Administrative Associate IV

Job TitleAdministrative Associate IV Agency Prairie View A&M University Department Ocr-University College Proposed Minimum Salary$13.66 hourly Job LocationPrairie View, Texas Job TypeStaff Job Description This position will handle the daily operations of the Housing and Residence Life office as well as daily administrative support for the AVP, Director and Coordinator. This position may pay more than the salary listed above depending on the qualifications and experience of the selected candidate. Responsibilities: Oversees the daily operations of the Administrative Housing Office. Daily operations including, but not limited to, scheduling appointment, coordinating meetings, coordinating travel arrangements and prepares itineraries, and other special events, corresponding with outside entities as being the primary facilitator of communicative with the Administrative Office Staff (AVP, Director, Coordinator). Prepare agendas and compile data for meetings, Assist with appropriate public space reservations, type and proofread letters, memos, work request, duty and training schedules, staff rosters, and all other reports, forms and documents necessary in the Administrative Office. Provide daily administrative support to and assist with projects and departmental committee work. Serve on department, division and University committees. Participate in workshops and trainings as needed. May participate in the hiring, training, and supervision of student workers and support staff. Maintains a variety of fiscal, administrative, and academic records. Verifies, processes, and reviews forms, reports, tables, and other documents. Performs special analyses and project summaries. Work in conjunction with other Housing and Residence Life and University staff offices to handle customer complaints and emergencies. Greet visitors, answer telephones, screen calls and take messages. Distribute fliers and information to residence halls. Responsible for distribution of department inter-campus mail. Distribute office mail and process as appropriate. Provide excellent customer service to various University community members. Answer customer questions appropriate. Services as a resource to students and families, during summer school, new student conferences, and continuing education conference guests regarding locations of building and programs. Performs other duties as assigned. Required Education and Experience: High school diploma. Four years of related experience. Required Knowledge, Skills and Abilities: Knowledge of word processing, spreadsheet, and database applications. Ability to multitask and work cooperatively with others. Strong verbal and written communication skills. Strong interpersonal and organizational skills. Ability to work with sensitive information and maintain confidentiality. Job Posting Close Date: 6/18/2025 Required Attachments: Please attach all required documents listed belowin the attachment box labeled as either Resume/CV or Resume/Cover Letter on the application. Multiple attachments may be included in the Resume/CV or Resume/Cover Letter attachment box. Any additional attachments provided outside of the required documents listed below are considered optional. Resume or Curriculum Vitae Cover Letter Application Submission Guidelines: All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via thePVAMUCareer site. The required documents listed in the above "Required Attachments" section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or jobs@pvamu.edu should you need assistance with the online application process. Background Check Requirements: All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer. For more than 140 years, Prairie View A&M University (PVAMU) has been igniting passion in its students. With an established reputation for producing engineers, nurses, and educators, PVAMU offers baccalaureate degrees, masters degrees, and doctoral degree programs through nine colleges and schools. The University has an enrollment of more than 8,500 students. Designated an institution of the first class in the Texas Constitution, PVAMU is the second-oldest public institution of higher education in the state and a member of The Texas A&M University System. The University is dedicated to fulfilling its land-grant mission of achieving excellence in teaching, research, and service. PVAMU is conveniently located near the rapidly growing residential and commercial area known as the Northwest Houston Corridor. The developing Northwest Houston Corridor offers newly developed suburban communities, a variety of shopping and dining near the Houston Premium Outlets and is a short, 35-minute commute into downtown Houston. For more information, visit www.pvamu.edu. Your career opportunities with a University of the First Class begins here! Prairie View A&M University is an Equal Opportunity/ Veterans/ Disability Employer. If you need assistance in applying for this job, please contact (936) 261-1730. https://youtu.be/xcPdDOR3KTE https://youtu.be/NjUKQY1hVI8 The following links will open in a new tab. About PVAMU Human Resources Employee Benefits Office of Equal Opportunity PVAMU Newsroom PVAMU YouTube