Administrative Associate V

Job TitleAdministrative Associate V Agency Texas A&M University Department Large Animal Clinical Sciences Proposed Minimum Salary$18.00 hourly Job LocationCollege Station, Texas Job TypeStaff Job Description Our Commitment Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. Who we are The Large Animal Clinical Sciences Department is dedicated to the well-being and care of all its patients. We work with great people, great clinicians, and great educators with a passion for animals and educating others that allows us to provide total care for animal patients while helping to train the next generation of veterinarians. What we want The Administrative Associate V, under general supervision, coordinates administrative support for a unit or specialized activity to include the exercise of discretion and independent judgement with respect to matters of significance. What you need to know Pay: $18.00-$19.00/hr Special Instructions: A cover letter, resume, and contact information for three professional references (to include at least one previous supervisor) are strongly recommended. You may upload all three on the application under CV/Resume or upon answering the questionnaire you may attach the documents. Schedule: This position may require work beyond normal office hours and/or work on weekends Qualifications Required Education and Experience High school graduation or any equivalent combination of education and experience. Five years of experience in general office or clerical work. Required Special Knowledge, Skills, and Abilities Knowledge of word processing, spreadsheet, database, and presentation applications. Ability to multitask and work cooperatively with others. Excellent interpersonal and communication skills. Planning and organization skills. Ability to work with faculty, staff, and students in a professional academic department with tact, diplomacy, and confidentiality. Able to lift/move 50lbs Responsibilities Office Management/Administration Maintains consistent and reliable office presence to greet visitors, manage incoming calls, and ensure smooth front desk operations. Performs daily opening and closing procedures of the office. Manages various department parking permits Maintains and orders office and copier supplies Receives, sorts, and routes mail and packages Manages department room reservations Assists with scheduling of Departmental meetings Assists with office assignments Assists with coordination and planning of special events and coordination of logistics related to the events. Provides administrative support to the Executive Assistant. Provides support for VLCS Administrative staff as needed Provides backup support to seminar coordinator Faculty Support Assists faculty with entering and updating CV information into Faculty 180 and tracking for completion Assists faculty with tracking of flex time Assists House Officers with time off request Manages adding and renewing Departmental Adjunct Faculty. Provides general clerical duties for the faculty members of the department Assists with general correspondence, recommendation letters, nomination letters, forms, and CVs. Faculty/House Officer Recruitment Assists with Faculty and Resident recruitment, including, assisting with the coordination of itineraries, setting up meetings and preparing materials. Assists the House Officer Coordinator with Veterinary Internship & Residency Program (VIRMP) process to hire House Officers (Interns/Residents), including but not limited to, assisting with pulling applicants, organizing files, confirming applications are qualified for the positions and sharing those results with Program Directors. Why Texas A&M University? We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums 12-15 days of annual paid holidays Up to eight hours of paid sick leaveand at leasteight hours of paid vacationeach month Automatic enrollment in theTeacher Retirement System of Texas Health and Wellness: Free exercise programs and release time Professional Development: All employees have access to freeLinkedIn Learningtraining, webinars, and limited financial support to attend conferences, workshops, and more Educational release time and tuition assistancefor completing a degree while a Texas A&M employee Living Well, a program at Texas A&M that has been built by employees, for employees Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer. Howdy and thank you for your interest in a career with Texas A&M University. As the flagship campus of The Texas A&M University System, we are located in College Station, Texas with a student population of more than 74,000 and nearly 14,000 faculty and staff. The Spirit of Aggieland is unmistakable. We are a unique American institution, fostering a culture of friendliness, compassion and respect for one another. Our unique history and rich traditions make Texas A&M special. From our benefits package and professional development opportunities to our retirement programs, Texas A&M is a great place to work. Your path to a great career starts here! Equal Opportunity/Veterans/Disability Employer. If you need assistance in applying for this job, please contact (979) 845-5154. Useful Links: Benefit Programs Retirement Employee Discount Program Flexible Spending Accounts University Holidays Legal Statements New Employee Orientation Prospective Employees Safety and Security Notices Training and Development USERRA Nondiscrimination Notice