Executive Assistant

Greystone is a private national commercial real estate finance company with an established reputation as a leader in multifamily and healthcare finance, with $13 billion in loan originations in 2025. The firm consistently ranks in the Top 10 for Fannie Mae & Freddie Mac by multifamily loan volume and is the #1* Overall HUD Multifamily and Healthcare Lender in the country. Greystone also ranks nationally as a top affordable housing, seniors housing, and small balance loan lender. At Greystone, charity is at the heart of who we are and what we do. At Greystone, everything we do is driven by our purpose of improving others lives. As we work hard to maintain our ranking as a top national commercial real estate lender, our culture of caring and support is just as important. We dont just say Where People Matter we lead with this mantra every day to guide our actions and behaviors. Greystone is committed to fostering and preserving a culture of inclusion. Belonging is at the heart of our culture of caring, integrity and excellence and is a driving force behind our entrepreneurial spirit and creativity. The Executive Assistant will support our incoming Chief Information Officer (CIO). The Executive Assistant will play a pivotal role in ensuring the CIO is always up to date and organized and will provide support to ensure projects and strategic initiatives move forward effortlessly. This is a fantastic opportunity for an Executive Assistant with strong prior experience who is looking to take their career to the next level and partner with the Executive. The Executive Assistant will display the highest level of discretion and professionalism. This position will be on site and based in our New York City headquarters. Primary Duties and Responsibilities Proactively identify issues that could impact CIOs commitments and develop innovative solutions to mitigate risks Manage the email inbox for the CIO, filter all correspondence and provide a summary of most essential information Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications. Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel Assist the CIO with any necessary meeting preparation and when requested, join the CIO in meetings to take notes and follow up with responsible parties to ensure tasks are completed as agreed upon Creates list of action items from meetings and tracks their progress Maintains the highest level of confidence and protects operations by keeping information confidential Experience, Skills and Abilities Required Minimum of 5+ years of experience as an Executive Assistant reporting directly to senior management Flexibility outside of regular business hours Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software Excellent verbal and written communication skills Superior time management skills with the ability to multitask while prioritizing tasks to meet deadlines Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities Superior judgement, professionalism, poise, ability to maintain the highest level of confidentiality and assertiveness Exceptional interpersonal skills Friendly and professional demeanor Greystone offers a competitive base salary and bonus. The base salary range for this position is $100,000 to $120,000/year. The specific compensation that will be offered is based on an understanding of the hired candidates' qualifications at the time of hire. Employees are eligible for a discretionary bonus based on employee work performance reviewed during the annual review process. At Greystone, we believe that finding creative solutions for our clients comes from the collaboration of people with diverse backgrounds and perspectives. We strive to build a work environment that empowers all individuals with opportunities to channel their entrepreneurial spirit. Greystone is an EEO employer. *For HUD's 2025 fiscal year ending September 30, 2025. Based upon combined firm commitments received by Greystone Funding Company LLC and Greystone Servicing company LLC and excludes risk sharing and hospital loans. RECRUITMENT SPAM: Greystone posts open roles only on our official Careers page at Greystone.com and on our Greystone LinkedIn page. We communicate with candidates exclusively through @greyco.com email addresses and our verified LinkedIn company page. We will never request payment, fees, gift cards, or sensitive personal or financial information outside of a formal hiring and onboarding process, and we do not conduct interviews solely via text message or messaging apps. If you are contacted by someone claiming to represent Greystone and suspect the communication may be fraudulent, please do not respond. Instead, report the incident through the Contact Us form on Greystone.com and notify the platform where the contact occurred. Greystone does not authorize or endorse communications from individuals falsely representing our organization. Where people matter are words we live by at Greystone. How? By fostering an empowering work environment, encouraging new initiatives, and recognizing and rewarding our employees. The standards that guide us Excellence, Integrity, Entrepreneurship, and Caring were selected and defined by our employees, for our employees. Founded in 1988, Greystone is a private commercial real estate finance and investment company built on the belief that business can and should improve peoples lives. Over nearly four decades, we have developed a national platform spanning debt, equity, investment sales, and loan servicing, supporting multifamily and healthcare properties across the U.S. Through our Where People Matter culture, we combine deep industry expertise with a commitment to meaningful impact. We do this through helping finance affordable housing, senior housing, and skilled nursing communities nationwide. At Greystone, experienced professionals join a collaborative, entrepreneurial environment where they can expand their platform, grow their careers, and contribute to work that makes a lasting difference. ACCESSIBILITY NOTE: If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs, please call (212) 896-9169. A member of our recruitment team will respond. RECRUITMENT SPAM: Greystone posts open roles only on our official Careers page at Greystone.com and on our Greystone LinkedIn page. We communicate with candidates exclusively through @greyco.com email addresses and our verified LinkedIn company page. We will never request payment, fees, gift cards, or sensitive personal or financial information outside of a formal hiring and onboarding process, and we do not conduct interviews solely via text message or messaging apps. If you are contacted by someone claiming to represent Greystone and suspect the communication may be fraudulent, please do not respond. Instead, report the incident through the Contact Us form on Greystone.com and notify the platform where the contact occurred. Greystone does not authorize or endorse communications from individuals falsely representing our organization.