Administrative Manager

Online applications must be received before 11:59pm on: November 6, 2025 If a date is not listed above, review the Applicant Instructions below for more details. Available Title(s): 1205-NN_ADMINPRO - Administrative Manager Business Title: Administrative Manager Employee Type: Admin. Professional Position Details: The Opportunity: Washington State University (WSU), the Voiland College of Engineering and Architecture (VCEA), and the department of Civil and Environmental Engineering (CEE) is seeking an Administrative Manager to lead and oversee the administrative functions of the department. In this role, you will partner with the department chair as their primary administrative advisor, facilitating smooth day-to-day operations. You will be responsible for supervising staff, including planning, assigning, and organizing work; as well as hiring, training, and evaluating support personnel. You will also be responsible for developing and managing operational budgets, conducting fiscal analysis, and supporting both short- and long-term planning efforts. You will play a key role in facilities and resource management, coordinating contracts, and ensuring compliance with university regulations. Additionally, you will help develop departmental policies, interpret university guidelines, and advise faculty, staff, and students on policy matters. Additional Information: This is a full time (100% FTE), permanent position. This position is overtime ineligible. Monthly Salary: $4,943 - $7,085 | Commensurate with experience and qualifications. In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidates current experience, education, skills, and abilities related to the position. Benefits: WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation, optional supplemental retirement accounts; training and development; and employee tuition waiver. For additional information, please review the detailed Summary of Benefits offered by WSU for AP staff and Total Compensation. Required Qualifications: Bachelors Degree in a related field and four (4) years of experience directly related to the duties and responsibilities specified which has included at least one (1) year of supervisory experience. A Masters degree in a related field may substitute for one (1) year of professional work experience. Any combination of relevant education and professional experience may be substituted for the educational requirement on a yearforyear basis. Demonstrated experience analyzing and interpreting financial data and preparing financial reports, statements and/or fiscal projections. Demonstrated ability in problem solving that considers alternatives and provides flexibility. Proficiency with computer software (Microsoft Office applications) and database applications. Demonstrated ability to communicate effectively both orally and in writing. Demonstrated ability to multitask and prioritize conflicting issues. Preferred Qualifications: Experience working in an institute of higher education. Experience with Workday and Business Objects Data Warehouse. Experience working with grants and contracts. Experience reviewing complex multi-account reports in accordance with federal guidelines and budget restrictions. About - Civil and Environmental Engineering - For more information about the great work we are doing and to view our mission and values, please visit our website linked above. Location: Pullman, WA Application Instructions: Applicants must upload the following required documents to their online application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements. 1) Resume 2) Cover Letter External candidates, upload all documents in the Application Document section of your application. Current WSU Employees (internal candidates), before starting your Workday application, please use these instructions to update your education and experience in your worker profile in Workday. Internal candidates, upload all documents in the Resume/Cover Letter section of your application. Documents may be submitted as one file or separate files. Applicants are encouraged to upload as a PDF, if possible. Reference contact information will be requested later in the recruitment process through Workday. Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made. Time Type: Full time Position Term: 12 Month Washington State University encourages all qualified candidates to apply, including members of the military and veterans, and persons with disabilities. WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services. WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or hrs@wsu.edu. Notice of Non-Discrimination In matters of admission, employment, housing or services, or in the educational programs or activities it operates, WSU does not discriminate or permit discrimination by any member of its community against any individual on the basis of sex, race, color, national or ethnic origin, physical disability, mental disability, sensory disability, use of a trained service animal, age, religion, creed, genetic information, marital status, sexual orientation, gender identity, protected veteran status, honorably discharged veteran, member of the military, or immigration or citizenship status except as authorized by federal or state law, regulation, or government contract. Inquiries about the application of federal and state laws and regulations (including inquiries regarding the application of Title IX, ADA/Section 504, and implementing regulations), as well as reports and complaints of discrimination and harassment, can be made verbally or in writing to WSUs Compliance and Civil Rights, the Department of Educations Office of Civil Rights, or both. More information, resources, and contact information are available here: https://ccr.wsu.edu/notice-of-nondiscrimination/ WSU is Washington's land-grant university with campuses located in Everett, Pullman, Spokane, Tri-Cities, and Vancouver. Additionally, research centers are located throughout the state, extension offices are located in every county in Washington, and online degree programs are offered worldwide. WSU employees promote academic excellence and innovative research that serves the state, nation, and world. With a focus on innovation, excellence, and accountability, continual enhancement of research and educational endeavors are at the core of WSU's strategic priorities. See here for additional information about WSU's statewide locations. View the HRS Benefits website for details on competitive benefits available. In matters of admission, employment, housing or services, or in the educational programs or activities it operates, WSU does not discriminate or permit discrimination by any member of its community against any individual on the basis of sex, race, color, national or ethnic origin, physical disability, mental disability, sensory disability, use of a trained service animal, age, religion, creed, genetic information, marital status, sexual orientation, gender identity, protected veteran status, honorably discharged veteran, member of the military, or immigration or citizenship status except as authorized by federal or state law, regulation, or government contract. Inquiries about the application of federal and state laws and regulations (including inquiries regarding the application of Title IX, ADA/Section 504, and implementing regulations), as well as reports and complaints of discrimination and harassment, can be made verbally or in writing to WSUs Compliance and Civil Rights, the Department of Educations Office of Civil Rights, or both. More information, resources, and contact information are available here: https://ccr.wsu.edu/notice-of-nondiscrimination/