Business Administrator II

Job TitleBusiness Administrator II Agency Prairie View A&M University Department College Of Agriculture, Food & Natural Resources Proposed Minimum Salary$4,389.18 monthly Job LocationPrairie View, Texas Job TypeStaff Job Description The Business Administrator II, under general supervision, manages the full range of business activities and human resource related functions including reviewing and approving business documents, developing and providing quantitative data, and strategic methods and pathways for position management, retention and personnel related changes for employees in the College of Agriculture, Food and Natural Resources (CAFNR) for its land-grant programs. This position serves as the departmental contact to assist with classification, compensation, staffing, hiring, onboarding, and other human resources related needs. This position may pay more than the salary listed above depending on the qualifications and experience of the selected candidate. Responsibilities: Assists with the preparation, identification, collection, analysis, and review of personnel data for operation and special reports to provide statistical data as needed; identifies guidance for key performance indicators and improvements. Assists with making strategic human resources related recommendations at the departmental level; provides evaluation of current organizational structure with leadership based on needs assessment and plans, develops and/or assists in the implementation of organizational changes/restructure; determines the needs and provides solutions for areas and managers needing support to effectively document business processes and shape departmental and organizational culture and employee retention. Initiates and submits forms and/or data change actions for existing employees; Develops and/or assists in the development of position descriptions for faculty and staff of the College as appropriate to ensure effective measures are incorporated for accountability and evaluation; conducts salary review and compensation and classification changes/requests, provides recommendations, submits forms and process data changes accordingly; conducts degree verification checks for existing staff for promotion and new Extension Agents for compensation calculator/salary offer; manages the reclassification review and submission process. Serves as secondary contact for payroll administration; runs and certifies bi-weekly & monthly pay calculation reports; works with departments to ensure that bi-weekly timesheets are submitted and approved in a timely manner, reviews and verifies for accuracy, and makes immediate and appropriate changes to payroll actions; serves as the secondary departmental Time and Effort Coordinator for the College. Meets, plans and strategizes with unit managers on strengthening current and/or developing new initiatives as it relates to current and future organizational structure and changes; partners with the Director of Business Operations for growth and expansion and other organizational changes and movement that will further advance the College; maintains and updates college's organizational charts; partners with Director of Business Operations and Budget Specialist to approve new positions and update budget/position analysis; provides HR updates and reports to CAFNR leadership and the Office of Human Resources as needed. Reviews and submits all data and compensation changes for additional pay (salary adjustments and/or other salary increases), teaching overload, lump sum payouts, career ladder progress, educational attainment, and/or one-time payments, etc.; and reviews faculty teaching contracts and offer letters. Trains staff on new and existing business procedures and interprets policies and regulations for staff; conducts departmental training and provides guidance on all areas of human resources based on areas that need assessment; updates departmental HR processes and procedures; participates in departmental orientation to acclimate new staff to departmental procedures and protocol. Monitors, reviews, and evaluates complaints/compliance issues, program policies and procedures, statutes, and rules. Assists in interpreting and ensuring compliance with federal, state, and local laws, rules, and regulations; conducts reviews and assessments for departmental H/R related issues assigned to the College; coordinates with applicable University Departments to ensure that administrative procedures for human resources include specific language as it relates to land-grant initiatives and positions. Collaborates with centralized offices such as University Compliance, Human Resources, EEO, Research Administration, and Sponsored Research Services, etc., as needed. May supervise full-time positions and/or undergraduate/graduate student employees. Participates and assists in college-wide events, activities, committees. Performs other duties as assigned. Required Education & Experience: Bachelors degree or equivalent combination of education and experience. Six years of related experience. Required Knowledge, Skills & Abilities: Knowledge of word processing and spreadsheet applications. Strong interpersonal and communication skills to provide exceptional customer service. Excellent planning and organizational skills. Ability to multitask and work cooperatively with others. Strong analytical and critical thinking skills. Special Requirements: Applicants with equivalent experience in lieu of a Bachelors degree may be considered. One year of the related experience is the equivalent of one college year. Applicants being considered for the equivalency must have four years of related experience to meet the equivalency in lieu of a Bachelors degree plus the minimum required years of experience. Applicants being considered for the equivalency must have a total of ten years of experience. Job Posting Close Date: Until Filled Required Attachments: Please attach all required documents listed belowin the attachment box labeled as either Resume/CV or Resume/Cover Letter on the application. Multiple attachments may be included in the Resume/CV or Resume/Cover Letter attachment box. Any additional attachments provided outside of the required documents listed below are considered optional. Resume or Curriculum Vitae Cover Letter Application Submission Guidelines: All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via thePVAMUCareer site. The required documents listed in the above "Required Attachments" section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or jobs@pvamu.edu should you need assistance with the online application process. Background Check Requirements: All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer. For more than 140 years, Prairie View A&M University (PVAMU) has been igniting passion in its students. With an established reputation for producing engineers, nurses, and educators, PVAMU offers baccalaureate degrees, masters degrees, and doctoral degree programs through nine colleges and schools. The University has an enrollment of more than 8,500 students. Designated an institution of the first class in the Texas Constitution, PVAMU is the second-oldest public institution of higher education in the state and a member of The Texas A&M University System. The University is dedicated to fulfilling its land-grant mission of achieving excellence in teaching, research, and service. PVAMU is conveniently located near the rapidly growing residential and commercial area known as the Northwest Houston Corridor. The developing Northwest Houston Corridor offers newly developed suburban communities, a variety of shopping and dining near the Houston Premium Outlets and is a short, 35-minute commute into downtown Houston. For more information, visit www.pvamu.edu. Your career opportunities with a University of the First Class begins here! Prairie View A&M University is an Equal Opportunity/ Veterans/ Disability Employer. If you need assistance in applying for this job, please contact (936) 261-1730. https://youtu.be/xcPdDOR3KTE https://youtu.be/NjUKQY1hVI8 The following links will open in a new tab. About PVAMU Human Resources Employee Benefits Office of Equal Opportunity PVAMU Newsroom PVAMU YouTube