Administrative Assistant II

Job Description At Indian River State College, youll do more than just build a careeryoull have the opportunity to make a meaningful impact by supporting our students, staff, and faculty. In return, we offer a comprehensive benefits package designed to promote your well-being, secure your future, and enhance your work-life balance. Comprehensive Health Coverage We prioritize your health with Medical, Dental, Vision, Flexible Spending Plans, Employee Assistance Program (EAP), Life insurance and Supplemental plans to help you stay physically and mentally well with access to essential wellness resources. We offer PPO and HMO plans with an affordable cost. (PPO/HMO option with $50 per month for individual coverage and $180 per month for family coverage) Retirement Plans for a Secure Future Plan for a bright future with our robust retirement options, rarely matched in the private sector. Secure your financial future with state retirement options through the Florida Retirement System (FRS) and additional investment opportunities like tax-deferred annuities and Roth 403(b) plans. Generous Paid Time Off Enjoy a healthy work-life balance with ample vacation, personal, and sick leave. Recharge and return to work refreshed and motivated. Employee Discounts: Enjoy exclusive discounts on various services, including tickets to popular attractions in the area. Professional Growth Opportunities Build your career with purpose by engaging in meaningful projects and professional development opportunities. Indian River State College provides the tools and support needed to help you reach your full potential. Join Our Team in Advising & Career Services! Do you love keeping things organized, helping others succeed, and being the go-to person who makes everything run smoothly? Our Public Service Education department is looking for a detail-oriented, people-focused team player to provide top-notch administrative support. In this role, youll help keep our office operations on track, support exciting projects and events, coordinate schedules, and deliver friendly, professional service to students, staff, and visitors alike. If you enjoy juggling a variety of tasks, solving problems on the fly, and being part of a student-focused team that makes a real impact, this could be the perfect opportunity for you! QUALIFICATIONS, KNOWLEDGE AND SKILL REQUIREMENTS: The qualifications and skill requirements for this position include: Associates degree from an accredited institution with related administrative office experience; Proven experience and proficiency with Microsoft Office and Windows based applications to include technical expertise in database management, data entry, and word processing; Ability to function as a productive team member; Ability to be organized and achieve maximum efficiency; Extensive secretarial and clerical skills; Basic bookkeeping skills; Excellent grasp of the English language; Exceptional interpersonal and communication skills; Knowledge of college policies and procedures; Ability to work independently as well as with others and be self-motivated; Proven knowledge of all standard office machines; Ability to be able to work with a diverse population; Ability to work with the public and faculty. Preference shall be given to the following: Background in working with grants. ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES: The essential job functions and responsibilities for this position include, but are not limited to: Functioning as office manager and receptionist; Reviewing and distributing mail; Filing, composing letters, and processing correspondence; Scheduling appointments and meetings; Maintaining the calendar for the Executive Dean of Public Service Education; Initiating the semester requirements for full-time faculty as well as adjunct faculty each semester. SPECIFIC DUTIES AND RESPONSIBILITIES: The specific duties and responsibilities for this position include, but are not limited to: Completing all pay requests and time sheets for adjuncts, Faculty, and staff in the Public Service Education Department Completing load and overload tracking and pay requests for full time faculty; Receiving and checking all faculty travel requests and enter into database; Generating all requisitions for supplies for the division; Monitoring certification/recertification for the division faculty; Creating files and organizing paperwork for signature; Entering course additions, changes, etc. for each semester; Contacting students for the Dean to arrange meetings; Maintaining files; Reconciling Purchase Card purchases, receipts, and expenditures; Making room reservations for special meetings and events; Mentor Work Study student; Completing other duties and responsibilities as assigned by the Executive Dean. PHYSICAL REQUIREMENTS: This position requires an ability to sit, stand, walk, bend, lift, reach up, stoop, and carry items occasionally in excess of twenty-five (25) pounds. It also requires manual dexterity to operate standard office machines, such as, copier, fax, calculator, telephone, and other equipment as necessary. IRSC expects its employees to follow proper safety standards while employed by the College. Classification Staff Supervisory No FLSA Exempt No Employment Type Regular Compensation and Application Deadline Pay range starts at: $18.40/hour | All salary calculation's start at the minimum salary and will be based on candidates education and experience | Open until filled. Indian River State College serves Floridas Treasure Coast as the four-county regions premier provider of post-secondary education. A comprehensive public institution, IRSC offers short-term career training, two-year Associate Degrees and Bachelors Degree programs. The Colleges combination of quality, affordability and convenience attracts more than 30,000 students annually. Every aspect of IRSC is focused on helping students succeed. We appreciate your interest in IRSC and thank you for considering IRSC as your career choice. IRSC EEO/Equal Access Policy Indian River State College is an equal opportunity/equal access institution. It is the policy of the District Board of Trustees to provide equal opportunity for employment and educational opportunities to all (including applicants for employment, employees, applicants for admission, students, and others affiliated with the College) without regard to race, color, national origin, ethnicity, sex, religion, age, disability, sexual orientation, marital status, veteran status, or genetic information. For instructions on how to apply, please click here.