Planning Specialist

It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business. Under general direction, provides complex and confidential administrative support to the Planning Department. This position prepares department publications for public review and maintains the department website, coordinates the department budgets and purchases, and functions as a board and commissions staff liaison. Work is performed with broad latitude for the exercising of initiative and independent judgment. Applicants are required to attach a resume and cover letter. ESSENTIAL FUNCTIONS: Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following: Oversees and monitors fiscal data and information for public infrastructure improvements and project coordination for the Planning Department. Conducts research and creates planning activity or development engineering reports. Organize and maintain active records from the point of taking in applications and making the initial files, through Commission and Council action, to complete file closure, which includes acquiring required signatures on all plats and site plan, coordinating recordation of these for County, City and applicants through the Williamson County Plat Records process. Maintain log of coming & going of plats. Maintains, updates, reviews and researches files records and databases. Maintains records, ensuring that all records are retained, stored, and destroyed in accordance with the Texas State Library Schedules and the Department/Division Records Retention Plan. Performs other duties as assigned. Planning Department Support Serves as staff liaison for various boards, commissions. Receive, review for completeness, log in and forward to the Development Director the Pre-Application Conference Request Form. Receive and review for completeness Master Applications used in the development process; Calculate and assess application process fees, based on a predetermined fee schedule. Prepare the master case file for each application, assign case number, log in and scan for GIS mapping purposes. Distribute copies of the master application case file to appropriate planners, other internal departments along with County Road and Bridge and Texas Department of Transportation for review. Prepare, copy, and distribute all Planning & Zoning Commission, Zoning Board of Adjustment, Housing Board and Historic and Architectural Review Commission notifications, agendas and review packets for commissioners. Create and distribute signs to be placed on the property in review. Post all information with the City Secretary, the local authorized newspaper and the city website, as required by State statutes. Record and prepare written minutes for the P&Z, ZBA, Housing and HARC. Also, maintain attendance records for quarterly reports and provide staff support for all commissioners. Ensure scheduled posting of City Council agenda items from Planning. Manage legal notification process, including newspaper notices, notification signs and notification letters to surrounding property owners. Implements and monitors the planning department's Customer Service Survey program. Prepares meeting materials; coordinates, prepares and posts agendas according to the Open Meetings Act; prepares minutes for approval; serves as Secretary of Record maintaining official, accurate records and minutes of meetings and actins; coordinates board actions for City Council meetings; prepares packet for actions moving to City Council; coordinates communicating between Staff and Board members; composes, drafts and edits correspondence. Oversees the recordation of all subdivision plats and is the planning department liaison for posting of fiscal surety for subdivisions. MINIMUM QUALIFICATIONS: Education, training and Experience Guidelines Associate's degree from an accredited college or university with major coursework in Business Administration, Political Science, Public Administration or related field. Five (5) years of progressively responsible experience in an administrative support capacity. OR Any combination of experience, education and/or training that provides the required knowledge, skills and abilities. One (1) additional year of full-time experience may be substituted for 30 semester hours (1 year) of the required education with a maximum substitution of two (2) years. Knowledge of: Business administration and advanced administrative support practices and procedures. Public relations and customer service practices and procedures. Research, analysis, interpretation, and report development of complex administrative issues including legal, financial and survey data. City management policies and procedures. Applicable rules, regulations and policies. Related legislative and legal practices and procedures. Skill in: Communicating effectively, both orally and in writing. Handling high-level administrative issues. Analyzing and solving work-related problems. Composing, reviewing, and editing technical documents, materials, and reports. Establishing and maintaining effective working relationships. Supervising and delegating working. Using office equipment, including computer and various software programs. Preparing, editing, and developing responses to politically sensitive or confidential correspondence. Prioritizing, tracking, and managing multiple projects, assignments and duties Resolving customer complaints and concerns. Interpreting and explaining policies and procedures. Developing and recommending new methods or courses of action to solve problems. LICENSES AND CERTIFICATION REQUIREMENTS Valid Class "C" Texas drivers license required. Out-of-state license holders must have a valid license and provide a three-year driving history. Notary Public or must become a Notary Public within six (6) months of date of hire. PHYSICAL DEMANDS AND WORKING ENVIRONMENT Standing, sitting, walking, lifting, carrying, pushing, pulling, reaching, handling, fine dexterity, crouching, bending, vision, hearing, talking, use of foot controls. Hiring Range: $21.26 - $26.63, hourly. #LoveWhereYouWork! Check out the benefits of working with us here. Regular-Full time If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us! The City of Georgetown, Texas is a municipality of 106,000 (census estimate for 2024) located 30 miles north of Austin along I-35. The City can be best characterized by its educated, engaged citizens, its award-winning parks and trails, and its ability to maintain a cohesive, smaller-town feel despite its amazing growth. Our organization's culture is driven by its 5 core values of: Trust, Communication, Teamwork, Professionalism, and Work-Life Balance. The City of Georgetown is an equal opportunity employer. Offers of employment with the City of Georgetown is contingent upon: Proof of education, certification(s) and experience as listed on the employment application based on the job posting requirements. Satisfactory results from a pre-employment drug screening, criminal history background and driving record check. Legal authorization to work in the United States without sponsorship. * *The City of Georgetown confirms verification of employment using E-Verify. E-Verify checks the information against records held by the Social Security Administration (SSA) and the Department of Homeland Security (DHS) to confirm whether the employee is legally eligible to work in the U.S. For more information about the City of Georgetown, visit our website at https://www.georgetowntexas.gov