Administrative Associate IV

Job TitleAdministrative Associate IV Agency Texas A&M University - Corpus Christi Department Recreational Sports Proposed Minimum SalaryCommensurate Job LocationCorpus Christi, Texas Job TypeStaff Job Description TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs. As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies. TAMU-CCs beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities. PURPOSE This position is responsible for providing electronic bookkeeping, record keeping, and compliance for departmental records, including employment. Hires, supervises and trains student office assistants. Performs administrative duties for professional staff members, including assistance with electronic payroll. Serves as a Departmental I-9 processor, HR and Payroll Contact, a timekeeper. Enters approvals into Event Management Scheduling for all Recreation facilities. Other duties as assigned. Assists in student development and events planning. DESCRIPTION Functional Area 1: Administrative Support Percent Effort: 50% Maintain records, employment files, and departmental files. Process I-9 and initial onboarding for all Departmental student employees Oversee work study eligibility for student employees Process alterations required in student workers profiles in Workday Perform reception, secretarial, and support duties for the department, including support for 11 FTEs Enter scheduling information into Event Management System scheduling, create paper copies for posting weekly, and assist with updating web site. Functional Area 2: Staff Supervision & Training Percent Effort: 30% Hire, train, supervise, and evaluate student receptionists. Works on development and running of New Student Employee Orientation along with other professional staff members Process alterations required in student workers profiles in Workday Support student development efforts. Functional Area 3: Record Keeping & Compliance Percent Effort: 20% Conduct bookkeeping duties (Financial Accounting and Management Information System (FAMIS), deposits, travel, purchase orders, bi-weekly electronic payroll), and sales processing including cash handling. Reconciles p-card expenses and travel for the Recreational Sports Department Works closely with Payroll, Financial Aid, and HR Department Perform other duties as assigned Ensure compliance for employment documentation and departmental files. Serve as a departmental I-9 processor. QUALIFICATIONS High school diploma/GED Four (4) years of related experience. Additional education may be considered as a substitution for the minimum requirement. Associate degree and Two (2) years of related experience. Knowledge of word processing, spreadsheet, and database applications. Ability to multitask and work cooperatively with others. Strong verbal and written communication skills. Strong interpersonal and organizational skills. Ability to work with sensitive information and maintain confidentiality PREFERRED QUALIFICATIONS Experience in Higher education or similar role SALARY: $17.50 - $19.71 Hourly (Approx. $36,400 - $40,996.80 annually) NOTE: Employment may be impacted by the Presidential proclamation issued on September 19, 2025 and the moratorium issued by Texas Governor Abbott on January 27, 2026. BENEFITS (rules, policies, eligibility apply) From our generous benefits package and professional development opportunities, to our retirement programs and our commitment to service excellence, the Island University is an engaging and rewarding place to work. INSURANCE: Medical $0 - $30 per month for Employee Only coverage after university contribution ($920 value). Up to 83% of premium covered by the university: Employee and Spouse Employee and Children Employee and Family coverage Dental & Vision Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account DUAL CAREER PARTNER PROGRAM ON-CAMPUS WELLNESS OPPORTUNITIES Work Life Solutions: Counseling, Work Life Assistance, Financial Resources, and Legal Resources Tuition Benefits: Public Loan Forgiveness Book scholarships 100% tuition coverage for up to 18 credit hours per fiscal year (other rules may apply). Retirement: Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP) Voluntary Tax Deferred Account/Deferred Compensation Plan Time Off: 8+ hours of vacation paid time off every month. 8 hours of sick leave time off every month. 8 hours of paid time off for Birthday leave. 12-15 paid holidays each year. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer. Welcome and thank you for your interest in a career with Texas A&M University-Corpus Christi. We are a vibrant, Hispanic Serving Doctoral Research Institution that proudly provides a solid academic reputation, renowned faculty, and highly rated degree programs since 1947. The University has a heritage of teaching excellence with innovation in research and community engagement as part of the distinguished Texas A&M System. The only university in the nation located on its own island, at the heart of the Texas Gulf Coast. With palm tree lined pathways throughout the campus, nearby natural wetlands, a scenic hike-and-bike trail and pristine views of the beach and bays, Texas A&M University-Corpus Christi is a first-choice institution. Texas A&M-Corpus Christi is an Equal Opportunity / Veterans / Disability Employer. Reasons to Work at TAMUCC (opens new window) Benefits (opens new window) Holiday & Leave (opens new window) Pay Plan (opens new window) E-Verify (opens new window) Veterans Preference (opens new window) Employee Development & Compliance Services Office (opens new window) Equal Employment Opportunity Commission (EEOC) Know your rights Pay Transparency Equal Employment Opportunity (EEO) is the Law Equal Employment Opportunity (EEO) is the Law Supplement Again, welcome and thank you for your interest. Please contact us if you need assistance in applying, seeking an update on a posting, or have further questions. Phone: 361-825-2630 Email: Employment@tamucc.edu