Office Manager

Department Recreation & Wellness Compensation $16.53 Hourly General Description / Primary Purpose The Office Manager plays a vital role in ensuring the smooth and efficient operation of the departments administrative functions. This position is responsible for overseeing daily office activities, coordinating departmental communications, and supporting 20-25 full-time and part-time staff in a variety of administrative and operational tasks. Job Functions Office Operations & Front Desk Management Oversee daily operations of the RecWell Business Office front desk. Open/close the business office during hours of operation Maintain a welcoming and professional office environment. Assist and resolve issues in person, over the phone, and via email to ensure a positive client experience Maintain office inventory and ensure adequate supplies are available. Coordinate supply orders and track inventory usage. Distribute mail and packages; maintain the reception area so it is clean and organized. Perform general administrative tasks such as copying, shredding, signage creation, and on-campus deliveries and pick-ups. Attend training and university-wide meetings as deemed necessary for job responsibilities Scheduling & Calendar Management Coordinate appointments for professional staff, dietitians, and HIV testing services. Manage scheduling for the SWC conference room. Business Office Support Assist with processing purchase and travel requests. Collect and file receipts and documentation for purchases and travel. Assist with budget tracking and reconciliation Assist with hiring as needed. Assist with PCard/TCard reporting. Summer Camp Support Manage camp financial transactions through Activenet POC for camp email/phone correspondence. Work with camp directors on issues and special requests Meeting Support Draft meeting agendas and take meeting minutes as required. Marginal Functions Participate in departmental committees Assist with special projects and departmental tasks as assigned. Departmental Requirements: Financial background preferred Strong organizational skills and the ability to manage multiple priorities in a fast-paced environment. Excellent communication and interpersonal skills. Highly motivated and detail-oriented Ability to work independently or as a member of a team. Proficiency in Microsoft Office Suite, especially Excel Experience with budgeting, financial tracking software, and current UNF systems is a plus. This position is an integral part of our unit, where teamwork and collaboration are essential. We believe in supporting each other to achieve our collective goals. Therefore, this position will be expected to work closely with colleagues and, when necessary, assist in other capacities to ensure the overall success of our objectives. As part of this role, the individual will be expected to actively participate in various department staff meetings and committees. This includes being available to attend committee meetings, contribute to discussions, and collaborate with colleagues to achieve the committee's objectives. The individual should demonstrate a commitment to the department's goals and be willing to dedicate time and effort to support committee activities. This involvement is crucial for fostering a collaborative environment and ensuring the successful implementation of departmental initiatives. Required Qualifications: High school diploma and four years of experience directly related to the job functions. Directly related college coursework or vocational/technical training may substitute at an equivalent rate for the required experience. Statement(s) of Understanding This position requires a background check. In conjunction with the University's policy, this position may also require a credit check. The holder of this position is designated as a Responsible Employee pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the Universitys Title IX Administrator or any divisional Title IX Coordinator Equal Opportunity The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, gender identity/expression, sexual orientation, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation. Carnegie UNF is a Carnegie Community Engaged Institution. This designation celebrates the Universitys collaboration with community partners from the local to the global level. It reflects UNFs mission to contribute to the public good and prepare educated, engaged citizens. The University of North Florida is a public university in Jacksonville, Florida. Located between Jacksonvilles beaches and downtown, UNF is set on a beautiful 1,381-acre campus surrounded by nature. Focused on student success, UNF has an annual enrollment of about 17,000 and graduates more than 4,000 students each year. The University offers small class sizes and individualized attention, strong job placement, a welcoming environment and active student life, and is known for providing students with transformational learning experiences research with faculty, community-based learning or studying abroad, which UNF students do at twice the national average. UNF has more than 200 student clubs and organizations as well as 19 athletic teams and participates in Division I of the NCAA. UNF consistently ranks high for quality and value, and is recognized nationally by U.S. News & World Report as a Top Public institution. The University holds the prestigious Community Engagement Classification from the Carnegie Foundation, a designation held by only 5% of universities in the U.S., and numerous other distinguished rankings. A member institution of the State University System of Florida, UNF is accredited by the Southern Association of Colleges and Schools Commission on Colleges to award baccalaureate, master's and doctoral degrees.