Banquet and Meeting Coordinator

About Us Embodying Southern Californias laid-back style, the Wyndham San Diego Bayside pairs a refreshingly vintage vibe with all the modern-day essentials that San Diego visitors crave. Here at the Wyndham San Diego Bayside, we pride ourselves on our diverse culture and the amazing benefits of becoming an associate! Join our team of diverse individuals that work together to create lasting memories for our guests. We offer free lunch, discounted parking and a welcoming environment for all of our associates. Don't meet every single requirement of this job? At HEI we are dedicated to building a diverse and inclusive workplace, so if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to still send in your information. You may be the perfect candidate for this or for other roles within our organization! We value U.S. military experience and invite all qualified military candidates to apply. Overview Live. Lead. Thrive by the Bay. At Wyndham San Diego Bayside, our team lives at the intersection of hospitality and lifestyle where classic service meets a modern coastal rhythm. As a Banquet and Meeting Coordinator, youll thrive at one of San Diegos most iconic waterfront hotels, inspiring a culture of excellence while creating moments that move both guests and associates. The Banquet/Meeting Coordinator supports the Catering & Events and Banquet Departments by managing event logistics, client communications, BEO distribution, setup coordination, and on-site support to ensure seamless execution of meetings and events. This position serves as an operational link between Sales, Banquets, Culinary, Front Office, Housekeeping, Engineering, and AV to deliver a high-quality group experience. Key Responsibilities Event Coordination Create, update, and distribute BEOs, resumes, diagrams, and event packets. Maintain accurate event details in systems (Delphi/FDC, Opera Cloud Events). Coordinate meeting room assignments, changes, and turnovers. Support banquet and culinary teams with counts, timing, and dietary needs. Client & Stakeholder Communication Serve as daily point of contact for in-house group clients. Support pre-con meetings and gather post-event feedback. Communicate changes promptly to all operating departments. Operational Support Lead or support daily/weekly BEO meetings. Confirm room setup standards and AV readiness. Monitor event spaces throughout the day. Coordinate housekeeping meeting refresh schedules. Support banquet checks, signatures, and billing accuracy. Administrative Duties Maintain event calendars, signage, diagrams, and reader boards. Prepare welcome packets and group communication tools. Track event changes and revenue impact. Maintain meeting supply inventories. Qualifications 13 years hotel events, catering, or banquet experience preferred. Strong organizational and communication skills. Ability to manage multiple events simultaneously. Proficiency with hotel systems preferred. Flexible schedule availability. Requires flexibility with evenings, weekends, and event schedules. Reporting Structure Reports to: Director of Catering & Events Interacts with: Banquets, Culinary, Front Office, Housekeeping, Engineering, AV/IT Physical Requirements Walking and standing for extended periods. Lifting up to 2030 lbs occasionally. The Bayside Mindset At Wyndham San Diego Bayside, hospitality is a lifestyle and a shared rhythmrooted in coastal ease, powered by genuine care, and inspired by the spirit of San Diego. Our culture flows like the ocean: warm, inviting, and full of soul. We welcome every guest like a neighbor, blending coastal luxury with personalized service and a sense of place that feels like home. For our team, it is pride in purpose, strength in support, and the freedom to shinecreating unforgettable moments together. Where sunsets meet smiles, and community meets care. Apply today and bring your skills to the Bay where we are creating unforgettable moments for our guest and our team! Compensation Salary Range: $26.00 - $30.00 Hourly Tipped/Service Charge Eligible? No Discretionary Performance Bonus Eligible? No Benefits HEI Hotels and Resorts is committed to providing a comprehensive benefit program that offers you choices for your physical, mental and financial wellness, creating value in your most important investment - you! For your physical and mental wellness we offer competitive Medical and Dental programs through Anthem Blue Cross Blue Shield as well as Vision insurance programs through EyeMed. Our Vacation, Sick and Holiday programs are available for you to rejuvenate with time off. HEI also provides pet insurance through the ASPCA. For your financial wellness, HEI provides a wide array of coverage, including Supplemental, Spousal and Child Life insurance as well as Short and Long-Term Disability plans. Our 401(k) Savings Plan with matching funds, and discounts through our 'YouDecide' and Hotel Room Discount programs provide additional incentives for choosing HEI as the employer of your future. Specific details and eligibility of these programs vary by location and employment status. HEI Hotels and Resorts is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. Applicants with arrest or Conviction records will be considered for Employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers, the San Francisco Fair Chance Ordinance and the California Fair Chance Act. Welcome to HEI Hotels and Resorts' Career Page. We invite you to explore the current job openings that our company has to offer and to apply for any positions that are of interest to you. Don't see any current openings that align with your interests? Join our talent community to stay in touch with HEI and receive job alerts for opportunities that may be a match for you. Recognizing that our success starts and ends with our associates under our pioneering culture of HEI Loves, we invest in and develop the most passionate and talented people in our industry. We show our love to our associates by providing market-leading compensation packages, generous PTO and flex-time initiatives, outstanding career development and advancement opportunities, and job-appropriate assets and resources. Were always looking for associates who share our passion for hospitality. With a variety of world-class brands in our portfolio, hotel locations throughout the United States, and an unparalleled suite of tools, technology, and training, were able to provide our associates with a truly unique opportunity to grow and build their future. Find the career that aligns with your goals by beginning your online search today. Work today, get paid today! We proudly partner with DailyPay, a voluntary benefit that allows our associates access to their earnings when they want them.