High School Office Assistant/Registrar (Please apply directly to STEM School Highlands Ranch - DO NOT apply online with DCSD)

Please complete this application using your full legal name as it appears on your government issued forms of identification when you have time to go from start to finish. Application details cannot be saved along the way, and you must complete and submit the application in one sitting. If you leave your computer and return later, you may time out. REMINDER: Current DCSD employees must apply through their district log-on, this application is for external candidates only! Job Posting Title: High School Office Assistant/Registrar (Please apply directly to STEM School Highlands Ranch - DO NOT apply online with DCSD) Job Description: About STEM School Highlands Ranch At STEM School Highlands Ranch, we place innovation at the heart of learning to unleash the potential of all students and prepare them for an exponentially changing world. As a K-12 free Charter School in the Douglas County School District, we are committed to creating an environment that fosters respect, success, and continuous improvement. We welcome you to join us on our goal to redefine limits and unleash potential. Our Commitment to Diversity: STEM School Highlands Ranch is dedicated to providing equal opportunities to all individuals, regardless of race, color, national origin, age, sex, genetic information, religion, pregnancy, disability, sexual orientation, veteran status, or any other protected status. We strive to maintain a work environment free from unlawful harassment and discrimination. Our Core Beliefs: 1. Create an environment of respect and success. 2. Nurture unlimited human potential. 3. Leverage the power of collaboration. 4. Optimize resources. 5. Impact the world ethically and positively. 6. Reinvent and adapt. What We Expect: At STEM School Highlands Ranch, we expect our team members to be agile learners who design thoughtful and engaging initiatives that ensure maximum impact and engagement. What You Can Expect: You will join a community of committed professionals who engage in constant collaboration and innovation to nurture unlimited potential for both students and staff. Benefits: STEM School Highlands Ranch offers a comprehensive benefits package, including: Employer-paid health, dental, and vision insurance (available on the 1st of the following month). Short-term, long-term disability, life, and ADD insurance (available six months from hire date). Retirement benefits including PERA pension and 401K employee-only contribution managed through Colorados PERA program. Other benefits include FSA (medical and dependent care), Pet Insurance, Sick Time, and PTO based on years of service Position Specific Information (if Applicable): Position Overview: We are seeking a detail-oriented, organized, and service-driven High School Office Assistant/ Registrar to join our team for the 20262027 school year. This role is essential in managing student records, supporting enrollment and graduation processes, and serving as a welcoming first point of contact for students, families, and visitors. The ideal candidate thrives in a fast-paced environment, maintains accuracy and confidentiality, and is committed to supporting both school operations and student success. Primary Responsibilities Front Office & Customer Service Serve as the front desk point of contact, managing phones, visitors, and daily inquiries Create a welcoming and professional environment for students, families, and staff Enrollment & Records Management Process student enrollments and withdrawals Maintain official academic records, including contact information, transcripts and grade reports Manage cumulative student files with accuracy and confidentiality Fulfill transcript requests and respond to external records requests Oversee attendance tracking and support truancy management Prepare and maintain enrollment reports Maintain ownership and accuracy of IC (Infinite Campus) and enrollment systems data Additional Responsibilities (as needed) Graduation & Academic Records Support Conduct graduation requirement checks and support eligibility determinations Enter and verify transcripts, including courses, credits, and external records Administrative & Operational Support Support the Principal, Assistant Principal, Dean, and Executive Director Conduct enrollment communications and inquiry follow-up Communicate with prospective families via phone and email Coordinate tours, student shadows, and a positive enrolling family experience Align logistics, stakeholders, and timelines to ensure smooth execution Oversee volunteer coordination, execution and tracking Qualifications Strong organizational skills and attention to detail Excellent communication and customer service skills Ability to manage multiple priorities in a fast-paced environment High level of professionalism, discretion, and confidentiality Experience with student information systems (e.g., Infinite Campus) preferred Prior experience in a school or office setting preferred Schedule: Day shift Monday to Friday School Year: 2026 - 2027 School Days: 195 This position will be open until filled, but will not be open past: June 30, 2026 #SJ2025 Interested candidates should apply directly through the STEM School Highlands Ranch at https://www.stemk12.org/about/careers Compensation: The pay range for this role is $20 - $30 USD per hour. Responsibilities: Complete successful student registration and/or transfer, by obtaining and verifying authenticity of required registration documentation; enter student data accurately into the Districts Student Information System (SIS) according to protocol; maintain the accuracy of student data through the District's Exception Reports; provide data for compliance reports. Perform other related duties as assigned or requested. Assist and train teachers, staff and administration in Ad Hoc report creation in the Student Information System. Create Help Desk requests for additional rights, discrepancies, concerns, changes, and errors within or to the Student Information System. Direct and train student office workers, interns, peer counselors, volunteers, etc. to perform routine office functions; ensure confidentiality, professional behavior, and maintain discipline. Prepare, monitor, and process Express Check-In, ensuring validation of student enrollment, demographic, household, emergency contact information and the collection of student fees associated with the students schedules. Coordinate the building check-in day for student pictures, student ID's, etc. Inventory student cumulative files for current, graduated & withdrawn students, and other data as needed. Produce honor rolls, post grades, open the grading window, and perform grade validations. Verify availability of grades/transcripts in the parent portal. Purge, prepare, and scan student records into the Districts Universal Content Management system to comply with Colorado State Archive requirements. Fulfill transcript/records requests and Confirmation of Enrollment and Attendance in a timely and efficient manner in order to meet statutory compliance. Collaborate with District Departments and Charter schools for Open Enrollment, Administrative Transfer, and Open Enrollment Two; manage all dual enrollments for students participating in unique district programs. Pull courses from the course master into Infinite Campus to prepare for student course registration requests, build sections, assign teachers to courses, analyze conflicts, roster students into sections (and roster changes) to ensure each student has been successfully scheduled into classes for the new school year and for the Summer School/Enrichment session(s). Schedule new and transferring students into classes and/or change student schedules based on sound judgment identifying needs of the student and as requested from Administrators, Counselors, special education staff, or other appropriate school personnel. Cooperate with district departments on guardianship, home study, homeless students, Special Education, and foreign and exchange students, to ensure full access to services for all students. Certifications: Education: High School or Equivalent (Required) Skills: Position Type: Charter School Primary Location: STEM Charter School One Year Only (Yes or No): No Scheduled Hours Per Week: 40 FTE: 1.00 Approx Scheduled Days Per Year: 185 Work Days (260 days indicates a year-round position. Time off [or Off-Track Days] are then granted based on the position. Any exceptions to the normal off-track time will be noted in the Additional Position Details section above, as scheduled work days.) Minimum Hire Rate: $21.17 USD Hourly Maximum Hire Rate: $27.78 USD Hourly Full Salary Range: $21.17 USD - $34.38 USD Hourly All salary amounts listed above are based on a full-time (1.0) FTE. If applicable, part-time salaries will be prorated according to the assigned FTE. Benefits: This position is eligible for health, vision, dental, health savings account (HSA), flexible spending accounts (FSA), District paid and voluntary additional (supplemental) life and accidental death and dismemberment insurance, short and long-term disability, critical illness and accident voluntary insurance, employee assistance program (EAP), voluntary 401(k), 403(b) and 457 retirement plan options. Time Off Plans: This position will be open until filled, but will not be open past: June 12, 2026 Proud to Be DCSD - 65 Years of Excellence A career in Colorado's Douglas County School District is a chance to be part of something incredibly important and fulfilling. Spanning over 850 square miles, Douglas County School District offers a variety of communities ranging from small rural farm towns to large and fast-growing suburban neighborhoods. At the heart of it all is a love and dedication to family and a unity of purpose around ensuring that each and every one of our communitys 61,000+ students receives the education needed to have the brightest future possible. Unity of Purpose DCSDs Board of Education adopted the following goals for our school district and our leaders, educators and support staff work diligently to incorporate these values in everything they do. 1. Academic Excellence 2. Outstanding Educators and Staff 3. Safe, Positive Climate and Culture 4. Collaborative Relations with Parents and Community 5. Financial Well-Being Students Are at the Center of What We Do In Douglas County, we know that working in education is more than a job - its a calling. Every day our dedicated team of educators guides our communitys future leaders by encouraging them to ask questions, explore new ideas, and solve problems. Our school leaders and staff put students first in everything they do and work hard to ensure that our educators have the tools they need to provide every student the best education possible. Every Student is Unique In Douglas County, we understand that no two students are the same. Each has a unique learning style and needs. We also know that students want and deserve multiple options for life after high school. We support all students, whether their goal is to go on to a four-year college, join the military, or directly enter the workforce. We have the programs and know-how to ensure our students are successful in whatever they choose to do after high school. Every Employee Matters. Every Employee Contributes From our school principals and licensed teachers to our nutrition services staff and bus drivers, all DCSD employees touch the lives of students and every employee contributes to their success.