Temporary Events Associate

Department Booth Advancement: Events About the Department The University of Chicago Booth School of Business is the second-oldest business school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges. Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment. Chicago Booth is proud to claim: -an unmatched faculty. -degree and open enrollment programs offered on three continents. -a global body of nearly 56,000 accomplished alumni. - strong and growing corporate relationships that provide a wealth of lifelong career opportunities. As part of the world-renowned University of Chicago, Chicago Booth shares the University's core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment. For more information about the University of Chicago Booth School of Business, please visit: http://www.chicagobooth.edu/. Job Information Job Summary: The Temporary Events Associate provides administrative and programmatic support to the Events Team. This position is expected to last six months. Responsibilities: Assist Events team with short-term, ad hoc, and long-term project and in-person, virtual, and hybrid events. Learn and optimize the online event registration system, Cvent. Maintain event resources such as online forms, research and tracking of event venues, and vendors lists. Organize logistics for meetings and events such as reserving rooms and catering, AV/tech set up, agenda distribution, parking, room setup, name tents and badges, meeting materials, etc. Assist with the creation and production of nametags and registration lists. Provide onsite assistance at designated events. Utilize data management tools including look up, tracking, and reporting. Order, prepare, and pack/ship event materials for events locally and internationally. Create basic event briefings for key staff and event-related communications for speakers and participants. Coordinates invoices and vendor payments, tracks expenses, and maintains event budgets. Provide pre-event in-office support. Other administrative duties as required. Competencies: Outstanding verbal, written, with an attention to grammar and spelling, and presentation skills. Excellent time management, organizational skills, attention to detail, basic math and finance skills. Ability to work independently. Possess personal accountability and a self-motivated disposition. Ability to handle multiple detailed tasks/projects simultaneously and meet strict deadlines with frequent interruptions. Professional demeanor, including tact, discretion, and a customer service-oriented approach. Additional Responsibilities Education, Experience, or Certifications: Education: Bachelors degree required. Experience: A minimum one year of event support and coordination experience preferred. Technical Knowledge or Skills: High proficiency in Microsoft Word, Outlook, PowerPoint, Excel, Zoom, Box, and Google Suite (Drive, Sheets, Docs, and Forms) required. Experience working with event registration platforms, Cvent preferred. Salesforce experience preferred. Working Conditions and Physical Requirements: This position is currently expected to work a minimum three days per week in the office. In-person presence during key events and meetings, including mandatory on-site support in Chicago April 30-May 3, 2026. Ability to work flexible hours to meet business needs. Required Documents: Resume Cover letter When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application. Job Family Temporary Staff Scheduled Weekly Hours 37.5 Drug Test Required No Health Screen Required No Motor Vehicle Record Inquiry Required No Pay Frequency Hourly Pay Rate Type Hourly FLSA Status Non-Exempt Pay Range $25.00 The included pay rate or range represents the Universitys good faith estimate of the possible compensation offer for this role at the time of posting. Benefits Eligible This position is not eligible for benefits. Posting Statement The University of Chicago is an equal employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination. Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form. All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position. The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637. The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world. We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government. To learn more about the university click here http://www.uchicago.edu/