Administrative Associate IV

Job TitleAdministrative Associate IV Agency West Texas A&M University Department Department Of Chemistry And Physics0 Proposed Minimum Salary$15.68 hourly Job LocationCanyon, Texas Job TypeStaff Job Description The A&M System strives to maintain a competitive, high-quality benefit package to support the health and wellness needs of our workforce. This includes comprehensive health and welfare insurance plans, additional health and lifestyle programs, and optional retirement savings opportunities. Eligible employees will have access to paid leave programs in addition to 13-15 paid holidays each year. For more information regarding the benefit package go to: West Texas A&M University: Human Resources Benefits NOTICE - All posted positions are subject to budget approval. General Summary: We are looking for an enthusiastic, motivated individual to work in an interdisciplinary academic science department comprised of 10 full-time faculty. Excellent communication, interpersonal and organizational skills are essential, along with the ability to work effectively under pressure. The selected individual must be self-motivated and able to work independently on assigned projects. Interaction with multiple offices across campus, as well as outside organizations and businesses, is required. Accuracy and attention to detail are very important for this position. Responsibilities: Work with department head and faculty to distribute funds based on designated allocations. Monitor budget status reports monthly and address account shortages and reconciliations Type requisitions, pay invoices, W-9 forms for vendors, deposit funds in selected Accurately prepare hire paperwork for new employees, PTls, and GA Ts Procurement card entry of departmental accounts. Process all Degree Information Forms for Chemistry & Physics Serve as liaison to the Dean's Office for NSB Building repair and maintenance Issues; classroom scheduling/event scheduling; additional issues which requires Dean's Office awareness and involvement for resolution Timesheet manager for student employees Manage departmental inventory and identify purchases that need to be made such as paper, office supplies, and teaching supplies Professionally answers phone inquiries and in person questions from current students, prospective students, or departmental guests Track document delivery and forwarding to other departments including the pickup and delivery of campus mail Mail and prepare recruiting documents for students. Maintains 100% compliance with timely completion of required System, University and job-specific online training courses. This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties as assigned. Necessary Qualifications: High School Diploma or GED Four (4) years of experience as administrative assistant, accounts payable or related experience. Intermediate skills in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook). Excellent interpersonal, written, and verbal communication skills to be able to communicate effectively in a positive, courteous, & professional manner. Ability to multitask and work cooperatively with others. Strong interpersonal and organizational skills. Ability to work with sensitive information and maintain confidentiality. Preferred Qualifications: Associates or Bachelors Business Administration or college coursework in Business, Accounting, or related study and/or specialized/technical training. Six (6) years of related experience. Clerical experience in a University or State department. Experience in purchasing, contracts, and billing. Positive and helpful attitude. Good planning and organizational skills. Applicant Instructions: Please include the following with your application: Cover letter Resume Three references Please attach all documents in the attachment box at the bottom of the My Experience page before continuing through the application. Please use the Upload button to add each document individually. All revisions must be made prior to application submission. If you need assistance with uploading documents, please contact WTAMU Human Resources at hr@wtamu.edu. Texas law requires all males age 18 through 25 to be properly registered with the Selective Service System. Equal Opportunity /Veterans/Disability Employer. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer. WT is located in Canyon, Texas, on a 342-acre residential campus. Established in 1910, the University has been part of The Texas A&M University System since 1990. WT, a Hispanic Serving Institution since 2016, boasts an enrollment of about 10,000 and offers 59 undergraduate degree programs, 39 masters degrees and two doctoral degrees. WTs long-standing commitment has always been to serve both the students and the region of the Panhandle. Our employees make a difference every day in the lives of thousands of students, and that has countless ripple effects on people throughout the region, the state and the world. Moreover, employees are encouraged to grow professionally and personally thanks to a supportive work environment. At WT, your future is our future. Employees and their dependents get half-off their tuition and fees. The minimum starting wage is $15 per hour. Employees also have generous health, dental, vision, and long-term disability insurance packages, plus free basic life insurance and enrollment in the Texas Teacher Retirement System. Flexible or compressed work-week arrangements are also available. Find out more at: https://wtamu.edu/benefits West Texas A&M University is located in Canyon, home to Palo Duro Canyon and the Panhandle-Plains Historical Museum. Canyon also is conveniently located near Amarillo, the largest city on Interstate 40 between Oklahoma City and Albuquerque. This region is renowned for its historical significance, vibrant arts and entertainment options, unique shopping, delicious food and the friendliest people in the state.