Administrative Programs Officer I

Job Posting Title Administrative Programs Officer I Agency 650 DEPARTMENT OF VETERANS AFFAIRS Supervisory Organization ODVA - Central Office Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular Compensation Job Description Administrative Programs Officer I This position is for an Administrative Programs Officer I for the Central Office Division. OK Department of Veterans Affairs 2132 NE 36th St Oklahoma City, OK 73111 Annual Salary: $53,000 Basic Purpose This position provides administrative support to program areas involved in purchasing, construction project coordination, inventory management, logistics, and grants administration. The role focuses on assisting staff and leadership by maintaining organized records, preparing documentation, coordinating communication, supporting procurement activities, tracking inventory data, assisting with logistics workflows, and helping compile information needed for grant submissions and reporting. Employees in this role ensure efficient daily operations by performing clerical, technical, and routine administrative tasks in accordance with agency policies and procedures. Typical Functions Duties performed in this role may include: Assists with purchasing activities by preparing and/or approving DPR in SharePoint, collecting quotes, maintaining vendor files, and tracking order statuses. Provides administrative support for construction and facility projects by organizing documentation, updating project files, scheduling meetings, and assisting with communication between internal staff and contractors. Provides logistical support by coordinating deliveries, preparing distribution lists, and maintaining documentation related to material movement. Assists with grants by helping gather required documentation, maintaining grant files, tracking deadlines, and preparing draft reports or summaries. Prepares correspondence, reports, spreadsheets, and presentations. Maintains confidential or complex filing systems, both electronic and physical. Responds to routine inquiries from internal and external customers, providing information based on established policies and procedures. Reviews documents for accuracy, completeness, and compliance; resolves routine discrepancies or forwards issues to appropriate staff. Schedules appointments, organizes meetings, and performs general office duties. Utilizes agency software systems and data management tools to input, track, and retrieve information. Provides administrative assistance to program leadership and staff as directed. Level Descriptor Employees at this level perform administrative support duties of moderate complexity. Work is performed under general supervision with guidance available for more complex tasks. Responsibilities focus on supporting program operationsnot directing or managing themby coordinating routine administrative functions and ensuring accurate recordkeeping. Knowledge, Skills, Abilities, and Competencies Knowledge, skills, and abilities required at this level include: Knowledge of office practices, business English, spelling, punctuation, and basic business math. Knowledge of standard administrative procedures related to purchasing, inventory, logistics, or project documentation. Skill in organizing records, managing files, and maintaining accurate documentation. Ability to follow established policies, procedures, and regulatory guidelines. Ability to use computers, office software, procurement or inventory systems, and data-entry tools. Ability to communicate effectively, both orally and in writing. Ability to handle confidential information appropriately. Ability to work with staff, vendors, contractors, and external partners in a professional and courteous manner. Ability to follow written and verbal instructions, manage multiple tasks, and meet deadlines. Education and Experience Education and Experience requirements at this level consist of a bachelors degree and one year of professional or technical administrative * experience in business or public administration; or an equivalent combination of education and experience, substituting one year of qualifying experience for each year of the required education. *Technical administrative experience would include highly complex clerical work gained under the direct supervision of a professional supervisor or manager. Special Requirements Some positions will require applicants to be willing and able to perform all job-related travel. This position has been designated as exempt from the civil service rules established by the Civil Service and Human Capital Modernization. Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub. If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information: Agency Contact Oklahoma State Government is the largest employer in the state of Oklahoma, employing over 35,000 diverse and talented employees in more than 100 state agencies, boards and commissions. Our workplaces can be found across the state from Boise City to Idabel, Hollis to Miami, and everywhere in between. To learn more about our state agencies, visit here. Industries: Government Administration Worker Size: 10,001+ Employees Headquarters: Oklahoma City, Oklahoma Utilizing the Office of Veterans Placement provides eligible veterans additional services and interview opportunities for State of Oklahoma employment. Visit the webpage for additional details and information on how to apply.