Administrative Assistant II

Administrative Assistant II University Advancement is seeking a proactive and detail-oriented Administrative Assistant II to join the Strategic Initiatives team based in the Downtown Los Angeles Development Office. Reporting to the Associate Vice President for Strategic Initiatives, this role provides critical administrative and logistical support to a team of development professionals driving philanthropic impact across the university. The ideal candidate is a collaborative team player with strong organizational and communication skills, capable of managing multiple priorities with professionalism and discretion. This position plays a key role in maintaining smooth daily operations and supporting the teams strategic and engagement efforts. This is a hybrid position under our current work arrangement plan, with the expectation of an on-site presence in our downtown Los Angeles office (USC Tower). University Advancement is committed to non-discrimination and equal opportunity for all, where all advancement staff and our stakeholders have the opportunity to connect, belong, and grow while supporting the University of Southern Californias mission, values, and goals. Responsibilities Provide direct administrative support to frontline fundraisers, including calendar coordination for donor meetings, internal planning sessions, and external engagement events. Manage administrative duties including travel arrangements, expense reimbursements, purchasing, office maintenance, and vendor coordination. Prepare and organize materials for donor visits, such as briefing memos, bios, proposals, gift documentation, and follow-up correspondence. Assist fundraisers in managing their donor portfolios by entering and tracking contact reports, proposals, and engagement activity in the universitys donor database. Support the planning and execution of fundraising events and experiences, including guest list tracking, invitations, and on-site logistics. Serve as a liaison between fundraisers and campus partners, donors, and other internal departments to facilitate communication and drive results. Provide excellent service to internal and external stakeholders, resolving inquiries and ensuring a positive, solutions-oriented experience. Perform other related duties as assigned or requested. The University reserves the right to add or change duties at any time. Minimum Qualifications Bachelors degree Combined experience/education as substitute for minimum education 3 years executive assistant or administrative assistant experience supporting multiple people Keen organizational skills and strong attention to detail Proven ability to review documents for accuracy and completeness Effective at managing multiple and overlapping tasks while meeting established deadlines Strong communication and interpersonal skills, with the ability to interact regularly with interdepartmental staff, faculty, and external collaborators Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint), Adobe, and internet research tools Preferred Qualifications 3 - 5 years executive assistant or administrative assistant experience supporting multiple people In addition, the successful candidate must also demonstrate, through ideas, words and actions, a strong commitment to USCs Unifying Values of integrity, excellence, community, well-being, open communication, and accountability. Required Documents Resume and cover letter required (may be uploaded as one file). Please do not submit your application without these documents. Compensation and Benefits The budgeted hourly range for this position is $25.73 - $30.77. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidates work experience, education/training, key skills, internal peer alignment, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations. To support faculty and staff well-being, USC provides benefits-eligible employees with a broad range of benefits and perks to help protect their and their dependents health, wealth, and future. These benefits are available as part of the overall compensation and total rewards package. You can learn more about USCs comprehensive benefits here. Minimum Education: Bachelor's degree Additional Education Requirements: Combined experience/education as substitute for minimum education Minimum Experience: 3 years Minimum Skills: Secretarial or specialized clerical and administrative experience. Preferred Education: Bachelor's degree Preferred Experience: 4 years USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at uschr@usc.edu. Inquiries will be treated as confidential to the extent permitted by law. Notice of Non-discrimination Employment Equity Read USCs Clery Act Annual Security Report USC is a smoke-free environment Digital Accessibility If you are a current USC employee, please apply to this USC job posting in Workday by copying and pasting this link into your browser: https://wd5.myworkday.com/usc/d/inst/1$9925/9925$128544.htmld USC is a leading private research university located in the heart of downtown Los Angeles a global center for arts, technology and international business. As the largest private employer in the city responsible for more than $5 billion annually in economic activity in the region we offer the opportunity to work in a dynamic and diverse environment, in careers that span a broad spectrum of talents and skills. As a USC employee, you will enjoy excellent benefits and perks, and you will be a member of the Trojan Family - the faculty, staff, students and alumni who make USC a great place to work. Application help If you need assistance during the application process, see our application help. (If you already work for USC, see Your USC career.) At any point you may also contact our HR Service Center for help at (213) 821-8100 or uschr@usc.edu.