Project Manager

Job Description The Department of Neurology has an open opportunity for a Manager of Program Operations to support a new multidisciplinary initiative focusing on brain health, cognitive aging, and resilience among community-dwelling adults and older adults throughout the Pacific Northwest. This Program will focus on advancing research into the individual factors that reduce risk and foster resilience to neurodegenerative disease, increase education and awareness in our communities, and promote community engagement related to cognitive health, aging, and resilience across the adult lifespan. This position exists to provide centralized operational leadership and coordination for a complex, multi-year program that spans research activities, administrative functions, and partnerships across the University of Washington and with external organizations. The Program Manager plays a critical role in translating faculty leaderships strategic priorities into coordinated operational plans, timelines, and operational workflows. By overseeing day-to-day program operations, managing administrative and budgetary processes, and coordinating activities across diverse stakeholders, this position ensures effective execution of program goals while maintaining compliance with institutional requirements, scientific objectives, and project milestones. The role enables faculty leadership to focus on scientific direction and innovation by providing consistent, high-quality operational support that sustains program continuity and growth. This position operates within a dynamic academic and research environment characterized by moderate to high operational complexity. The Manager of Program Operations must manage multiple concurrent activities with overlapping timelines, shifting priorities, and diverse stakeholder needs. Program activities may fluctuate based on project cycles, funding priorities, reporting requirements, and research milestones, requiring adaptability and strong judgment. The role requires frequent coordination with faculty, research staff, trainees, administrative units, and external partners, each with distinct workflows, expectations, and constraints. Balancing these competing demands while ensuring accuracy, consistency, and compliance with UW policies and sponsor guidelines is a central challenge of the position. The Manager of Program Operations must independently identify operational issues, recommend solutions, and adjust workflows as needed, escalating matters to leadership when appropriate. Key Responsibilities Strategic Program Development & Operations 40% Contribute to strategic planning and implementation of near-term Program initiatives and long-term objectives Translate programmatic goals into clear operational plans, timelines, and assignments Monitor workflows to ensure activities are completed accurately, consistently, and efficiently and on schedule Identify operational challenges and recommend practical solutions to program leadership Develop and maintain detailed project plans, operational protocols, and standard operating procedures Project Coordination & Implementation 30% Manage all day-to-day operations of the Program Coordinate activities among faculty, research staff, trainees, and external collaborators Track program milestones, deliverables, and dependencies across multiple concurrent projects Support onboarding and training of program personnel Provide ongoing supervision for program staff (e.g., research coordinators, outreach coordinators) and students, including managing schedules, performance evaluations, and corrective actions as needed Organize and support recurring meetings, including agenda preparation, documentation, and follow-up Budget & Financial Accounting 15% Maintain detailed program budgets, including expense tracking, financial projections, and reconciliation Coordinate purchasing, contracts, and service agreements in accordance with UW policies Assist with monitoring any subawards, vendor agreements and deliverables, and associated timelines Resource planning to ensure efficient use of program funds Reporting, Compliance & Documentation 10% Ensure tracking and reporting of key milestones and metrics, and other relevant data for program evaluation Prepare routine progress reports, summaries, and metrics for leadership and funders Maintain accurate program documentation to support reporting, audits, and evaluation Ensure program activities comply with UW policies and applicable sponsor requirements Communication & Stakeholder Engagement 5% Serve as a primary operational point of contact for internal and external stakeholders Draft and coordinate program communications, including updates, briefings, and presentations Support dissemination of program activities and outcomes in collaboration with leadership Required Qualifications To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration. Minimum Qualifications Bachelors degree in public health, health sciences, social sciences, business administration, or a related field, or equivalent experience Four or more years of progressively responsible experience in program or project coordination, preferably in academic, healthcare, or research settings Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager. Additional Qualifications Two or more years of supervisory or team leadership experience Demonstrated ability to manage multiple priorities, internal and external deadlines, and stakeholders simultaneously Strong written and verbal communication skills Excellent organizational skills and attention to detail Preferred Qualifications Masters degree (MPH, MPA, MS, MBA, or related field) Demonstrated experience supporting healthcare, neuroscience, aging, or population health programs Familiarity with federally and privately funded programs, research administration, or community-engaged initiatives Experience working within UW or similar large academic medical institutions Proficiency with project management tools, budget tracking systems, and reporting platforms Compensation, Benefits and Position Details Pay Range Minimum: $94,992.00 annual Pay Range Maximum: $105,000.00 annual Other Compensation: - Benefits: For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/ Shift: First Shift (United States of America) Temporary or Regular? This is a regular position FTE (Full-Time Equivalent): 100.00% Union/Bargaining Unit: Not Applicable About the UW Working at the University of Washington provides a unique opportunity to change lives on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. Our Commitment The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law. Use the filters or enter keywords in the search box (such as custodian, nursing or manager) to explore available opportunities. To find temporary opportunities, enter temporary in the search box. 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