Bookkeeper II- Administration (Parks)

Organization Parks Administration Pay $18.97 Pay Frequency Hourly Full Time / Part Time Full time Job Summary Under general supervision, maintains bookkeeping records and performs difficult and responsible bookkeeping duties for the Division by performing the following duties. Job Description ESSENTIAL JOB FUNCTIONS Prepare purchase orders and quote sheets; enter control numbers and amounts into control ledgers; and post on computer for individual parks. Reconcile receiving tickets, invoice and purchase orders. Close out purchase orders. Maintain balances on control ledgers. Responsible for appropriation charges and maintaining bookkeeping records for all individual parks. Reconcile weekly all individual parks appropriation of their budgets and generate a report to be distributed. Prepare an open purchase order report to identify the status of all open purchase orders for the Park Division. Balance ARMS on a monthly basis. Correct printouts; adjust accounts; and set up new accounts. Maintain vendor files and other related files. Contact vendors for invoices, delivery tickets and prices as needed. Research for field employees and vendors on status of purchase orders and payment status on billings. Assist with payroll duties. Assist in the maintenance of files. May assist with balancing of income for deposit. Answer telephone and assists with shelter reservations. Perform other duties as assigned. Additional Job Description REQUIRED SKILLS, KNOWLEDGE AND ABILITIES Skill in typing 40 to 45 WPM; in 10 key by touch; in personal computer; in other related Office machines; and in filing. Knowledge of the principles and practices of bookkeeping; of personal computers and software such as Excel, Word and Internet; of established departmental procedures, policies and regulations; of laws, ordinances and regulations governing County financial matters; and of arithmetic. Ability to organize and present bookkeeping information in prescribed form; to make mathematical calculations with speed and accuracy; to perceive clerical errors; to meet deadlines; to exercise initiative and independent judgment; to understand and follow oral and written instructions; and to deal tactfully with others. SUPERVISORY RESPONSIBILITIES This job has no supervisory responsibilities. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE Education equivalent to graduation from a standard four year high school, including or supplemented by a course in bookkeeping, and over three years full time paid employment in general bookkeeping or clerical work. LANGUAGE SKILLS Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. REASONING ABILITY Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. CERTIFICATES, LICENSES, REGISTRATIONS None required. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. EEO STATEMENT Tulsa County does not discriminate against any individual because of race, color, sex, age, religion, national origin, ancestry, marital status, disability, or political affiliation (except when such person advocates or belongs to an organization which advocates the overthrow of our constituted government by force or violence) with regard to all terms, conditions, eligibilities, and privileges of employment for all positions in the County. NOTE: Job descriptions are subject to change based on changing business needs and conditions. Location HQ Working for Tulsa County means your expertise will be valued at a place that aims to help you succeed while empowering you to expand your skills. It also means youll get great, comprehensive benefits including: Competitively priced health care package Paid time off including vacation pay, holidays and personal time Retirement benefits, including a pension Education assistance Much more Click to learn about more of our benefits. Equal Opportunity Policy: Tulsa County is dedicated to providing an equal employment opportunity to all qualified individuals. It is the policy of Tulsa County to recruit, to employ, to compensate, and to promote the most qualified persons for all classified positions within the divisions under the Board of County Commissioners and other participating County offices, solely on the basis of job-related qualifications and competency. Therefore, it is the policy of the participating County offices, including all Board of County Commissioners divisions, that there shall be no discrimination against any employee or applicant with regard to their race, color, religion, sex (including, pregnancy, gender identity, or sexual orientation), parental status, national origin, family medical history or genetic information, political affiliation, military service, marital status, mental or physical disability, medical condition, age, or other non-merit based factors or other characteristics protected by federal, state, or local laws with regard to all terms, conditions, eligibilities, and privileges of employment for all positions in the County. The complete text of the Countys Equal Employment Opportunity statement is available from the Human Resources Division. 918-596-5095