HR & Payroll Coordinator

It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business. Job Description Dare to bring your unique perspective? At Novogradac, we value individuals who bring unique perspectives and bold ideas. If youre eager to contribute to an inclusive, innovative environment where your personal and professional growth is encouraged and supported, we invite you to explore this exciting opportunity with us. Position Summary The HR & Payroll Coordinator supports the overall Human Resources department by contributing to a wide range of HR and payroll activities. This position plays a key role in ensuring smooth day-to-day operations, including hiring, onboarding, offboarding, employee record maintenance, and payroll support. This positions duties are intended to be shared equally between HR and payroll responsibilities, though workloads may flex one way or the other at times, depending on department initiatives/deadlines. This position will receive daily direction for HR associated tasks from the Sr. HR Generalist and HR Generalist, in addition to being direct reports of the Director of HR and Director of Payroll Compliance & HRIS. There is one available position in Austin, TX, Cleveland, OH, Dover, OH, Atlanta, GA, Long Beach, CA, or Portland, OR. Your Contributions and Responsibilities Human Resources Assist with the hiring process for new employees, which includes confirming offer details, preparing offer letters and employment agreements, and initiating candidate background checks. Ensure new hire technical set-up, review new hire paperwork for accuracy/completion and confirm employment eligibility using E-Verify; assist with other on-boarding activities as needed. Assist in coordinating the employee off-boarding process, such sending as last day e-mail instructions and submitting notifications of separation to IT. Review and route HR and payroll service tickets submitted through the internal ticketing system (ISM) to the appropriate team member for timely resolution. Provide backup support for maintenance of employee personnel files. May assist with a variety of administrative tasks in support of other functional areas of HR, as needed. Provide backup support for various HR functions as needed to ensure continuity of service. Payroll Set new hires up in HRIS, the time entry program, and third-party benefit sites. Assist the Payroll Specialist with calculating final checks, including wage and tax adjustments, for separating employees in compliance with applicable laws. Assist with maintaining accurate employee records in HRIS and other systems, including updates related to stipends, job changes, and other employment-related data. Generate regular and ad hoc payroll reports, as needed. Respond to employee inquiries regarding payroll and/or HR with a focus on accuracy and service. Follow-up on returned mail to ensure accurate addresses are on record. Assist with various payroll and HR duties and projects as assigned Your Background and Skills High school diploma plus 1-2 years of work experience in an office environment, or in a customer service position, and/or appropriate balance of education and work experience. Preferred Bachelors degree and experience in human resources or payroll. Excellent verbal and written communication skills. Perform work accurately with strong attention to detail. Ability to meet frequent strict deadlines and have a strong sense of urgency. Strong organizational skills. Ability to maintain strict confidentiality of sensitive work-related information. Strong computer skills, including solid skill in the Microsoft Office suite (particularly Excel) and familiarity with a variety of HR software programs (Paychex Flex, Taleo, Workday, and Flock preferred). Availability to work evenings and weekends based on position needs. Required work on a weekend is rare and would primarily apply only in situations when there are tight turnarounds on payroll deadlines. Why work with us? Novogradac is committed to fostering a welcoming workplace where all employees feel valued and empowered to grow. We believe in offering a supportive, balanced work environment that encourages professional growth and work-life integration. We are proud to offer Increased number of paid holidays per year Competitive salaries with continuous review of market conditions Flexible working hours and work arrangements Remote and hybrid opportunities Inclusive workplace, providing strong professional growth and development opportunities The benefits of joining our team Strong growth opportunities Competitive benefits package 401(k) package with firm profit-sharing Discretionary annual bonuses for eligible positions & CPA bonus plan Strong emphasis on quality work-life integration Dress for your day policy Resources of a national firm Opportunities to engage with our active Employee Resource Groups (ERGs), affinity groups, and advance your career within a supportive, inclusive environment Compensation: $41,000 - $55,000 depending on experience. More is possible if experience dictates. Dont Meet Every Single Qualification? After reviewing this job posting, are you hesitating to apply because you dont meet all the listed requirements? At Novogradac, we are dedicated to building a workplace supported by unique perspectives and experiences, so if youre excited about this role but your experience doesnt align perfectly with every qualification in the job description, we still encourage you to apply. You may still be the right candidate for this or one of our other roles. Get to know us better! Were Novogradac, a national certified public accounting and consulting firm headquartered in San Francisco. Founded in 1989, the allied group of Novogradac companies has grown to more than 900 employees and partners with more than 25 offices throughout the country. Novogradac is one of the nations top 40 certified public accounting and consulting firms and is a recognized leader in real estate and community development. Novogradac provides publicly and privately held national enterprises with a full spectrum of audit, tax, valuation, expert witness and litigation support, property compliance and general consulting services and works extensively in the affordable housing, community development, historic preservation and renewable energy fields. Ready to learn more? To be considered for this position, interested candidates MUST apply via our company website: https://www.novoco.com/careers. Commitment to Inclusion Novogradac is committed to ensuring a fair and inclusive recruitment process, making reasonable accommodations to individuals with disabilities or special needs throughout the application process. We encourage applicants from all backgrounds, identities, and experiences to apply, as we believe that unique perspectives strengthen our ability to achieve excellence. At Novogradac, we offer a variety of Employee Resource Groups and Affinity Groups to provide all employees with opportunities to connect, collaborate, and support one another in the workplace. Novogradac & Company LLP offers a progressive work environment, competitive pay and an excellent benefits package including medical, dental, vision, paid time off, life/disability insurance, commuter flex accounts and a 401(k). Novogradac and Company LLP is an equal opportunity employer. Novogradacs culture is centered on education, acceptance, innovation and opportunity. We value diversity and respect the different perspectives that each of our employees bring to Novogradac no matter their age, race, religion, gender identity or sexual orientation. We are committed to creating an equitable and inclusive workplace for our entire workforce. By submitting an application with us, you are providing Novogradac with personal information. More information on how we use your personal information may be found in our Privacy Notice at Collection. Were Novogradac, national certified public accounting and consulting firm headquartered in San Francisco. Founded in 1989, the allied group of Novogradac companies has grown to more than 900 employees and partners with more than 25 offices throughout the country. Novogradac is a recognized leader in real estate and community development. We provide publicly and privately held national enterprises with a full spectrum of audit, tax, valuation, expert witness and litigation support, property compliance, and general consulting services. We work extensively in the affordable housing, community development, historic preservation, and renewable energy fields.