GME Institutional Coordinator

SUMMARY: Under direct supervision of the Graduate Medical Education Manager, and according to established polices and procedures, performs administrative support functions related to graduate medical education (GME) at the institutional and program levels. Provides administrative support to Alpert Medical students, as well as other visiting residents, fellows, students, and observers. Utilizes a thorough knowledge of the GME department, Hospital, Brown University Health and specific training programs to gather and interpret material, and to prepare reports and records. Participates in coordinating onboarding efforts, institutional and training program compliance with accreditation requirements (ACGME and other), Department schedules and activities, and establishment and maintenance of required filing and record systems. Acts as a resource person to training program directors, training program coordinators, other faculty and staff, residents/fellows; medical students, other visiting residents and students, as well as other Brown University Health staff. Brown University Health employees are expected to successfully role model the organization's values of Compassion, Accountability, Respect, and Excellence as these values guide our everyday actions with patients, customers and one another. In addition to our values, all employees are expected to demonstrate the core Success Factors which tell us how we work together and how we get things done. The core Success Factors include: Instill Trust and Value Differences Patient and Community Focus and Collaborate RESPONSIBILITIES: Performs a variety of administrative tasks relative to collection, organization, preparation, distribution and record keeping of large volumes of information necessary to meet documentation and information requirements of graduate medical education training program specifications. Please refer to position specific addenda. Utilizing a thorough knowledge of the Hospital, Brown University Health, accreditation requirements and GME department policies and procedures, acts as a resource person to all GME related training program directors, training program coordinators, other faculty and staff, residents/fellows; as well as medical students, other visiting residents and students, as well as other Brown University Health staff. Acts to resolve matters independently within the scope of responsibility and authority. Creates and distributes correspondence, forms, statistical analyses, agendas and reports, including large volumes of material related to department and/or training programs for GME department members, training program faculty and staff, and regulatory or accrediting agencies. Develops, maintains and revises, as necessary, records and filing systems, including updating department manuals and documents as instructed. Maintains GME statistics as required by the Department, Brown University Health and outside agencies. May tabulate data and perform statistical analyses to prepare reports. Manages departmental records, including those needed for major national organizations, including confidential information. Initiates, files, updates and purges records as necessary including data entry, storage and retrieval. Provides reports and verifications to organizations as requested. Answers the telephone and receives visitors to GME. Ascertains customers needs, establishes priorities and investigates issues, often resolving matters independently and on own authority. Manages departmental calendars without prior clearance for most appointments, often coordinating department managers meetings and other obligations. Schedules, coordinates and attends inter-departmental meetings. Maintains inventory and orders office supplies at own discretion according to knowledge of usage patterns and budgeted allowances. Prepares and follows up on check requests and purchase orders. Performs other related duties as required. MINIMUM QUALIFICATIONS: Pay Range: $60,211.42-$99,331.96 EEO Statement: Brown University Health is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, ethnicity, sexual orientation, ancestry, genetics, gender identity or expression, disability, protected veteran, or marital status. Brown University Health is a VEVRAA Federal Contractor. Location: Rhode Island Hospital - 593 Eddy Street Providence, Rhode Island 02903 Work Type: M-F 8:00am-4:30pm Work Shift: Day Daily Hours: 8 hours Driving Required: No As Rhode Island's largest health system and private employer, Brown University Health is the state's premier provider of health services and includes the only Level I Trauma Center for southeastern New England. Today, more than 20,000 people work at Brown University Health and bring their unique skills, experiences, and compassion to their jobs every day. Formed in 1994, Brown University Health is a not-for-profit health system based in Providence, RI comprising three teaching hospitals of The Warren Alpert Medical School of Brown University: Rhode Island Hospital and its Hasbro Children's; The Miriam Hospital; and Bradley Hospital, the nations first psychiatric hospital for children; Newport Hospital, Saint Anne's Hospital and Morton Hospital, community hospitals offering a broad range of health services; Gateway Healthcare, the states largest provider of community behavioral health care; and Brown Health Medical Group, the largest multi-specialty practice in Rhode Island. Brown University Health is an equal opportunity employer that values diversity of cultural background, race, gender, age, religion, identity, ability, and perspectives - we are actively committed to a diverse workforce that represents the patients and community that we serve. We are invested in creating a respectful, inclusive, and equitable environment that supports the holistic well-being of our employees and their families. Join us and help build a healthier future for our patients - and for yourself. Company Location Belonging and Engagement Nursing Our Mission