Accounting Specialist

Agency Adult Correction Division COO - Administration Job Classification Title Accounting Specialist (S) Position Number 65014447 Grade NC11 About Us The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters! Description of Work Accounting Specialist position plays a vital role in supporting the organizations financial operations by preparing monthly accrual journal entries, managing accounts receivable transactions, and processing cash, check, ACH, and IGO payments. The role is responsible for analyzing financial reports and ensuring accurate and timely monthly Sales and Use Tax filings. Additional responsibilities include contributing to year-end financial close activities, including journal entries and reporting. The position requires consistent collaboration with the Controllers Office and the ability to apply NC Department of Adult Correction (NC DAC) accounting procedures to maintain compliance, accuracy, and integrity in all financial reporting. Key Responsibilities include but are not limited to: Prepare monthly accrual journal entries in accordance with state accounting standards Manage Accounts Receivable functions, including billing, posting receipts, and reconciling customer accounts Process and record cash, check, ACH, and Intergovernmental (IGO) payments accurately and promptly Perform monthly financial report analysis to support departmental decisionmaking Prepare and submit monthly Sales and Use Tax filings in compliance with state guidelines Collaborate regularly with the Controllers Office to resolve discrepancies, improve processes, and maintain financial accuracy Maintain organized financial records and audit-ready documentation Communicate effectively with internal staff, external agencies, and the general public to address financial inquiries and provide support Contribute to process improvements and efficiency initiatives within the financial operations division Knowledge Skills and Abilities/Management Preferences Salary Range: $45,431.00 - $79,504.00 Annually. Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement. The Knowledge, Skills, and Abilities (KSAs)/ Management Preferences are not required. Applicants who possess the following skills are preferred: Demonstrated knowledge of accounting and auditing principles, shown through accurate preparation of monthly journal entries and consistent compliance with state accounting standards. Experience to interpret, explain, and apply standardized State Government accounting procedures, with a proven record of ensuring transactions and reports meet regulatory requirements. Experience analyzing and validating accounting data to confirm compliance with guidelines, laws, and departmental policies, including identifying discrepancies and recommending corrective actions. Proven ability to apply financial analysis to support departmental or institutional needs, such as preparing variance analyses, reconciling accounts, and supporting monthly and yearend close processes. The Posting will close at 11:59 P.M. the night before the end date. This is an INTERNAL POSTING open ONLY to current North Carolina State Government employees and eligible RIF candidates. Temporary employees are also eligible to apply. This role is eligible for a hybrid schedule and requires onsite reporting within Raleigh, NC. About the Division: The Controllers Office ensures that all department financial resources are received, disbursed, recorded, and accounted for in accordance with State and Federal laws, Generally Accepted Accounting Principles (GAAP), and agency policies. At the agency level, the Controllers Office oversees the North Carolina Financial System (NCFS) for all financial transactions affecting the department and is accountable to the State Controller for data integrity. Compensation and Benefits: The State of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis). Employees also receive paid vacation, sick, and community service leave. In addition, paid parental leave is available to eligible employees. Visit the website for State Benefits. Note to Current State Employees: State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position. If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity. Based upon these factors, a pay increase MAY result. Supplemental Contact Information NCDAC uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position. For more information about the North Carolina Department of Adult Corrections (NCDAC), please visit us at our website. Application Process Be sure to complete the application in its entirety. Resumes will not be accepted in lieu of completing this application. Information should be provided in the appropriate areas, to include the following: Education, including high school and all degrees obtained, Work Experience, and Certificates & Licenses. It is critical to our screening and salary determination process that applications contain comprehensive candidate information. Answers to Supplemental Questions are not a substitute for providing all relevant information within the body of your application. To receive credit for the supplemental questions, you must provide supporting information within the "Work Experience" section of the application to support your answers. If multiple applications are submitted to an individual posting, only the most recent application received prior to the closing date will be accepted. Applications must be submitted by 11:59 PM on the night before closing date. Applicants may be subject to a criminal background check. If applying for a position certified through the NC Dept. of Justice - Criminal Justice Standards Division, click this link for specific certification requirements: Correctional & Probation/Parole Officer Certification. The NC Dept. of Adult Correction must adhere to the US Dept. of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape. "Click this link for information on hiring and promotion prohibition requirements for all positions in the NC Dept. of Adult Correction: PREA Hiring and Promotion Prohibitions (Download PDF reader) (Download PDF reader). Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account. The hiring process may take several weeks. Degrees must be received from appropriately accredited institutions. Transcripts and degree evaluations may be uploaded with your application. The State of North Carolina/Office of State Human Resources (OSHR) uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent. For a list of organizations that perform this specialized service, please visit the NACES membership website at https://www.naces.org/members. Degree/College Credit Verification Degrees must be received from appropriately accredited institutions. Transcripts, degree evaluations, and cover letters may be uploaded with your application. Veterans and National Guard Preference Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications. Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application, if they are a current member of the NC National Guard in good standing. Applicants who are former members of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of the DD 256 or NGB 22, along with the state application. ADA Accommodations Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), DHHS is committed to the full inclusion of all qualified individuals. As part of this commitment, NCDAC will ensure that people with disabilities, or known limitations covered by the PWFA, are provided with reasonable accommodation. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below. Minimum Education and Experience Some state job postings say you can qualify by an equivalent combination of education and experience. If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details. Bachelor's degree in accounting, business administration, or other curriculum that would provide a core curriculum in financial management coursework from an appropriately accredited institution (OR) Associate degree in accounting from an appropriately accredited institution and three years of accounting or auditing experience (OR) High school or General Educational Development (GED) diploma and four years of experience as an accounting technician, three of which must be at an advanced technical level (OR) an equivalent combination of education and experience. EEO Statement The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices. Recruiter: Stephanie Brooke Miller Email: recruiters@dac.nc.gov North Carolina State Government is one of the states largest employers, with over 76,000 employees all working toward a common goal: a safer and stronger North Carolina. We are a large organization comprised of various agencies, offices, and universities, each providing important public services. Eligible state employees are entitled to comprehensive benefits, including a variety of leave options, professional development opportunities, insurance, and more. To learn more about the benefits of being a North Carolina state employee, visit the N.C. Office of State Human Resources' website. Permanent, temporary, and time-limited state government jobs can be found from the mountains to the coast. Find your next opportunity today! State Application Resources/Frequently Asked Questions Valuing Education and Experience The State of North Carolina values the knowledge and experience of our jobseekers and current state employees. Approximately 91 percent of state job classifications allow experience to be substituted for education or do not require a post-secondary degree. Learn more about how you may qualify for a position through education or directly related experience, or a combination of both, with the Education and Experience Equivalency Guide. All job postings close at 11:59pm the night before the End Date on the posting. Introduce yourself to our recruiters and we'll get in touch if there's a role that seems like a good match. If you are already a state employee, please search for jobs by clicking here.