Faculty Affairs Coordinator

American University is a student-centered research institution located in Washington, DC, with highly-ranked schools and colleges, internationally-renowned faculty, and a reputation for creating meaningful change in the world. Learn more about American University Department: School of Communication Time Type: Full time Job Type: Regular FLSA Status: Non-Exempt Work Modality: Hybrid 01 (On Campus 3-4 Days/Week) Union: Excluded Job Description: Summary: This position manages the School of Communications (SOC) faculty actions involving part-time (adjunct and visiting scholars) and full-time appointments, reappointments, promotions, leaves, searches and awards. The coordinator produces key academic analyses and management reports and manages other administrative matters for SOCs Associate Dean for Academic Affairs and Associate Dean for Faculty Affairs. The incumbent is responsible for maintenance and updating of master faculty databases, directories and the SOC faculty actions calendar. This position also serves as SOCs liaison to the Office of the Dean of Faculty, the Office of Human Resources, Payroll, and the Office of International Student and Scholar Services. The position helps the Deans Office ensure faculty compliance with AU and SOC policies and regulations. Essential Functions: 1.) Faculty Actions Coordinates the processing of full time, term, in-residence, postdoctoral/postgraduate research fellows, and international visiting scholar faculty actions on behalf of the Deans Office, School of Communication. Ensures accuracy and compliance with University regulations. Works with the SOC division directors and program directors and faculty on faculty actions, leaves, recruitment and rank and tenure matters. Responsible for maintaining faculty records and preparing full-time faculty stipend, supplemental salary, and adjunct payroll actions. Drafts Deans memos for faculty administrative appointment agreements. 2.) Faculty Recruitment and Hiring Coordinates faculty searches and provides guidance and direction to division directors and search committees on faculty recruitment procedures, including advertising, affirmative action compliance and document retention, to ensure proper procedures are followed by all participants. Communicates with applicants and search committee members throughout the search process. Provides administrative support for searches as needed (e.g., makes arrangements for candidate travel and lodging, meals, room reservations; develops and manages candidate itineraries). Reviews offer letters, contracts and new appointment files for accuracy and completeness. Processes hiring actions. 3.) Academic Affairs Administrative Support Manages administrative functions under the guidance of the Associate Dean to support academic affairs activities. Creates and implements a SOC master schedule for faculty actions during the academic year. Functions as a School resource on University Faculty Regulations, as well as School and division processes. Records minutes at SOC faculty meetings and manages faculty voting process. 4.) Reporting and Data Management Records minutes at SOC faculty meetings and manages faculty voting process. Maintains and updates master full-time faculty contact databases, listservs and faculty directories. Updates faculty workload report and tracks and analyzes faculty externally funded allowable research effort and course buyouts. Provides annual and other (e.g., course load) reports to the Dean and the Associate & Assistant Deans as required for internal review processes and other activities. 5.) Other Duties as Assigned Other duties and services assigned to support of the Schools strategic priorities. Competencies: Prioritizing and Organizing. Acquiring and Analyzing Information. Serving Customers. Displaying Creativity. Supporting Coworkers. Championing Customer Needs. Position Type/Expected Hours of Work: Full-time. 35 hours per week. Some occasional evening and weekend work may be required. Salary Range: $28.00 - $30.00 per hour. Required Education and Experience: Bachelor's degree. 1 - 3 years of relevant experience. Preferred Education and Experience: 2 - 4 years of relevant experience. Additional Eligibility Qualifications: Employees in the School of Communication are required to work on campus in a full presence modality for the first month of their employment. Excellent interpersonal and written communication skills. Strong organizational skills with proven ability to multi-task and work independently to complete tasks in a dynamic environment. Demonstrated ability to successfully work as a member of a team in a community that values and actively supports diversity and inclusion. Good judgement and discretion with sensitive and confidential matters. Advanced computer proficiency required, including knowledge of building and manipulating spreadsheets in Excel, creating and editing presentations using PowerPoint, and the ability to conduct Internet research. Must be able to take initiative, prioritize, and complete work with minimal supervision in a fast-paced environment. Knowledge of higher education policies regarding faculty compensation, collective bargaining agreements, research administration a bonus. Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Benefits AU offers a competitive benefits package. Click here to learn about American University's unique benefit options. Other Details Hiring offers for this position are contingent on successful completion of a background check. Employees in staff positions at American University must deliver their services to the university from either the District of Columbia, Maryland, or Virginia, or perform work on-site at the university. Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. American University is an E-Verify employer. Current American University Employees American University current employees must apply through their employee Workday account. If you are a current employee at American University, please log into Workday and select the Find Jobs report which will take you to our internal career listings. Contact Us For more information or assistance with the American University careers site, email theworkline@american.edu. American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individuals genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities. American University is a student centered research institution located in Washington, DC, with highly-ranked schools and colleges, internationally-renowned faculty, and a reputation for creating meaningful change in the world.