Facilities Analyst

Position Information Hiring Manager: Senior Director, Facilities Department: Facilities Department Overview The Facilities Department is responsible for space management and ensures that the Firm offers the most suitable and safe working environment for its employees and their activities. The Facilities Department at Golub Capital is involved in both strategic planning and day-to-day operations. Responsibilities include operation of all aspects of space management including working with building management, brokers, architects, general contractors and vendors. Position Responsibilities Golub Capital seeks to hire a motivated individual with facilities experience and / or interest in supporting our New York office. The ideal candidate must be flexible with the ability to multi-task, make decisions in a fast-paced environment and be willing to pitch in wherever needed. The primary focus of the position is to assist the Facilities Team in the New York office with handling day-to-day operations and maintenance of the property to ensure that all needs are met for onsite employees. The position has high visibility and high impact and thus requires a hard-working, professionally mature and discreet individual. The hours for this position are 8:30 AM 5:30 PM. Regular office hours are 7:30 AM to 5:30 PM but the individual must be flexible on hours as required for this role. The position requires the candidate to be available by cell phone during non-working hours including weekends as needed. Regular tasks will include, but not limited to, the following: Log and respond to all service issues reported to the Facilities Team Place service tickets / calls to vendors and building engineers for repairs and maintenance assistance Coordinate and monitor on site vendors such as HVAC and building engineers Assist with processing invoices and tracking within the Facilities tracker Perform daily walkthroughs to identify maintenance issues and take steps to remedy Handle the Facilities Maintenance calendar to track all maintenance visits Maintain the firms AED, first aid and fire life safety training program with assistance from property management Conduct new hire orientation and give tours to new hires Collect and log all COIs for vendors. Follow-up on expired COIs to ensure proper coverage Monitor after-hours vendor work on an as needed basis Ad-hoc projects as assigned Candidate Requirements Qualifications & Experience: Bachelors degree or equivalent education required Facilities or project management experience is preferred Strong Microsoft Office skills, familiarity with SharePoint and CRM program a plus Excellent verbal and written communication skills Strong organizational skills Thorough, meticulous and highly accurate Friendly, upbeat, pleasant demeanor; strong relationship building skills and possesses a helpful attitude Ability to maintain confidentiality in all aspects of job responsibilities Strong work ethic, flexible about hours, available after hours on work provided cell phone Proactive problem-solving approach A no task is too small attitude Ability to manage changing demands in fast-paced environment with strong multi-tasking skills Abide by our work-in-office policies then in effect Critical Competencies for Success Our Gold Standards Model defines key behaviors and competencies across 4 dimensions: Leadership, Achieving Results, Personal Effectiveness and Thinking Critically. These behaviors and competencies drive our ability to win together. Leadership: Role models in this area consistently focus on the right goals and priorities and continually develop themselves and others. Always team players, they influence and engage with others to contribute to a supportive and inclusive culture where all feel welcome. Achieving Results: Role models in this area are high achievers who develop careful plans and deliver consistently and effectively. They hold themselves and others accountable for delivering high quality results, and they remove barriers to ensure others can contribute and grow. Thinking Critically: Role models in this area understand our business, rely on analytical reasoning and seek diverse perspectives to solve problems. They are forward thinking, anticipating issues and addressing them in advance. Personal Effectiveness: Role models in this area build strong relationships, treat others with respect and communicate effectively. They are driven to exceed expectations and are adaptable to changing circumstances. The department-specific competencies define the knowledge, skills and abilities that are needed to successfully perform the functional or technical work of this role. Facilities Management: Manages facility maintenance, issue resolution, business continuity and associated processes and budgets. Office Automation: Understands office automation and drives related processes, leveraging an agile and creative mindset to drive innovative value creation, continuous process improvement and proactive learning through new technology, processes and people. Internal Customer Focus: Understands internal customers business and carries out facilities-related responsibilities to meet business needs and ensure satisfaction. Administrative Excellence: Understands administrative processes and systems (e.g., documentation, calendars, budgets, office management) and balances multiple priorities while maintaining accuracy. Vendor Management: Manages and coordinates with external vendors. Researches and identifies new vendors as needed and monitors performance. Project / Program Management: Manages projects and / or programs through planning, identifying resources, monitoring and communicating project activities and assessing impacts of project decisions. Compensation & Benefits For New York Only: It is expected that the base salary range for this position will be $75,000 to $95,000. Actual salaries may vary based on factors such as skills, experiences and qualifications for the role. The total compensation package for this position may also include other elements and discretionary awards in addition to a full range of medical, financial and / or other benefits (including 401(k) eligibility and various paid time off benefits such as vacation, sick time and parental leave) dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, the employee will be in an at-will position and the Firm reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time including for reasons related to individual performance, Firm or individual department / team performance and market factors. Golub Capital is an Equal Opportunity Employer. Firm Overview Golub Capital is a market-leading, award-winning direct lender and experienced private credit manager. We specialize in delivering reliable, creative and compelling financing solutions to companies backed by private equity sponsors. Our sponsor finance expertise also forms the foundation of our Broadly Syndicated Loan and Credit Opportunities investment programs. We nurture long-term, win-win partnerships that inspire repeat business from private equity sponsors and investors. As of January 1, 2025, Golub Capital had over 1,000 employees and over $75 billion of capital under management, a gross measure of invested capital including leverage. The firm has offices in North America, Europe and Asia. For more information, please visit golubcapital.com.