Administrative Assistant to the Provost

Amherst has taken a leadership role among highly selective liberal arts colleges and universities in successfully diversifying the racial, socio-economic, and geographic profile of its student body. The College is similarly committed to enriching its educational experience and its culture through the diversity of its faculty, administration and staff. Job Description: Amherst College invites applications for the Administrative Assistant to the Provost position. The Administrative Assistant to the Provost is a full-time, year-round position. The expected salary range for this job opportunity is: $22.45-$27.00/hour. The salary offered will vary based on a number of factors, including but not limited to relevant education, training, and experience, tenure status, and other nondiscriminatory business considerations. Amherst College is pleased to provide a comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families. Click here for Benefits Information. As a key member of the Office of the Provost and Dean of the Faculty, the administrative assistant to the provost (AATP) reports to the Office Manager and Events Specialist. The central role of the AATP is to provide direct administrative support to the provost and dean of the faculty, performing the key functions described below. The AATP also provides administrative support and technical expertise in the regular areas of work across the office, and for special projects, and supports the efficient functioning of the office. In carrying out the responsibilities of the position, the AATP works closely with the other members of the provost's office; other Amherst faculty and staff; students; academic departments; and the numerous college offices that report to the provost. The AATP assists the Office Manager and Events Specialist with programs and events organized by the provosts office, as needed and as assigned by the supervisor. The position requires sensitivity to issues of confidentiality, attention to detail, as well as the ability to multitask, exercise diplomacy, and function efficiently in a fast-paced environment. Summary of Responsibilities: Maintains the provosts calendar and assists with the organization of the provost's schedule, scheduling a wide range of meetings with the provost and members of the Amherst community (e.g., with faculty search committees, individual faculty and administrators, students, and groups of individuals) and others, primarily in person but sometimes on Zoom. Provides other administrative support to the provost, including preparing correspondence and other documents, spreadsheets, reports, and meeting materials (e.g., for meetings of chairs of academic departments and programs, heads of administrative units that report to the provost, and the provosts entire division); preparing copies and scans of documents and disseminating them, as needed; completing research assignments; providing support for high-level searches for positions in the provosts division; making travel arrangements for the provost and processing related reimbursements; assisting the provost in her role in commencement, including working with the registrars office, and other administrative, tasks as assigned. Answers the main phone line for the provosts office and monitors the office's email account, forwarding messages, as appropriate; sorts and distributes regular mail; greets guests, creating a welcoming environment for members of the Amherst community and others who meet with the provost; acts as the office's purchasing agent and as contact with vendors, orders supplies and processes invoices; assists with providing general campus information in response to inquiries; and, along with others in the office, updates office web content, as needed. Coordinates with suprvisor to track events on campus and report to the provost weekly, and performs other duties, as assigned, including assisting with programs and events organized by the provosts office; this work may include, among other duties, scheduling attendees, making room reservations, ordering refreshments, setting up meeting spaces, creating web forms, receiving and recording RSVPs, and assisting with the preparation of event materials, including but not limited to name tags, place cards, etc. Qualifications: Required Associate's Degree. 1 to 3 years of related experience. Equivalent work experience in lieu of minimum education and related experience; high school diploma and five years of experience. Excellent verbal and written communication (ability to communicate effectively in a professional, diplomatic, empathetic, and tactful manner), proofreading, technical, social, organizational, and time management skills, including the ability to balance multiple projects, prioritize work duties, and meet deadlines. Mastery of Google Suite and Microsoft Office, and proven ability to learn new software programs. Ability to take initiative and to work independently with utmost accuracy and strong attention to detail. Ability to collaborate well and function as a member of a team. One to three years of professional experience in operations and administrative support roles, preferably within a higher-education setting. Successful completion of required reference and background checks. An acceptable criminal offender records information (CORI) check. Preferred Bachelor's Degree. Experience in higher education. Experience working with Workday would be welcome. Three to five years of administrative experience. Experience with content management systems and posting information on the web. Interested candidates are asked to submit a resume and cover letter online at https://amherst.wd5.myworkdayjobs.com/Amherst_Jobs. Please be sure to upload all requested documents prior to clicking Submit. Applications cannot be revised once submitted. (Current employees and students should apply by clicking on the Jobs Hub icon from their Workday home screen.) Review of applications will begin immediately and will continue until the position is filled. Amherst College is committed to an inclusive hiring process and will provide reasonable accommodations for candidates throughout the application and interview process upon request. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Welcome to Amherst College! We are excited to share our current openings. You are invited to explore the opportunities available and we encourage you to apply for those that are aligned with your skills and experience. Thank you again for your interest in Amherst College Amherst College, one of the premier liberal arts colleges in the nation, is located in Amherst, Massachusettsa town of about 35,000 residents in the western part of the state. The college community includes around 1,800 students from 48 states, plus Washington, D.C., Puerto Rico, and 54 countries around the world, along with about 1,000 staff and faculty members. The scenic 1,000-acre campus features a 500-acre wildlife sanctuary and the Book and Plow Farm; three museums: Emily Dickinson Museum, Beneski Museum of Natural History , and Mead Art Museum; and multiple educational and cultural venues and resources through the Five College Consortium. Amherst College is committed to ensuring equal opportunities for everyone. Amherst College does not discriminate in admission, employment, or the administration of its programs and activities based on race, national or ethnic origin, color, religion, sex or gender (including pregnancy, sexual orientation, gender expression, and gender identity), age, disability, genetic information, military service, or any other characteristic or class protected under applicable federal, state, or local law. Amherst College complies with all relevant state and federal laws that prohibit discrimination, including Title VII of the Civil Rights Act, Title IX, Section 504 of the Rehabilitation Act, the Americans with Disabilities Act, the Equal Pay Act, and the Age Discrimination in Employment Act. If you have any related inquiries, please contact the Chief Equity and Inclusion Officer, Amherst College, P.O. Box 5000, Amherst, MA 01002-5000. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Amherst College's policy is to provide reasonable accommodation when requested by a qualified applicant. If reasonable accommodation is needed, please contact the Office of Human Resources at hr@amherst.edu. Click here for information about Title IX at Amherst. Inquiries may be directed to: Civil Rights and Title IX Coordinator Amherst College 79 S Pleasant Street Suite 120 Amherst, MA 01002 crtixoffice@amherst.edu Amherst.edu/offices/title-ix