Academic Coordinator - IllinoisCOM

Job Description: ABOUT THE POSITION The Chicago School is hiring an Academic Coordinator as part of the Academic Operations team of the Illinois College of Osteopathic Medicine (IllinoisCOM). Reporting to the Director of Academic Operations, the Academic Coordinator will collaborate closely with faculty, administrators, and COM stakeholders to build and administer assessments. This position is in-person at The Chicago Campus with limited opportunities for remote work. The anticipated hire date for this position is January 1, 2026. ABOUT THE UNIVERSITY The Chicago School educates the next generation of change-makers in innovative theory and culturally competent practice to strengthen the integrated health of individuals, organizations, and communities. We enroll over 6,000 students across 40+ academic programs culminating in a bachelor's, master's, or doctoral degree or a professional certificate, and our unique approach to impact-focused education has made us a leading nonprofit university for over 40 years. As an employee at The Chicago School, you can become a member of a university community committed to true inclusion and equity. At The Chicago School, we celebrate individuals of all backgrounds and identities for who they are and what they can contribute. We take pride in hiring and retaining the most dynamic, talented, and passionate professionals who will help us continue to innovate for decades to come. The University is building IllinoisCOM, anticipated to open for its first class of students in summer 2026 with a Mission to train exceptional physicians to leverage the interconnection of physical and mental health to provide compassionate, patient-centered care of the highest quality. PRINCIPAL DUTIES: Academic Support Assist faculty with preparation and posting of course materials Coordinate course activities through tracking of deadlines, scheduling of rooms, assignment of students, and faculty support Assist in tracking attendance records for students to ensure they are meeting course requirements Coordinate pre/post course and department/program/committee meetings as assigned to include agenda preparation and ensuring action items are met Support the integration of Canvas, Acuity and other platforms used in the curriculum. Provide support for the faculty and Course directors within Canvas, ensuring all materials are uploaded correctly and in a timely manner. Assessment Support Support faculty in developing high-quality exam items aligned with learning objectives and standards as determined by national licensure exams Coordinate the construction, review, and finalization of exams with course directors Manage the logistical details for both in-person and online assessments, ensuring a smooth testing process for students Implement best practices in assessment security and integrity Coordinate efforts to maintain a secure item bank with appropriate metadata and performance statistics As part of the COM Operations Team, support the scheduling and make-ups of assessments Student Academic Success Facilitate data collection and reporting to support early intervention systems and student self-evaluation Generate outcomes reports to inform the development of academic development plans Provide support during COM faculty training Effectively communicate assessment results and performance trends to faculty As assigned, monitor progress of students in remediation programs through targeted assessments BASIC QUALIFICATIONS A bachelor's degree or equivalent experience in a similar support role in education, health or a related discipline Strong data analysis and interpretation skills Excellent written and oral communication skills Ability to work effectively with faculty on assessment development Ability to communicate with faculty and staff of all levels. IDEAL QUALIFICATIONS Experience developing and administering examinations in higher education Experience in medical education assessment or health professions testing Familiarity with COCA accreditation standards related to student assessment Experience with exam software platforms and other related question banks Experience with secure testing procedures and exam integrity protocols Understanding of competency-based assessment in medical education POSITION DETAILS This opportunity is budgeted at $23.08 - 28.21 hourly (equivalent to $45,000 - $55,000 annually) base compensation. Additional compensation factors may impact total compensation. Candidates must be authorized to work in the United States. Compensation & Benefits This opportunity is budgeted at $23.08 - 28.21 hourly base compensation. Additional compensation factors may impact total compensation. To learn more about our competitive benefits and additional rewards, including generous paid time-off, medical and dental insurance coverage, life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts, tuition reimbursement, click the link below. https://www.thechicagoschool.edu/career-opportunities/ The Chicago School is an Equal Opportunity Employer. Please note: For the protection of faculty, staff, students, and all who enter our facilities, The Chicago School strongly recommends that all employees are fully vaccinated for COVID-19 per CDC guidance. For more than four decades, The Chicago School has been a leading nonprofit university dedicated to training professionals for careers that improve the integrated health of individuals, organizations, and communities across the globe. Grounded in the values of education, innovation, community, and impact, The Chicago School offers 40+ distinct academic programs at campuses across the country (Washington DC, Chicago, Dallas, Southern California) and online, educating over 6,000 students annually in fields across integrated health. The Chicago School is accredited by the Western Association of Schools & Colleges Senior College and University Commission (WSCUC). The Chicago School is also an affiliate of The Community Solution, a network of nonprofit higher education institutions that works collaboratively to advance institutional sustainability, increase student success, and enhance community impact.