Technology Project Coordinator 3 - Facilities (Harborview Bond Program)

Job Description UW MEDICINE IT SERVICES has an outstanding job opportunity for a Technical Project Coordinator 3. WORK SCHEDULE 100% FTE 40 hours per week Day Shift UW MEDICINE ITS SERVICES CORE HOURS ARE 08:00 17:00 (PST), Monday-Friday DEPARTMENT DESCRIPTION UW Medicine IT Services (ITS) is a shared services organization that supports all of UW Medicine. UW Medicine is comprised of Harborview Medical Center (HMC), UW Medical Center-Montlake Campus (UWMC-Montlake), UW Medical Center-Northwest Campus (UWMC-NW), UW Medicine Primary Care (UWMPC), UW Physicians (UWP), UW School of Medicine (SOM), and Airlift Northwest (ALNW). ITS is responsible for the ongoing support and maintenance of the infrastructure and applications which support all these institutions, along with the implementation of new services and applications that are used to support and further the UW Medicine mission. POSITION HIGHLIGHTS HYBRID opportunity (approximately 3 days/week telework) 15 days of vacation your first year Also, 12 days of sick time, 1 personal holiday, and 11 paid holidays each year 100% matching, 100% immediately vesting 403(b) PRIMARY JOB RESPONSIBILITIES As part of the multi-year Harborview Bond Program, this position plays a critical, enterprise-wide leadership role in technology planning, coordination, and delivery. The Bond Program encompasses major construction, clinical modernization, infrastructure upgrades, and digital transformation effortsrequiring deep collaboration across all IT domains, not only within ITS but also across external groups such as Clinical Engineering, Facilities, Ops & Maintenance, Construction and Design teams, King County, vendor partners, and operational leaders. The Bond Program introduces unique operational, political, and technical complexities that require advanced leadership, cross-functional coordination, and independent judgment. Key complexities include: Navigating a multi-agency environment involving King County, UW Medicine, internal and external partners, general contractors, and third-party vendors Coordinating across all domains, including Network, Security, Data Center, Application Services, Facilities/Low Voltage, Clinical Engineering, A/V, Buildings Systems IT, Ops and Maintenance, Construction and Design and King County partners Translating Bond priorities, architectural plans, and construction timelines into IT requirements, risk considerations, and operational impacts Balancing competing standardsBond Program standards may override ITS norms for project reporting, governance, or architectural approaches Managing high-visibility, time-sensitive issues with significant patient safety, financial, and operational impacts Ensuring strong documentation practices, including requirements, design artifacts, testing plans, and operational readiness deliverables Working across multiple organizational cultures and hierarchical structures with no direct supervisory authority Ensuring technology solutions across construction, clinical improvements, and infrastructure enhancements are strategically aligned, technically sound, future proofed, and operationally sustainable Providing enterprise visibility across IT and non-IT teams Supporting modernization of aging infrastructure and establishing future-proof standards Coordinating work across ITS, Clinical Engineering, Facilities, IT Governance, and outside partners, ensuring the voice of UW Medicine is represented for future strategy in every phase of design and construction Mitigating risks that could delay construction or impact patient care, safety, or regulatory compliance REQUIREMENTS Bachelors degree in Computer Science, Information Technology, Business Administration, or related field or equivalent combination of education/experience 6+ years experience must include the below: Proven experience in strategic planning and enterprise IT delivery, including scope definition, requirements gathering, cost/benefit analysis, and process optimization Demonstrated success in leading enterprise-scale technical initiatives through the full lifecycle In-depth knowledge of methodologies (Agile, Kanban, Waterfall, ITIL) Knowledge of healthcare clinical and administrative systems Ability to apply financial concepts (TCO, ROI) Knowledge of BA best practices (IIBA BABOK) Advanced Microsoft Office Suite skills (Excel, Word, PowerPoint, Visio, Project) Hands-on experience in planning, coordinating, and executing complex infrastructure/application activities Strong facilitation, communication, and stakeholder management skills Experience in process improvement and governance alignment UW MEDICINE WHERE YOUR IMPACT GOES FURTHER UW Medicine is Washingtons only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicines mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrows physicians, scientists and other health professionals. All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Nearly 29,000 healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that includes: Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest. Become part of our team. Join our mission to make life healthier for everyone in our community. Compensation, Benefits and Position Details Pay Range Minimum: $120,000.00 annual Pay Range Maximum: $147,000.00 annual Other Compensation: - Benefits: For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/ Shift: First Shift (United States of America) Temporary or Regular? This is a regular position FTE (Full-Time Equivalent): 100.00% Union/Bargaining Unit: Not Applicable About the UW Working at the University of Washington provides a unique opportunity to change lives on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. Our Commitment The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law. 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