Administrative Specialist I

Agency Dept of Environmental Quality Division Water Resources Job Classification Title Administrative Specialist I (S) Position Number 60035186 Grade NC08 About Us The primary mission of the North Carolina Department of Environmental Quality (DEQ) is to provide science-based environmental stewardship for the health and prosperity of all North Carolinians. The North Carolina Department of Environmental Quality (DEQ) is the lead stewardship agency for the protection of North Carolina's environmental resources. The organization, which has offices from the mountains to the coast, administers regulatory programs designed to protect air quality, water quality, and the public's health, and works to advance in all-of-the-above energy strategy that fits North Carolina's needs. DEQ also offers technical assistance to businesses, farmers, local governments, and the public and encourages responsible behavior with respect to the environment through education programs provided at DEQ facilities and through the state's school system. DEQ touches the lives of all North Carolinians in many ways to enhance and ensure our quality of life. Description of Work This Administrative Specialist I coordinates scheduling, receipt, log-in, tracking, and reporting for all samples arriving at the Division of Water Resources Water Sciences Section laboratory in Raleigh. Sample condition must be maintained through proper handling; sample integrity is especially important for samples expected to be used in enforcement actions to ensure usefulness as evidence. The specialist also supports approximately 50 scientists by providing properly cleaned glassware and ordering/maintaining/distributing inventories of supplies from multiple vendors. The work schedule is 7:00 a.m. 4:00 p.m. This position is not eligible for teleworking. This position alternates between sedentary and active work throughout the day, and regularly requires moving, lifting, and emptying ice from sample coolers weighing up to 50 lbs. Key Responsibilities -- Receive samples and conduct initial quality assurance audit: confirm proper sample identification, determine proper sample preservation and document any discrepancies, notify samplers of any issues and discuss next steps with the field collector, initiate Sample Condition Upon Receipt (SCUR) reports, maintain integrity of Chain of Custody (COC) samples expected to be used in an enforcement actions, ensure proper triage and delivery of samples to the analytical units so that holding times for all samples are met -- Log all samples received into the Laboratory Information Management System (LIMS) and scan all field sheets into Laserfiche -- Support laboratory chemists by maintaining a supply of properly cleaned glassware requiring special cleaning protocols, including sterilization in some cases -- Support field staff by shipping requested sampling equipment and supplies including sample containers, preservatives, and reagents; maintain an inventory of sampling supplies and re-order as needed -- Check in all shipments of supplies, forward packing slips to the purchasing officer, and distribute supplies to the correct analytical units or the stockroom; maintain an inventory of stockroom supplies and re-order as needed. -- Serve as liaison with customer agencies, sample collectors, and laboratory staff to schedule heavy sample loads and projects Knowledge Skills and Abilities/Management Preferences Recruiting Range: $39,244 - $52,711 Important: This posting closes at 11:59:59 PM the night BEFORE the End Date above. Supplemental Information The Division of Water Resources: The Division of Water Resources (DWR) is responsible for protecting North Carolinas drinking, surface and groundwater for all waterbodies including lakes, streams, rivers, wetlands, and aquifers. This environmental stewardship is accomplished through actions including permitting issuance, investigations, regulatory compliance, and enforcement, monitoring and field assessments, certifications, laboratory analysis and testing, planning, water quality standards management, educational outreach, and other efforts. The Division comprises six sections: Water Quality Regional Operations, Water Sciences, Public Water Supply, Water Quality Permitting, Water Quality NPDES Permitting, and Water Planning. Click here to learn more about the Division of Water Resources. The Water Sciences Section provides the Division of Water Resources with scientific and technical support required to monitor, regulate and manage water quality throughout North Carolina. The eight branches of the section, comprised of biologists, chemists, environmental specialists and technical support staff, evaluate the state's aquatic resources through a variety of specialized biological, chemical and physical techniques. These evaluations provide the basis for sound scientific decisions in the division's efforts to protect and enhance North Carolina's waters. If you have student loans, becoming a state employee includes eligibility for the Public Service Loan Forgiveness Program. Visit www.studentaid.gov to learn more. This position is in-office five (5) days per week and does not qualify for a hybrid telework option. Minimum Education and Experience Some state job postings say you can qualify by an equivalent combination of education and experience. If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details. High school diploma or General Educational Development (GED) diploma and two (2) years of related administrative experience, or equivalent combination of education and experience. EEO Statement The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices. Recruiter: Deborah J Williams Recruiter Email: hrrecruitment@deq.nc.gov North Carolina State Government is one of the states largest employers, with over 76,000 employees all working toward a common goal: a safer and stronger North Carolina. We are a large organization comprised of various agencies, offices, and universities, each providing important public services. Eligible state employees are entitled to comprehensive benefits, including a variety of leave options, professional development opportunities, insurance, and more. To learn more about the benefits of being a North Carolina state employee, visit the N.C. Office of State Human Resources' website. Permanent, temporary, and time-limited state government jobs can be found from the mountains to the coast. Find your next opportunity today! State Application Resources/Frequently Asked Questions Valuing Education and Experience The State of North Carolina values the knowledge and experience of our jobseekers and current state employees. Approximately 91 percent of state job classifications allow experience to be substituted for education or do not require a post-secondary degree. Learn more about how you may qualify for a position through education or directly related experience, or a combination of both, with the Education and Experience Equivalency Guide. Introduce yourself to our recruiters and we'll get in touch if there's a role that seems like a good match. If you are already a state employee, please search for jobs by clicking here.