Office Administrator (Office Administration)

Office Administrator (Office Administration) Company: The Boeing Company Boeing Defense, Space & Security (BDS) is seeking an Experienced Office Administrator to join the BDS Production Control and Material Management Team, located in Mesa, AZ or St Louis, MO. The selected candidate will be supporting multiple sites and executives from their seated location. The ideal candidate will possess a unique blend of business sense and the ability to build rapport with key partners and customers. Additionally, you should be able to thrive in a fast-paced, evolving, agile organization and be a positive leader to others. Position summary Provide high-level administrative and operational support to the BDS Materials Management & Production Control executive team. Responsibilities include managing travel and expenses, maintaining executive calendars, handling communications, coordinating meetings and events, liaising with facilities and vendors, and producing concise status reporting to ensure smooth operations and policy compliance. Key responsibilities Manage travel and expenses Arrange complex domestic and international travel and produce detailed itineraries tailored to production and materials schedules. Reconcile expense reports and corporate card charges; prepare packages for executive sign-off and ensure adherence to Boeing travel and expense policies. Keep executives calendars running smoothly Maintain and prioritize calendars for four executives, schedule and reschedule meetings, and manage conference room and virtual meeting logistics. Proactively identify and resolve scheduling conflicts and protect critical blocks of time for production reviews and materials planning. Handle communications Draft, edit, and proof communications (emails, briefings, presentations, memos) on behalf of executives. Screen incoming messages, route items to appropriate stakeholders, and provide concise verbal and written summaries as required. Coordinate events and operations Plan and execute logistics for executive meetings, material review boards, production reviews, and off-site events (catering, A/V, agendas, attendee coordination). Order office and meeting supplies, coordinate with facilities and vendors, and support workspace needs specific to Materials Management and Production Control. Track and report status Maintain visibility of travel, schedule, and expense status for the executive team. Produce concise status updates, dashboards, or trackers to ensure transparency, timelines alignment, and compliance with internal policies. Confidentiality and stakeholder management Handle sensitive information discreetly and maintain high confidentiality. Build productive relationships with cross-functional teams (Supply Chain, Manufacturing, Facilities, Finance) to facilitate priorities and action items. Basic Qualifications 5+ years of administrative or executive support experience, preferably supporting multiple senior leaders. Experience managing complex travel itineraries and corporate expense processes. Proficiency with calendar platforms (Outlook/Exchange), travel booking tools, expense systems, and Microsoft Office or Google Workspace. Ability to prioritize competing demands, work independently, and escalate issues appropriately. Demonstrated professionalism and discretion handling confidential executive matters. Preferred Qualifications Experience supporting manufacturing, supply chain, or materials management leadership. Familiarity with Boeing policies, SAP, or other enterprise systems used for travel/expenses and procurement. Event planning experience for technical reviews and cross-functional senior forums. This position is expected to be 100% onsite. The selected candidate will be required to work onsite at the listed location. The position must meet Export Control compliance requirements, therefore a US Person as defined by 22 C.F.R. § 120.15 is required. US Person includes US Citizen, lawful permanent resident, refugee, or asylee Relocation: This position does not offer relocation. Candidates must live in the immediate area or relocate at their own expense. Shift: This position is for 1st shift. Travel: This position may require travel up to 10% of the time Drug Free Workplace: Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies. Total Rewards: At Boeing, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities. The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work. The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements. Pay is based upon candidate experience and qualifications, as well as market and business considerations. Summary pay range: $57,800 - $78,200 Language Requirements: Not Applicable Education: Not Applicable Relocation: Relocation assistance is not a negotiable benefit for this position. Export Control Requirement: This position must meet U.S. export control compliance requirements. To meet U.S. export control compliance requirements, a U.S. Person as defined by 22 C.F.R. §120.62 is required. U.S. Person includes U.S. Citizen, U.S. National, lawful permanent resident, refugee, or asylee. Safety Sensitive: This is not a Safety Sensitive Position. Security Clearance: This position does not require a Security Clearance. Visa Sponsorship: Employer will not sponsor applicants for employment visa status. Contingent Upon Award Program This position is not contingent upon program award Shift: Shift 1 (United States of America) Stay safe from recruitment fraud! The only way to apply for a position at Boeing is via our Careers website. Learn how to protect yourself from recruitment fraud - Recruitment Fraud Warning Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law. EEO is the law Boeing EEO Policy Request an Accommodation Applicant Privacy Boeing Participates in E Verify E-Verify (English) E-Verify (Spanish) Right to Work Statement Right to Work (English) Right to Work (Spanish) You can do work that enables all of humanity to take flight. Our teammates in more than 65 countries grow their careers across commercial airplanes, space, defense, sustainability and other areas. Here, you can contribute to what matters most in your career, in your community and around the world. Find answers to questions about applying, interviews, benefits, and more on FAQ page Boeing is committed to providing reasonable accommodations/adjustments to applicants with disabilities. 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