Business Specialist

Job TitleBusiness Specialist Agency Texas A&M Forest Service Department RVFD Grants Proposed Minimum Salary$4,500.00 monthly Job LocationCollege Station, Texas Job TypeStaff Job Description The Business Specialist ensures audit controls, compliance and accuracy in program operations for the Capacity Building Department through detailed analysis, database management and record retention. Works closely with staff to efficiently process a high volume of grant applications and awards. Assist with policy research and special projects to enhance program effectiveness. Supports the implementation of new initiatives and improvements to existing processes. Plays a key role in maintaining accountability and streamlining administrative procedures to better serve stakeholders. Responsibilities: -Collaborate and assist staff assigned to process a large volume of grant applications and grant award transactions. Ensure compliance with program, accounting and record retention procedures. Work closely with Program Leader to deliver excellent customer service, quickly answer customer inquiries and effectively resolve customer complaints. Compose professional and tactful correspondence dealing with customer issues which may include sensitive matters. Communicate rulings to fire department customers and/or departmental staff, as appropriate. -Audit application, FAMIS, database entries, funding proposal lists, invoice transmittals and files to ensure compliance with program and record retention guidelines. -Assist staff in making eligibility determinations. -Assist in researching and analyzing administrative systems, polices and procedures. Conduct research and special projects as directed by the Program Leader. Prepare oral and written reports on results. -Communicate and coordinate regularly with appropriate teammates to maximize the effectiveness and efficiency of interdepartmental operations and activities. -Coordinate and assist with the implementation of new programs or enhancements to existing programs. -Assist with promotional opportunities such as fire department ceremonies, legislative and trade show events. -Manage and account for agency credit cards in accordance with applicable laws, policies, rules, procedures and guidelines. -May participate in regional and statewide emergency response operations, as needed. -Employees with administrative duties: may require extending bending, reaching, stooping, kneeling,, squatting and sitting. May require extended communication with visitors and employees in person, by phone or electronically. May require infrequent travel in State vehicles with overnight stays. May require operating computers with monitors for extended periods of time. -Other duties as assigned. Benefits: Texas A&M University System strives to support the health and wellness needs of our diverse workforce. Texas A&M Forest Service offers a competitive benefits package including medical, dental, vision, life and long-term disability insurance, retirement benefits, paid time off and health and lifestyle programs as well as educational incentives and tuition reimbursement opportunities. Education and Experience: Required Education: Bachelor's degree or equivalent combination of education and experience. Preferred Education: Bachelor's degree in Business, Finance, Accounting, Administration or related field. Required Experience: None Preferred Experience: One (1) or more years of experience using Texas A&M Universitys FAMIS and Canopy systems web applications. One (1) or more years of experience in auditing, accounting, or business operations. Knowledge, Skills and Abilities: Required Knowledge: Working knowledge of Word, Excel, Outlook and Adobe Acrobat. Preferred Knowledge: Experience with auditing operations to ensure compliance with program, accounting and record retention guidelines. Required Skills: Strong oral, written and interpersonal skills. Attention to detail. Sound judgement. Required Abilities: Ability to multi-task and work cooperatively with others. Preferred Abilities: Work independently. Work effectively in a fast-paced office environment. Registration, Certifications and Licenses: Required: Texas Driver's license or the ability to obtain one within 30 days. Applicant Instructions: Resume, cover letter and transcript (if applicable) are REQUIRED to be uploaded to application. References are required to be entered in the secondary questionnaire section of the application. Certifications are preferred to be uploaded to the application. Documents/certifications can be uploaded in the My Experience page in the Resume/CV section. More than one document can be uploaded; just click the Upload button for each document. Documents can only be loaded at this time and cannot be uploaded once the application is submitted. If there are any issues uploading documents, please contact 979-458-6690. Please check your spam folder in case more information is sent in regard to this position. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer. Fulfilling the service component of a land-grant university system, Texas A&M Forest Service is a proud member of The Texas A&M University System. Celebrating 100 years of service, this state agency was created in 1915 by the 34th Texas Legislature. Each state in the nation has a state forestry agency, but Texas was the first to establish its state forestry agency as part of a land-grant college. Texas A&M Forest Service is recognized as the leader in defining forestry for the future of Texas and the nation. Applied programs include forest and tree development; wildfire prevention, mitigation, and protection; urban and community forestry; and a host of innovative forest sustainability programs. Texas A&M Forest Service works to ensure the states forests, trees, and related natural resources are conserved and continue to provide a sustainable flow of environmental and economic benefits. Texas A&M Forest Service Career Site Benefits - Besides getting to work for a highly-acclaimed state forestry agency with top-notch staff, there are many tangible benefits that go along with working with Texas A&M Forest Service. Exceptional health insurance is a huge economic benefit for employees. In addition to medical and life insurance, there are also options of dental, vision, long-term disability, and more. Paid vacation and sick leave and strong retirement plans round out a great benefit package. Texas A&M Forest Service is an Equal Opportunity / Veterans / Disability Employer. If you need assistance in applying for this job, please contact (979) 458-6690.