Administrative Assistant

APPLICATION INSTRUCTIONS: CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday. CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday. If you are NOT a current employee or student, please click Apply and complete the application process for external applicants. Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants. POSITION SPECIFICS Are you someone who enjoys keeping things running smoothly, helping others navigate processes, and being the go-to person people rely on? The College of Earth and Mineral Sciences (EMS) is seeking an Administrative Assistant to join our Deans Office team and play a key role in supporting the daily operations of a dynamic academic community. In this role, youll work behind the scenes to make a meaningful impacthelping faculty, staff, students, and postdoctoral scholars move their work forward by coordinating and initiating important administrative processes. The College of Earth and Mineral Sciences is a leader in research, teaching, and outreach focused on some of todays most important challengesfrom energy and the environment to materials innovation and the Earth sciences. Our community is collaborative, mission-driven, and deeply engaged in work that makes a difference. As part of the Deans Office team, youll contribute to the operational support that helps make that impact possible. What Youll Do Youll be a central part of a collaborative team that supports multiple departments across the College. Your day-to-day work will include: Initiating and coordinating routine administrative and purchasing transactions using University systems (such as PSU Buy, ServiceNow, and Concur) Helping faculty, staff, students, and postdoctoral scholars navigate administrative processes Tracking and following up on requests to ensure timely and accurate completion Serving as a reliable point of contact for administrative questions and guidance Partnering with central offices to support efficient processing and issue resolution Assisting with wage payroll administration (job postings and timekeeping) Providing flexible administrative support across multiple departments MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS If filled as Administrative Assistant - Intermediate Support, this position requires: General Equivalency Diploma (GED) or High School (HS) 2+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None If filled as Administrative Assistant - Support, this position requires: General Equivalency Diploma (GED) or High School (HS) No prior relevant work experience required; previous relevant work experience accepted in lieu of education. Required Certifications: None Why This Role Matters This position plays an important role in reducing administrative burden across the Collegeallowing faculty and students to focus on teaching, research, and learning while you help keep operations running smoothly. Youll also serve as part of a team that connects departments with central offices, helping create a more seamless and supportive experience for the EMS community. What Were Looking For Were looking for someone who is: Organized and detail-oriented Comfortable managing multiple tasks and priorities A strong communicator who enjoys helping others Reliable, proactive, and able to follow through on tasks Comfortable learning new systems and processes Preferred Qualifications Experience in administrative support or operations Familiarity with systems such as ServiceNow, Concur, or similar platforms Experience working in a higher education or large organizational environment Why Join EMS? Youll be part of a supportive, collaborative team where your work is valued and visible. This role offers variety, opportunities to build new skills, and the chance to make a real impact across a college that is addressing some of the worlds most pressing challenges. BACKGROUND CHECKS/CLEARANCES Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S. SALARY & BENEFITS The salary range for this position, including all possible grades, is $34,800.00 - $55,500.00. Salary Structure - Information on Penn State's salary structure Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page. CAMPUS SECURITY CRIME STATISTICS Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here. EEO IS THE LAW Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473. Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the universitys teaching, research, and service mission. Federal Contractors Labor Law Poster PA State Labor Law Poster Penn State Policies Copyright Information Hotlines Theres a reason Penn State consistently ranks among the top one percent of the worlds universities. Across 24 campuses, our 100,000 students and 40,000 faculty and staff know the real measure of success goes beyond the classroom its the positive impact made on communities across the world. Our ideals stem from our origins as Pennsylvanias sole land-grant institution, which allow us to continue to bring positive impact to humanity through our teaching, research, and engagement mission. And across the world is a community of Penn Staters more than half a million strong driven by that same spirit to serve our local and global communities. At Penn State, passion is met with collaboration in an environment that is rooted in shared pride for the accomplishments of our fellow students, faculty, staff, and alumni. Penn Staters cheer each other on to build a culture committed to service and engagement. Our University values represent our core ethical aspirations for all our daily activities and actions as students, faculty, staff, and volunteers at Penn State. Our values are as follows; Integrity, Respect, Responsibility, Discovery, Excellence, and Community. We Are Penn State. One Community. Impacting Many.