Administrative Associate IV

Job TitleAdministrative Associate IV Agency Texas A&M University - Central Texas Department College of Business Administration Proposed Minimum Salary$16.00 hourly Job LocationKilleen, Texas Job TypeStaff Job Description Works under general supervision and provides advanced administrative support for the Computer Information Systems and Accounting & Finance departments in the College of Business Administration. Coordinates daily operations, meetings, travel, and events. Manages records, processes documents, and tracks data for projects, surveys, and accreditation efforts. Oversees office supplies, equipment, and file maintenance. Applicants must be authorized to work for any US employer. The department is unable to sponsor or take over sponsorship of an employment visa at this time. Responsibilities: Serves as the receptionist for the Management & Marketing Department in COBA Prepares correspondence and communications on behalf of department chairs and faculty. Flags critical issues for leadership attention and manages sensitive, confidential materials. Assists with final document production and proofreading. Screens calls, attends department meetings, records minutes, and tracks follow-ups. Serves on committees, including search committees. Handles complaints by determining appropriate actions or referrals Acts as a liaison among faculty, administrators, and students. Interact with departmental faculty and staff, other university personnel, students, and the public in providing information and referral, and responding to a variety of needs and requests Greet all visitors using effective oral communication skills Researches and analyzes administrative requirements for specific programs or projects. Provides technical information regarding administrative procedures, services, or programs. Gathers, organizes, and prepares departmental materials to support strategic planning and major initiatives. Tracks progress toward annual goals and key projects. Collaborates with internal and external stakeholders on special assignments. Prepares summaries and analyzes data from events and projects. Designs and administers engagement surveys, compiling results to support accreditation and continuous improvement efforts. Provide skilled administrative support through the performance of advanced and complex tasks, composing routine letters, memoranda, reports, and/or confidential matters for distribution or approval for signature, checking the documents for completeness and accuracy. Performs a range of general and complex office duties to support daily operations. Assists with office management, ensuring adequate coverage, cleanliness, and operational efficiency. Maintains inventory assets within the FH323 suite. Manages filing systems, retrieving and organizing documents, and records in compliance with State of Texas records retention and destruction guidelines under the supervision of the Records Coordinator. Submits maintenance and service requests as needed to support office functionality. Coordinates special events, guest speakers, and visitors as assigned. Manages appointment requests by prioritizing, researching, and responding or delegating appropriately. Monitors upcoming deadlines and events, ensuring timely preparation and departmental action. Oversees scheduling of conference rooms and classrooms for college-related activities. Actively participates in and supports selected College of Business Administration (COBA) events. Prepares and audits travel requests and expense reports to ensure accuracy and compliance with university financial policies. Coordinates travel arrangements and reimbursement processes for faculty and staff. Oversees procurement activities, including ordering office supplies, event materials, IT equipment, and promotional items. Manages the departments procurement card and ensures timely reconciliation. Other Duties or Projects as assigned. Knowledge, Skills and Abilities: Knowledge of word processing, spreadsheet, and database applications. Ability to multitask and work cooperatively with others. Excellent verbal, written communication, analytical, interpersonal, and organizational skills. Ability to work in a high-stress environment. Ability to work with sensitive information and maintain confidentiality. Ability to work independently once given a project. Minimum Education and Experience: High school diploma or equivalent combination of education and experience. Four years of related experience. Preferred Experience: Prior experience working in an institution of higher education Wage: $16.00 Hours: Monday - Friday; 8:00 am to 5:00 pm. Supervision of Others: This position does not supervise employees. Work Location: This is not a remote position. The selected candidate will be required to work on campus. To Apply: Please apply directly on our Texas A&M University-Central Texas Job Site. Please submit a cover letter, a resume, and the contact information of three professional references when applying for this position. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer. Thank you for your interest in a career at Texas AM University - Central Texas! We are a small campus located in Killeen, TX. Texas A&M University-Central Texas was established in 2009 is a member of The Texas A&M University System, one of the largest systems of higher education in the nation. A&M-Central Texas is an upper-level institution, fully aligned with regional community colleges and offering quality bachelors and masters degrees with an emphasis on access and affordability. The student population at A&M-Central Texas is diverse and growing, with more than 2,600 students currently enrolled. To accommodate both full and part-time students, classes are offered on the main campus in Killeen, at off-site locations like Fort Hood and the East Williamson County Higher Education Center in Hutto, as well as fully online. The University serves the Central Texas region with a growing range of academic programs that foster excellence and achievement. For more information about A&M-Central Texas, visit www.tamuct.edu. Texas AM University - Central Texas is one of the best colleges in the nation to work for, according to a recent survey by the Great Colleges to Work For program. The results, released September 18, 2021 in a special insert of The Chronicle of Higher Education, are based on a survey of 196 colleges and universities. In all, 70 of the 196 institutions achieved Great College to Work For recognition for specific best practices and policies. Results are reported for small, medium, and large institutions, with A&M-Central Texas included among the small universities with 500 to 2,999 students. Texas AM University - Central Texas won honors in two categories in 2021: Faculty & Staff Well-Being and Supervisor/ Department Chair Effectiveness. A Great Place to Work TAMUCT Mission, Vision, and Values TAMUCT Homepage The Office of Human Resources Benefits Summary Insurance Premiums Employee Assistance Program University Holidays Employee Directory In accordance with Title IX of the Educational Amendments Act of 1972 and System Policy 08.01.01, Civil Rights Compliance, Texas A&M University Central Texas does not discriminate on the basis of sex in its education programs and activities, including admission and employment. Texas A&M University-Central Texas is an Equal Opportunity/ Veterans/ Disability Employer. If you need assistance in applying for this job, please contact (254) 519-8610.