Administrative Coordinator II

Job TitleAdministrative Coordinator II Agency Texas A&M University Health Science Center Department SOD Administration Proposed Minimum Salary$4,250.00 monthly Job LocationDallas, Texas Job TypeStaff Job Description Our Commitment Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. Who we are A part of the Texas A&M University Health Science Center, Texas A&M College of Dentistry in Dallas was founded in 1905 and is a nationally recognized center for oral health sciences education, research, specialized patient care and continuing dental education. As one of the fastest-growing academic health centers in the nation, theTexas A&M University Health Science Centerencompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery. What we want The College of Dentistry is looking for an Administrative Coordinator II to serve in the Periodontics department. We desire an individual who subscribes to and supports our commitment as stated above. The successful applicant will bring an expert level of experience to the position and understand the demands of supporting executives in a fast-paced environment. This person must be professional, enjoy working in a high-volume environment and be able to apply strong organizational skills while being flexible in their daily routine. If this is you, we invite you to apply to become a member of our team. What you need to know Proposed Salary: $4,250.00 monthly Work Schedule/Location: Located in Dallas, TX, this an on-site role with a typical schedule of Monday Friday 8am to 5pm. Cover Letter/Resume: A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV/Resume. Required Education and Experience Bachelor's degree or equivalent combination of education and experience. Three years of experience in office administration Preferred Qualifications Experience in document management systems and project coordination Experience planning and coordinating events. Office management/administration experience Experience using Microsoft Office Suite software. Experience administratively supporting a public health, health education, higher education, and/or programming unit. Administrative experience in a dental office or related setting Problem solving experience Interpersonal and communication skills. Planning and organization skills. High Attention to Detail Ability to interact with all levels of constituents, including staff, faculty, residents, dental students, vendors and others as needed. Responsibilities Administrative Duties Participates in the planning and execution of administrative operations, identifies issues and makes improvements to services, processes, or programs. Distributes incoming mail to appropriate individuals. Performs special analyses and project summaries. Assists in the preparation and maintenance of budgets and other documents. Prepares and reviews operational and special reports. Coordinates office records retention and maintains office references and resources materials. Coordinates travel arrangements and prepares itineraries. Plans and coordinates meetings, workshops, seminars, and other special events. Coordinates the maintenance of office supplies and equipment. Coordinates specialized program communications. Provides logistical and administrative support for meetings, seminars, and other events, to include on-site support. Serve as Departmental Property Contact (DCO) Faculty Hiring Manages the University's academic faculty management software - Interfolio. Tasks include but are not limited to drafting, approvals, and posting. Manages all necessary faculty hiring documentation - President hiring authorization memo, etc. Form/Authorization to recruit/Approval of Offer/Draft Offer Letters Coordinates faculty campus visits, interviews, campus tour scheduling and hotel bookings. Coordinates volunteer faculty hiring and related paperwork. Travel & Reimbursement/Emburse Responsible for managing all travel and reimbursement accounting processes using Emburse. Manages the submissions for all incoming reimbursements/travel requests. Designated as a delegate for approvals. Assists with troubleshooting all Emburse related travel requests and expense reports specifically as it relates to reimbursements, meals, memberships, and licenses. Procurement & Contracting/AggieBuy Responsible for all departmental transactions using the University e-procurement system - AggieBuy Processing all in-coming requisitions and invoices as the department allocator and final approver Manages the process for setting up vendors and collecting W-9s as needed. Responsible for all purchasing related to all department conferences and events. Why Texas A&M University? We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums 12-15 days of annual paid holidays Up to eight hours of paid sick leaveand at leasteight hours of paid vacationeach month Automatic enrollment in theTeacher Retirement System of Texas Health and Wellness: Free exercise programs and release time Professional Development: All employees have access to freeLinkedIn Learningtraining, webinars, and limited financial support to attend conferences, workshops, and more Educational release time and tuition assistancefor completing a degree while a Texas A&M employee Living Well, a program at Texas A&M that has been built by employees, for employees Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to prepopulate the online application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer. Howdy and thank you for your interest in a career with Texas A&M University. As the flagship campus of The Texas A&M University System, we are located in College Station, Texas with a student population of more than 74,000 and nearly 14,000 faculty and staff. The Spirit of Aggieland is unmistakable. We are a unique American institution, fostering a culture of friendliness, compassion and respect for one another. Our unique history and rich traditions make Texas A&M special. From our benefits package and professional development opportunities to our retirement programs, Texas A&M is a great place to work. Your path to a great career starts here! Equal Opportunity/Veterans/Disability Employer. If you need assistance in applying for this job, please contact (979) 845-5154. Useful Links: Benefit Programs Retirement Employee Discount Program Flexible Spending Accounts University Holidays Legal Statements New Employee Onboarding Prospective Employees Safety and Security Notices Training and Development USERRA Nondiscrimination Notice