Grants & Contracts Admin II

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive. Job Location (Full Address): 284 Hutchison Rd, Rochester, New York, United States of America, 14627 Opening: Worker Subtype: Regular Time Type: Full time Scheduled Weekly Hours: 40 Department: 210650 Physics & Astronomy COL Work Shift: UR - Day (United States of America) Range: UR URG 110 Compensation Range: $60,431.00 - $84,603.00 The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations. Responsibilities: Provides daily monitoring of grants and contracts to ensure expenses are being paid according to contract. Reviews, analyzes and negotiates standard sponsor grants and subcontracts on behalf of the University and investigators. Interprets regulations and guidelines of program funding for moderately complex grants and contracts, and prepares renewals and periodic reports for grant agencies. Partners with sponsors, clients, and departments on pre/post award sponsored research activities required for the submission, acceptance, management and closing of certain sponsored activities. Assists with pre-award applications and may assist with locating sources of outside funding. Participates in contract closeouts. Ensures compliance with sponsor terms, University policies/procedures and federal regulations. ESSENTIAL FUNCTIONS Supports faculty and fellows with the development, review, submission, and renewal of various types of sponsored projects from a variety of sponsors, including NIH, private foundations, government and industry. Develops grant budgets and lends expertise to refine budget justifications and various components of grant applications. Navigates various proposal processes and electronic proposal systems and acts as a liaison with other departments/schools or universities to obtain required application documents for collaborative proposals or sub-awards. Works with administrative offices on award acceptance and project account set up, including for sub-awards. Performs accounting activities relative to grants once awards have been initiated. Ensures the accuracy and timeliness of grant related invoicing, expenditures, payments, requisitions, payroll and other financial transactions. Oversees and coordinates the accurate entry of data into account systems to enable timely and accurate financial reporting. Performs monthly financial reports such as forecasts, budget variances, and grant expenditures. Creates a comprehensive report and presents and communicates information clearly and effectively verbally, in writing, and in graphic form. Manages the financial responsibilities for awards. Reviews total grant financials annually or at project end as required. Performs all purchasing request forms for faculty and staff for both capital and non-capital equipment. Collaborates with faculty and lab personnel to determine financial accounts and spend codes and ensure accurate accounting processes are being administered. Analyzes account purchases and advises faculty on purchases and account status. Devises methods of reporting to faculty and prepares appropriate purchasing documents for purchases. Performs approval of transactions for card charges and allocating to correct accounts. Reconciles all posted bank transactions weekly. Prepares financial budget for submission to outside agencies, per faculty's request. Assembles post award reports for faculty during close out process. Assists in the preparation and submission of project proposals. As assigned, assumes responsibility for special projects and studies. Assists in the development or coordination of departmental policy, educational programs, and represents the department in PI and/or sponsor meetings. Other duties as assigned. MINIMUM EDUCATION & EXPERIENCE Bachelor's degree and 2 years of relevant experience required Or equivalent combination of education and experience LICENSES AND CERTIFICATIONS Continuous Learning for Administrators of Sponsored Programs (CLASP) within 1 year required The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the Universitys Mission to Learn, Discover, Heal, Create and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law. Notice: If you are a Current Employee, please log into myURHR to search for and apply to jobs using the Jobs Hub. Your application, if submitted using this portal, cannot be moved forward. Learn. Discover. Heal. Create. Located in western New York, Rochester is our namesake and our home. One of the worlds leading research universities, Rochester has a long tradition of breaking boundariesalways pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better. If youre looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals At the University of Rochester, we are committed to fostering, cultivating, and preserving an inclusive and welcoming culture and are united by a strong commitment to be ever betterMeliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.