Business Coordinator I

Job TitleBusiness Coordinator I Agency Texas A&M University Department Finance - University Libraries Proposed Minimum Salary$3,750.00 monthly Job LocationCollege Station, Texas Job TypeStaff Job Description A Glimpse of the Job The Business Coordinator I provides support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents and assisting in developing, monitoring, and reporting accounts and budget data as directed by supervisor. Essential Duties/Tasks: Reconciliation Reconciles over 60 complex university financial statements. Reviews student wages reports. Investigates and resolves routine and non-routine errors on financial transactions. Reviews FAMIS encumbrances and communicates with the A/P processor to resolve outstanding encumbrances. Accounts Receivable Responsible for A/R billing including monitoring master billing, resolving past due invoices, coordinating with Financial Management Office and Libraries. Processing payment/cancellation. Responsible for system schools and JLF billing (from invoicing to payment). Payment Card Management Serves as backup to Sterling C. Evans Library, Cushing Memorial Library & Archives, and West Campus Library payment card purchases reallocation and coding, ensuring the security of credit card numbers and maintaining documentation. Contract Administration and Speaker Fees Records and tracks all library related contracts and speaker agreements. Submits all contracts and appropriate documentation in AggieBuy and follows up to ensure timely approval and processing of contracts. Works closely with the A/P processor in business services to make sure completed contracts are processed for payment. Deposits Processes all deposits for Marketplace. Meets regularly with AskUs and MSL to prepare Marketplace deposits for student payments. Oversees audit of Marketplace deposits to FOLIO records. Communicates payment handling procedures and changes in policy to library units to insure compliance. Records Management Ensures all electronic records, (Business Services E-File room) are maintained for the required retention period. Scholarships Payment of scholarships (McLemore and student scholarships awarded by the libraries) through SPARTA and AggieBuy. Maintain scholarship report. Unit Assistance Provides backup support to purchasing and accounts payable functions. Assists in year-end close out. Assists other business services staff as needed. Participates in special projects. Participates in the cross-training of classified staff and training of student employees. What you need to know Salary: $45,000 annually Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section. Required Education and Experience Bachelors degree or equivalent combination of education and experience. Two years of related experience in general office, accounting, or personnel operations. Preferred Qualifications Three years of basic accounting experience. Previous experience with FAMIS, AggieBuy, or Emburse. Knowledge, Skills, and Abilities Ability to multitask and work cooperatively with others. Other Requirements and Factors This position is security sensitive. This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures. All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements. Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer. Howdy and thank you for your interest in a career with Texas A&M University. As the flagship campus of The Texas A&M University System, we are located in College Station, Texas with a student population of more than 74,000 and nearly 14,000 faculty and staff. The Spirit of Aggieland is unmistakable. We are a unique American institution, fostering a culture of friendliness, compassion and respect for one another. Our unique history and rich traditions make Texas A&M special. From our benefits package and professional development opportunities to our retirement programs, Texas A&M is a great place to work. Your path to a great career starts here! Equal Opportunity/Veterans/Disability Employer. If you need assistance in applying for this job, please contact (979) 845-5154. Useful Links: Benefit Programs Retirement Employee Discount Program Flexible Spending Accounts University Holidays Legal Statements New Employee Orientation Prospective Employees Safety and Security Notices Training and Development USERRA Nondiscrimination Notice