Executive Support and Project Coordinator

Job Classification: Corporate - Administration Reporting directly to the Chief Strategy Officer responsible for managing and leading the development and execution of the strategic roadmap and strategy for Prudential, this role serves as the front-door to all external and internal requests for and activities of a senior-level executive. The successful candidate will provide high-level administrative support, including SVP-directed projects, create executive level ready PowerPoints and documents, US based and international travel arrangements, meeting scheduling and expense reporting. They will also manage external relationships and demands. Utilizing high-level of functional knowledge in multiple disciplinary areas, this individual works independently to resolve highly complex challenges and/or design back office operational procedures. This role requires a high degree of discretion and judgement as well as masterful diligence. This challenging and high-profile position within the organization will interface with all members of the departments senior management team and senior executives across and outside the enterprise. This position requires an ability to effectively manage confidential information and demonstrated integrity and professionalism. Key Responsibilities Serves as departments principal point of contact for senior-most leaders internal and external to Prudential. Manages calendars for principals including prioritization of meetings Manages relationships with executive assistant and office management teams both internally and externally; manage relationships with Office of the CEO and other external CEOs/ Executives Plan and schedule various high-level meetings with internal executives including Prudentials leadership team. Utilizes storytelling and visualization skills to develop Board and executive leadership team ready PowerPoints from provided notes, including expansion of content writing and formatting. Coordinates domestic and internal travel arrangement and itineraries. Prepare, submit, and track expense and travel vouchers. Answer and screen incoming calls or requests and manage as appropriate. Screen, route, and prioritize email and other written correspondence. Provide advance-level editing for several types of high-level meetings. Critical Skills Proven ability to work in and succeed in a fast-paced and ever-changing environment. Track of exceptional support for senior most-level executives Strong communication skills, both written and verbal Advanced PowerPoint and MS Office suite of skills including data visualization skills. Exceptional people skills with the ability to build relationships internal and externally. Demonstrated initiative-taking approaches to problem-solving with strong decision-making capability. Forward thinking, actively seeking opportunities for improvement and proposing solutions. Strong organizational skills with meticulous attention to detail Ability to establish and successfully navigate networks internally and externally. Demonstrate ability to operate in a team environment, working with other administrative and professional staff. Possesses a high-level of initiative and ability to anticipate issues. Proactive in providing realistic and potential solutions, and making precise, accurate and timely judgements. Ability to work independently and manage his/her workload (and the work of others) under deadlines. Qualifications At least fifteen years of executive assistant experience supporting senior level executives. Prior experience working in a corporate atmosphere is desirable. The role will be Hybrid out of the Newark NJ location and requires flexibility. #LI-Hybrid What we offer you: Prudential is required by state specific laws to include the salary range for this role when hiring a resident in applicable locations. The salary range for this role is from $76,000.00 to $125,400.00. Specific pricing for the role may vary within the above range based on many factors including geographic location, candidate experience, and skills. Market competitive base salaries, with a yearly bonus potential at every level. Medical, dental, vision, life insurance, disability insurance, Paid Time Off (PTO), and leave of absences, such as parental and military leave. 401(k) plan with company match (up to 4%). Company-funded pension plan. Wellness Programs including up to $1,600 a year for reimbursement of items purchased to support personal wellbeing needs. Work/Life Resources to help support topics such as parenting, housing, senior care, finances, pets, legal matters, education, emotional and mental health, and career development. Education Benefit to help finance traditional college enrollment toward obtaining an approved degree and many accredited certificate programs. Employee Stock Purchase Plan: Shares can be purchased at 85% of the lower of two prices (Beginning or End of the purchase period), after one year of service. Eligibility to participate in a discretionary annual incentive program is subject to the rules governing the program, whereby an award, if any, depends on various factors including, without limitation, individual and organizational performance. To find out more about our Total Rewards package, visit Work Life Balance | Prudential Careers. Some of the above benefits may not apply to part-time employees scheduled to work less than 20 hours per week. Prudential Financial, Inc. of the United States is not affiliated with Prudential plc. which is headquartered in the United Kingdom. Prudential is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender identity, national origin, genetics, disability, marital status, age, veteran status, domestic partner status, medical condition or any other characteristic protected by law. If you need an accommodation to complete the application process, please email accommodations.hw@prudential.com. If you are experiencing a technical issue with your application or an assessment, please email careers.technicalsupport@prudential.com to request assistance. Prudential Financial, Inc. (NYSE: PRU), a global financial services leader and premier active global investment manager with approximately $1.4 trillion in assets under management as of Dec. 31, 2023, has operations in the United States, Asia, Europe, and Latin America. Prudentials diverse and talented employees help make lives better and create financial opportunity for more people by expanding access to investing, insurance, and retirement security. Prudentials iconic Rock symbol has stood for strength, stability, expertise and innovation for 150 years. For more information please visit news.prudential.com. Our Commitment to an Inclusive Workplace Prudential Financial, Inc. serves its customers in more than 40 countries and territories, and we seek talented, creative individuals from a variety of backgrounds, worldviews, and life circumstances to work with us. We are focused on creating a fully inclusive culture, where all employees feel comfortable bringing their authentic selves to work. We dont just accept differencewe celebrate it, support it, and thrive on it. At Prudential, employees have a unique opportunity to build their career path by owning their development, their career, and their future. We encourage employees to hone their skills and explore continued opportunities within Prudential. PGIM, the global asset management business of Prudential Financial, Inc. (NYSE: PRU), is a global investment manager with US $1.3 trillion in assets under management as of Dec. 31, 2023. With offices in 18 countries, PGIMs businesses offer a range of investment solutions for retail and institutional investors around the world across a broad range of asset classes, including public fixed income, private fixed income, fundamental equity, quantitative equity, real estate, and alternatives. For more information about PGIM, visit pgim.com. Prudential Financial, Inc. (PFI) of the United States is not affiliated in any manner with Prudential plc, incorporated in the United Kingdom, or with Prudential Assurance Company, a subsidiary of M&G plc, incorporated in the United Kingdom. For more information please visit news.prudential.com. PGIM Inc. (PGIM) is the principal asset management business of Prudential Financial, Inc. (PFI), a company incorporated and with its principal place of business in the United States. PFI of the United States is not affiliated in any manner with Prudential plc, incorporated in the United Kingdom or with Prudential Assurance Company, a subsidiary of M&G plc, incorporated in the United Kingdom. Our Commitment to an Inclusive Workplace Prudential Financial, Inc. serves its customers in more than 40 countries and territories, and we seek talented, creative individuals from a variety of backgrounds, worldviews, and life circumstances to work with us. We are focused on creating a fully inclusive culture, where all employees feel comfortable bringing their authentic selves to work. We dont just accept differencewe celebrate it, support it, and thrive on it. At Prudential, employees have a unique opportunity to build their career path by owning their development, their career, and their future. We encourage employees to hone their skills and explore continued opportunities within Prudential.