Talent Acquisition Coordinator

About the Team/Role We are looking for a highly organized, tech-savvy Talent Acquisition Operations Specialist to join our dedicated Global TA Ops team. This is not a recruiting role; instead, you will be the engine behind our recruiters, ensuring our end-to-end processes are seamless, scalable, and efficient. You will act as a bridge between our Talent Acquisition team and various HR Centers of Excellence (COEs), driving projects that enhance our technology stack (Workday and Phenom) and executing strategies that improve the candidate and recruiter experience. This is a unique opportunity for someone who loves the recruitment space but prefers the strategy and systems side over active sourcing. You will have a direct seat at the table in shaping how our company finds and hires talent in the modern market. How Youll Make An Impact Process & System Optimization Workflow Design: Identify bottlenecks in the end-to-end recruiting lifecycle and implement process improvements to increase hiring velocity and quality. Tech Stack Administration: Act as a functional administrator for our CRM (Phenom) and/or ATS (Workday) , ensuring data integrity, optimized workflows, and the rollout of new features. Stakeholder Collaboration: Partner with HRIS, Compensation, and other HR Centers Of Excellence to align recruiting initiatives with broader organizational goals and ensure stakeholder buy-in. Project & Change Management Project Execution: Lead TA-specific projects from conception to completion, ensuring milestones are met and stakeholders are informed. Go-to-Market (GTM) Strategy: Support the execution of recruitment marketing initiatives and "go-to-market" strategies for new hiring campaigns or employer branding efforts. Change Management: Create training materials and documentation to help recruiters and hiring managers adopt new tools and processes. Impact and Reporting Monitor system health and user adoption across Phenom and Workday. Work with TA leadership to report out on the success of operational changes through key performance indicators (KPIs). Experience Youll Bring Experience: 2-3 years of experience in a recruiting role or a recruiting support function (e.g., Recruiting Coordinator, TA Assistant). Systems Knowledge: Hands-on experience with TA-focused CRM tools (e.g., Phenom, Beamery) and enterprise-level ATS platforms (e.g., Workday, Taleo, SAP Success Factors etc). Communication: Proven ability to collaborate with stakeholders, including TA Directors, HRIS teams, and Compensation leads. Organization and Project Management: Highly organized with ability to keep track of the details without losing the why behind the what. Capable of managing the simultaneous projects effectively. Analytical Mindset: A natural curiosity for how things work and a desire to "fix" broken processes. Problem Solving: The ability to translate a recruiters "pain point" into a technical or process-based solution Preferred Skills (The "Plus" Factors) AI Affinity: Demonstrated comfort and foundational understanding of AI tools (such as ChatGPT, Gemini, AppScripts, Co-Pilot, Claude) and the critical thinking skills required to evaluate AI-generated input and responsibly inform decision-making. Exposure to AI-enabled platforms or workflow optimization tools is beneficial. Marketing/Branding: Experience in recruitment marketing, social media campaigns, or executing employer value proposition (EVP) strategies. Experience with content creation and/or campaign rollouts. Why This Role? This is a unique opportunity for someone who loves the recruitment space but prefers the strategy and systems side over active sourcing. You will have a direct seat at the table in shaping how our company finds and hires talent in the modern market. The base pay range represents the anticipated low and high end of the pay range for this position. Actual pay rates will vary and will be based on various factors, such as your qualifications, skills, competencies, and proficiency for the role. Base pay is one component of WEX's total compensation package. Most sales positions are eligible for commission under the terms of an applicable plan. Non-sales roles are typically eligible for a quarterly or annual bonus based on their role and applicable plan. WEX's comprehensive and market competitive benefits are designed to support your personal and professional well-being. Benefits include health, dental and vision insurances, retirement savings plan, paid time off, health savings account, flexible spending accounts, life insurance, disability insurance, tuition reimbursement, and more. For more information, check out the "About Us" section. Pay Range: $64,000.00 - $78,100.00 WEX is a global commerce platform that helps businesses solve for operational complexities like employee benefits, managing and mobilizing fleets, and streamlining payments. With over 6,500 employees, we work with large and small companies in more than 200 countries and territories, and can tailor our services to meet the unique needs of their businesses. We hire people who share our passion for continuous innovation and client service that is unparalleled in the industry. Offering comprehensive and market competitive benefits, our offerings are designed to support your personal and professional well-being. If youre looking for a growing career - come be part of WEX today. To learn more about our employee benefits, please click here. WEX is an equal opportunity employer committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, sexual orientation, gender identity, protected veteran status, disability or other protected status. WEX promotes a drug-free workplace. Qualified individuals with a disability have the right to request a reasonable accommodation. If you require a reasonable accommodation as a result of your disability at any point in the job application process, please submit your request through our Reasonable Accommodation Request Form. This form is for accommodation requests only and cannot be used to inquire about the status of applications.