Admissions Counselor I

Job Posting Title: Admissions Counselor I Job Description: Overview: The Admissions Counselor I is an integral member of the Admissions team, primarily focused on Admissions Advising, Processing, and Recruitment. Keck Graduate Institute (KGI) was founded in 1997 as the first higher education institution in the United States dedicated exclusively to education and research related to the applied life sciences. KGI offers innovative postgraduate degrees and certificates that integrate healthcare, life and health sciences, business, and engineering with a focus on active learning and team collaborations. KGI employs an entrepreneurial approach based in innovation with deep connections to clinical and industry settings that provide pathways for students to become leaders within healthcare and the applied life sciences. Located in beautiful Claremont, California, Keck Graduate Institute is a member of the Claremont Colleges, a consortium of five undergraduate liberal arts colleges, two graduate institutions, and The Claremont Colleges Services, which provides shared institutional support services. The Claremont Colleges consistently place at the top of national college rankings, including Forbes, Money and U.S. News and World Report, and the Princeton Review. Each nationally recognized college has its own campus, students and faculty, and distinctive mission, and each offers outstanding curricula, small classes, distinguished professors, and personalized instruction. Education and Experience: A Bachelors degree and a minimum of one year of job-related experience are required, preferably in the area of recruitment and/or admissions in higher education. Essential Functions and Responsibilities: Individuals must possess knowledge, skills, and abilities to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions may be performed, with or without reasonable accommodations, using some other combination of skills and abilities. Admissions Advising and Processing Review transcripts, course descriptions, and related documents to determine alignment with prerequisite requirements. Evaluate personal statements, letters of recommendation, professional experience, and other application components. Conduct one-on-one appointments with prospective students. Ensure the processing of all applications and the communication of admissions decisions in a timely manner. Demonstrate superior customer service and accuracy in advising prospective students. Independently compose memos, reports, and other written correspondence using correct spelling and grammar, paying attention to accuracy, and orienting toward customer service. Provide content for equivalency guides to the Senior Admissions Counselor and/or Director of Admissions. Perform GPA calculations. Adhere to the Federal Education Rights and Privacy Act (FERPA) in the performance of all duties and responsibilities. Assist and work with graduate assistants on the admissions team. Recruitment Present the value of KGI programs to prospective students and applicants. Responsible for achieving individual enrollment goals for assigned programs. Conduct recruitment presentations and attend Graduate/Career Fairs as assigned. Utilize a welcoming and engaging approach to answer questions about the program and admission requirements accurately. Follow up with students from recruitment events. Provide campus tours to prospective students. Make phone calls and participate in other outreach to support recruitment efforts. Plan and execute virtual sessions with prospective or incoming students. Assist with Visitation Days and other on-campus events. Other Work on special projects as assigned. Assist with the coordination of the Summer program. Support administrative needs of the Admissions and Outreach departments. Manage the Department email inbox and distribute inquiries to the appropriate party. Required Knowledge, Skills and Abilities: Individuals must possess knowledge, skills and abilities to successfully perform the essential function of the position, or be able to explain or demonstrate how the essential functions may be performed, with or without, reasonable accommodations, using some other combination of skills and abilities. The position demands competence and experience with computers and computer systems software, including proficiency in spreadsheet and presentation applications (MS Office Suite preferred). Demonstrated ability to coordinate, especially Microsoft Office applications, and particularly Excel, Word, Publisher, PowerPoint and Outlook. Demonstrated ability to utilize general guidelines to interpret their application to individual files or student scenarios. Analytical skills to gather data and analyze information. Experience giving oral presentations to small and large groups. Demonstrated sensitivity to working with students, faculty, and staff from different backgrounds. Ability and commitment to interacting in a welcoming and engaging manner with all constituents. Demonstrated writing skills to independently compose letters, memos, and other written communication for various audiences, using correct spelling and grammar, oriented towards a sales and/or related function. Commitment to superior customer service. Ability and commitment to interacting and communicating respectfully and effectively within an Admissions team and with all students, faculty, staff, and constituents. Must work cooperatively and congenially with colleagues. Strong work ethic and sense of adaptability. The candidate must demonstrate the ability to take direction and work both independently and as part of a team. Pro-active, reliable approach to assigned responsibilities, with responsiveness to prioritize according to department needs. Commitment to maintaining FERPA requirements at all times. Strong attention to detail and accuracy, as well as effective organizational skills. Ability to handle a high-volume environment and balance responsibilities while maintaining a respectful demeanor. Some evening and weekend hours are required. Occasional travel to regional or national special events may be necessary. Hours, Classification, and Status: This is a regular, full-time, benefits-eligible, non-exempt position. The regular hours of this position are Monday-Friday, 8:00 am-5:00 pm. Hours may vary due to the needs of the College or department. Hourly Rate: $24.00 - $27.00. The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to internal equity, experience, education, specialty, and training. Physical and Mental Requirements Ability to maintain a good concentration level while dealing with interruptions; attention to detail with emphasis on accuracy; capable of giving, receiving, and analyzing information, formulating work plans, and articulating goals and action plans. Sitting in a normal seated position for extended periods of time. Standing for extended periods of time. Reaching and extending hand(s) or arm(s) in any direction. Finger dexterity is required to manipulate objects with fingers rather than the whole hand(s), or arm(s), for example, using a keyboard. Communication skills using the spoken word. Ability to see within normal parameters. Ability to hear within normal parameters. Ability to bend and stoop, for example, to file. Ability to move about. Ability to lift and carry short distances up to 20 lbs., for example, to lift or move office supplies, files, books, and packages. Ability to travel locally. Occasionally, will be required to stand for prolonged periods of time at activities/events on and off-campus. To Apply: A confidential review of applications, nominations, and expressions of interest will begin immediately and will continue until an appointment is made. To be ensured full consideration, please upload a letter of interest, resume, and three professional references (a manager, a direct report, if applicable, and a coworker). Equal Employment Opportunity Policy: Keck Graduate Institute is an equal opportunity employer. It does not discriminate against qualified employees or applicants based on race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship status, age, marital status, physical disability, mental disability, medical condition, sexual orientation, military or veteran status, genetic information, or any other characteristic protected by applicable state or federal law. Equal employment opportunity will be extended to all persons in all terms and conditions of employment. Keck Graduate Institute (KGI) is a participating employer in E-Verify. We use E-Verify to confirm the employment eligibility of all newly hired employees as required by federal law. For more information about E-Verify, please visit www.e-verify.gov. Welcome to Keck Graduate Institute! By every measure, Keck Graduate Institute (KGI) is in a league of its own. Our faculty is world class. Our students are poised to become international leaders in their fields. Our programs are literally without peerwe remain, nearly two decades after our founding, the only professional graduate school dedicated to education and research in the life sciences. Yet, what truly distinguishes KGI is a relentless focus on impact: a commitment to scientific innovation capable of strengthening communities and improving lives. With their native talent and the training they receive here, KGI students and alumni work at the intersection of science and business to harness such transformative possibilities as engineering solutions to global health challenges, bringing breakthrough drugs to market, and innovating approaches to reaching the underserved. At KGI, we leverage strategic thinking to expand our capacity for visionary change. Our unique programs blaze an extraordinary trail. Students in our signature Master of Business and Science (MBS) program develop the tools they will need to take discoveries from the laboratory to the marketplace, integrating bioengineering with management, finance, and bioethics. Our innovative Doctor of Pharmacy (PharmD) program gives students a platform for active learning through hands-on, team-based classes and key access to industry stakeholders. KGI Doctor of Philosophy candidates hone their expertise in research areas relevant to applied bioscience, empowering them to advance exciting new applications with broad social benefit. Our Postbaccalaureate Premedical Certificate (PPC) program continues to solidify its exceptional track record for graduate placement: 81 percent of students completing the PPC program gained admission to at least one medical school in the last year. Following in the footsteps of our successful PPC program, we launched a Postbaccalaurate Pre-PA Certificate (PPA) Program in the Fall of 2018 that will help students meet entrance requirements for Physician Assistant School. Graduates of our Master of Science (MS) in Applied Life Sciences program are uniquely positioned to excel in a variety of careers addressing the critical and managerial needs of biotechnology and pharmaceutical companies, as well as clinical and academic laboratories. In addition to the MS program, KGI partnered with the Irell and Manella Graduate School of Biological Sciences at City of Hope (IMGS) to form a brand new Master of Science in Translational Medicine (MSTM) program, which launches in Fall 2018. Scientists and engineers in our Postdoctoral Professional Masters (PPM) program acquire the necessary business and management skills to pursue senior leadership positions within the life science industry or to launch entrepreneurial ventures geared toward commercializing new technologies. Through our Master of Engineering in Biopharmaceutical Processing (MEng) program, students deepen their understanding of molecular biology, biotechnology, and chemistry and how these subjects can be combined with creative, application-centered engineering. Beginning in Fall 2019, KGIs newest program, the Master of Science in Medical Device Engineering (MSMDE), will will prepare students for engineering roles in functional areas such as invention, development, and production of medical devices. In the Fall of 2016, we announced two important developments that signal the growth and success of KGI. The campus housing project was approved by the Claremont Architectural Commission and we expect the housing to open in 2019. We also announced that an Amgen gift of $1.5 million will fund a Master of Science in Human Genetics and Genetic Counseling (MSGC) program that enrolled its first students in the 2018-2019 academic year. Additionally, we have added a Master of Science in Human Genetics and Genomic Data Analytics (MSGDA) program that also enrolled students in the Fall of 2018. Finally, KGI continues to support the exciting, innovative pedagogy and programs of the Minerva Schools at KGI, based in San Francisco. Please visit the MSKGI website to learn more about its programs and admissions. We invite you to visit KGI and explore how our innovative institution might be the perfect match for you.