Administrative Associate IV

Job TitleAdministrative Associate IV Agency West Texas A&M University Department Dean, College Of Fine Arts & Humanities Proposed Minimum Salary$15.68 hourly Job LocationCanyon, Texas Job TypeStaff Job Description The A&M System strives to maintain a competitive, high-quality benefit package to support the health and wellness needs of our workforce. This includes comprehensive health and welfare insurance plans, additional health and lifestyle programs, and optional retirement savings opportunities. Eligible employees will have access to paid leave programs in addition to 13-15 paid holidays each year. For more information regarding the benefit package go to: West Texas A&M University: Human Resources Benefits General Summary The position is an administrative assistant in the Deans office. This person assists the dean with budgetary items and organization and books travel for student groups across the university. This position is the face of the deans office and involves answering the phone and greeting guest. Responsibilities: Provides advanced administrative support and may serve as a personal assistant. Makes arrangements for meetings, appointments, conferences, and travel. May maintain office schedules and appointments. Maintains a variety of fiscal and administrative records. Verifies, processes, and reviews financial forms, reports, tables, and other documents. Performs special analyses and project summaries Researches and analyzes administrative requirements for specific programs or projects. Provides technical information regarding administrative procedures, services, or programs. Assists in the development of office procedures, including complex or specialized functions. Explains, applies, interprets, and communicates policies and procedures. May monitor compliance with policies and procedures. Coordinates the maintenance of files, records, office supplies, or equipment. Maintains office reference materials including online office materials. May deliver, pick up, or receive cash payments, documents, supplies, or materials. May assist in the development and coordination of College mediated communication including social media and website communication. May assist in set up of meetings, seminars, and other special events to include facilities, equipment, and food. May assists management in the supervision of student workers and support staff including processing complex confidential matters. This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties as assigned. Necessary Qualifications: High School or GED Four years (4) administrative experience Budgeting experience Advanced word processing and Excel Strong communication skills (both written and oral) Multitasking ability and ability to work with others Organization Preferred Qualifications: Bachelors degree Six (6) years of related experience Experience with mediated communication including social media and website management Applicant Instructions: Please include the following with your application: Cover letter Resume Three references Please attach all documents in the attachment box at the bottom of the My Experience page before continuing through the application. Please use the Upload button to add each document individually. All revisions must be made prior to application submission. If you need assistance with uploading documents, please contact WTAMU Human Resources at hr@wtamu.edu. Texas law requires all males age 18 through 25 to be properly registered with the Selective Service System. Equal Opportunity /Veterans/Disability Employer. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures, including the completion of the criminal history check. Equal Opportunity/Affirmative Action/Veterans/Disability Employer. WT is located in Canyon, Texas, on a 342-acre residential campus. Established in 1910, the University has been part of The Texas A&M University System since 1990. WT, a Hispanic Serving Institution since 2016, boasts an enrollment of about 10,000 and offers 59 undergraduate degree programs, 39 masters degrees and two doctoral degrees. WTs long-standing commitment has always been to serve both the students and the region of the Panhandle. Our employees make a difference every day in the lives of thousands of students, and that has countless ripple effects on people throughout the region, the state and the world. Moreover, employees are encouraged to grow professionally and personally thanks to a supportive work environment. At WT, your future is our future. Employees and their dependents get half-off their tuition and fees. The minimum starting wage is $15 per hour. Employees also have generous health, dental, vision, and long-term disability insurance packages, plus free basic life insurance and enrollment in the Texas Teacher Retirement System. Flexible or compressed work-week arrangements are also available. Find out more at: https://wtamu.edu/benefits West Texas A&M University is located in Canyon, home to Palo Duro Canyon and the Panhandle-Plains Historical Museum. Canyon also is conveniently located near Amarillo, the largest city on Interstate 40 between Oklahoma City and Albuquerque. This region is renowned for its historical significance, vibrant arts and entertainment options, unique shopping, delicious food and the friendliest people in the state.