California Water Service Job Description: Summary: The Administrative Assistant performs a variety of highly responsible and confidential administrative duties in the course of providing assistance and support to Officers or department heads. This position requires excellent attention to detail, organization, and the exercise of independent judgment and initiative. This position is located in San Jose, California, and is in office five days per week. ESSENTIAL FUNCTIONS: Participates and assists in the administration of the corporate officer team Provides administrative support for board meetings and directors, as needed Drafts business letters, e-mails, presentations, spreadsheets Serves as a point of contact for a range of internal and external stakeholders Schedules, monitors, and updates Officer calendars, including travel arrangements and conference registrations Draft meeting minutes and note-taking, as needed Plans, manages, and coordinates Company-sponsored luncheons, dinners, and employee functions Manages processing of Purchase Orders, invoices, and expense reports Maintains filing systems as assigned Occasionally required to work long hours, early mornings, evenings, and weekends Performs work on-site in the assigned office location Performs other similar duties as assigned Attends meetings and training as directed by California Water Service Minimum Qualifications: Associate or bachelors degree or related field and/or equivalent relevant experience Minimum five years of increasingly responsible experience working as an Administrative Assistant supporting executive management Excellent organizational and time management skills Strong written, verbal, and communication skills Self-starter with the ability to work independently and as part of a team Expert in the use of Microsoft Office applications California Notary Public preferred Valid California Driver's License Required Knowledge, Skills, and Abilities: Ability to maintain confidential data and information for executive staff Ability to represent executive management in a professional manner Ability to work effectively with all levels of employees and executive management Ability to perform administrative functions involving the use of independent judgment and initiative and perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines Ability to communicate professionally, both verbally and in writing, with agencies, consultants, contractors, customers, employees, and vendors Outstanding organizational and time management skills Demonstrated commitment to providing outstanding customer service Flexible and able to prioritize work Salary Range: $62,300 - $115,700 Deadline to submit resume is Monday, February 24, 2025. The Equal Opportunity Policy of the Company is based upon the philosophy that all people should be treated fairly and with dignity. California Water Service, Hawai'i Water Service, New Mexico Water Service, Texas Water Service, and Washington Water Service do not discriminate against any applicant or employee because of race, color, religion, sex, national origin, or any other protected class. The Company makes all employment decisions in a non-discriminatory manner. EOE, VET, DISABILITIES. California Water Service Group invites you to pursue a career in the water industry with the third largest publicly traded water utility in the United States. Our mission is to be the leading provider of water and wastewater services. Were committed to improving the quality of life for our customers, communities, stockholders, and employees. To achieve that, we align our hiring strategies with the companys core values of integrity, service, value, health and safety, respect and collaboration, and corporate citizenship so that we can provide quality, service, and value to all of these groups. Our commitment to our employees is evident, as we have been named a Top Workplace in the Bay Area for nine years in a row and designated as a Great Place to Work®, and Cal Water was ranked Highest in Customer Satisfaction Among Water Utilities in the West by J.D. Power in its inaugural water utility satisfaction study.
