Scheduling/Timekeeping Coordinator

Job Description: This position is responsible for timekeeper functions and schedule generation/maintenance for assigned group of employees through proficient use of workforce timekeeper and workforce scheduling applications. The incumbent utilizes excellent problem solving and customer services skills to ensure effective staff scheduling and accurate timekeeping. This position may support multiple managers and departments within assigned group. The Coordinator Incorporates a broad working knowledge of departmental, facility, region and industry practices, policies, and programs. This position assists department managers with on-going staff education pertaining to scheduling and timekeeping processes. Scope This role is a regional/facility based role and is not typically limited to an individual department. Works independently with limited supervision, acting on own initiative and direction. Typical ratio: 1 Scheduling Timekeeping Coordinator to 350 staff. Job Essentials Timekeeper: Regularly reviews and updates payroll system entries for assigned departments, which may include entering missed punches, PTO, FMLA, premiums, etc. Meets all deadlines for payroll processing. Reports any discrepancies, unusual or questionable time entries to appropriate supervisors, Human Resources, or Payroll Coordinator. Maintains a strong and current knowledge of payroll policy and law by participating in applicable training and regularly reviewing policies. Obtains approval for, and documents, all additions, deletions, corrections, etc. Retains all required documentation. Works with employees and management to ensure that payroll punches are approved, documented, and recorded correctly. Staff Scheduling: Works directly with department managers on schedule development, including defining baseline needs, skills or certifications required per shift, and number of lead or senior staff per shift. Releases preliminary shift template to department staff in defined time frame to allow for self scheduling. At close of self scheduling period, makes final changes to schedule and submits to department manager for review/approval. Reviews requested changes to schedule (shift swaps, PTO, etc.) for appropriateness and forward to department manager for approval (as necessary). Maintains staffing and scheduling information on a daily basis. Customer Relations and Technical Expertise: Clearly and concisely communicates and coordinates timekeeper and scheduling activities with managers and staff. Thoroughly and accurately completes all actions related to timekeeper and scheduler functions. Through investigation ensures accurate and effective resolution of customer concerns. Thoroughly and accurately uses staff scheduling systems to complete job expectations. Functions as a contact person for staff and manager on questions/issues related to timekeeping and scheduling applications. Accountable for ongoing continuing education in staff scheduling applications to stay current with new software enhancements and upgrades. Minimum Qualifications Three years of customer service or office experience. - and - Experience with computer data entry and trouble shooting. - and - Experience with word processing and spreadsheets. - and - Demonstrated interpersonal and problem solving skills. - and - Demonstrated effective verbal and written communication skills. Preferred Qualifications Bachelor's degree. Education must be obtained from an acccredited institution. Degree will be verified. Experience with timekeeping processing. - and - Experience with scheduling applications. Physical Requirements: Interact with others requiring employee to verbally communicate as well as hear and understand spoken information. - and - Operate computers, telephones, office equipment, including manipulating paper requiring the ability to move fingers and hands. - and - See and read computer monitors and documents. - and - Remain sitting or standing for long periods of time to perform work on a computer, telephone, or other equipment. Location: Intermountain Health Intermountain Medical Center Work City: Murray Work State: Utah Scheduled Weekly Hours: 40 The hourly range for this position is listed below. Actual hourly rate dependent upon experience. $21.84 - $33.23 We care about your well-being mind, body, and spirit which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged. Learn more about our comprehensive benefits package here. Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. At Intermountain Health, we use the artificial intelligence ("AI") platform, HiredScore to improve your job application experience. HiredScore helps match your skills and experiences to the best jobs for you. While HiredScore assists in reviewing applications, all final decisions are made by Intermountain personnel to ensure fairness. We protect your privacy and follow strict data protection rules. Your information is safe and used only for recruitment. Thank you for considering a career with us and experiencing our AI-enhanced recruitment process. All positions subject to close without notice. Intermountain Health is a Utah-based, not-for-profit system of 33 hospitals (includes "virtual" hospital), a Medical Group with more than 3,800 physicians and advanced practice clinicians at about 385 clinics, a health plans division called Select Health, and other health services. Helping people live the healthiest lives possible, Intermountain is widely recognized as a leader in clinical quality improvement and efficient healthcare delivery. Join our world-class team and embark on a career filled with opportunities, strength, innovation, and fulfillment. To find out more about us, head to our career site here. Sign up for job alerts! Click sign in at the top right corner, create a candidate account, and when we have opportunities that meet your interests, you will receive an email with the job details. Intermountain Health strives to make the application process accessible to all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact 1-800-843-7820 or email recruitment@imail.org. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications. Introduce yourself to our Talent Acquisition team and we will get in touch if there is a role that seems like a good match. Intermountain Healths PEAK program supports caregivers in the pursuit of their education goals and career aspirations by providing up-front tuition coverage paid directly to the academic institution. The program offers 100+ learning options to choose from, including undergraduate studies, high school diplomas, and professional skills and certificates. Caregivers are eligible to participate in PEAK on day 1 of employment. Learn more. The primary intent of this job description is to set a fair and equitable rate of pay for this classification. Only those key duties necessary for proper job evaluation and/or labor market analysis have been included. Other duties may be assigned by the supervisor. All positions subject to close without notice. Thanks for your interest in continuing your career with our team!