Executive Assistant - Office of Human Resources

About Our Job Who We Are The Office of Human Resources (OHR) provides essential services and support to the 12,000 employees and more than 40 agencies that make up the City and County of Denver. OHR touches every City department and supports every employee, from the moment they file a job application, to the day they retire, and everything in between. We value diversity of ethnicity, race, socioeconomic status, sexual identity, gender, religion, language, ability, and experience and exemplify this through the makeup of our team at all levels. You'll be right at home here if you cultivate strong relationships and push yourself, your work, and the people around you to the next level. What We Offer The City and County of Denver offers a competitive salary commensurate with education and experience. The salary range for this position is $30.00 - $35.00/hour, based on experience and education. We also offer generous benefits for full-time employees which includes but is not limited to: A guaranteed life-long monthly pension, once vested after 5 years of service 457B Retirement plan 140 hours of PTO earned within first year + 12 paid holidays, 1 personal holiday, 1 Wellness Day and 1 volunteer day per year Competitive medical, dental and vision plans effective within 1 month of start date Location The Office of Human Resources within the City and County of Denver utilizes a hybrid model workplace that balances the responsibilities of public service with the benefits of a flexible work environment. Employees work where needed, at a city site and/or in the field three days a week and telecommute remotely at a designated workplace within the State of Colorado the remaining days. The mandatory in office day is Monday, and core business hours are between 9:00 am and 4:00 pm. What Youll Do The City and County of Denver's Office of Human Resources (OHR) is seeking a highly organized, polished, and proactive Executive Assistant to provide primary support to the Executive Director and occasional support to the OHR Senior Leadership Team. This role requires exceptional communication skills, strong judgment, and the ability to anticipate needs within a fastmoving, highvisibility executive environment. This position is ideal for an experienced EA who thrives in a dynamic, relationshipdriven environment and enjoys being a key partner to senior leadership. Additionally, you will collaborate with OHR staff and leadership across our city-wide team on various duties to support our mission of creating OneHR. Responsibilities Executive Support Manage, update, and coordinate a highvolume calendar with frequent changes, shifting priorities, and tight turnaround times. Prepare for meetings, manage agendas, gather discussion items, and ensure leadership teams have what they need. Provide occasional personalrelated logistical support (e.g., travel coordination). Serve as the primary administrative support for the Career Service Board, including agendas, meeting materials, minutes, and coordination with the legal agencies Serve as an extension of the Executive Directorrepresenting OHR professionally with internal leaders, external partners, and the Mayors Office. Office Management & Operations Oversee office needs, including ordering snacks, water, and supplies for staff Manage vendors, purchasing, invoices, office operations, and other administrative functions that keep the Executive Director and the department running smoothly Manage the Anniversary Pin Program, including ordering, tracking, and distributing materials. Assist with general office upkeep across OHRs consolidated workspace. Relationship & Workflow Management Communicate professionally with OHR directors and city leaders; know when and how to push back on scheduling conflicts or unrealistic requests. Greet candidates and visitors, escort them to meetings, and occasionally deliver items to the Mayors Office or other city departments. Support planning for leadership retreats and department events, using available tools (e.g., Copilot, ChatGPT) to research options and generate ideas. Perform other duties as assigned or requested What Youll Bring Strong written and verbal communication skills; ability to represent OHR professionally. Ability to regularly handle sensitive personnel, legal, and executive information Excellent organizational skills and detail orientationable to track multiple tasks and prevent items from falling through the cracks. Forwardthinking mindset; anticipates needs without being asked. Comfort using modern productivity tools to streamline work (AI tools, scheduling tools, digital research). High level of polish and professional presence (business casual; no athletic wear unless switching shoes during errands). Prior experience as an Executive Assistant strongly preferred, ideally 5+ years. Experience supporting VPlevel or higher executives in a large or complex organization. Minimum Qualifications Education requirement: Graduation from high school or the possession of a GED, HiSET or TASC Certificate. Experience Requirement: Three (3) years of administrative/secretarial experience which must include one (1) year of experience at the type and level providing support to a manager responsible for large, complex divisions or the highest-level manager of a small organization. Education/Experience Equivalency: Additional appropriate education may be substituted for the minimum experience requirement. Application Deadline This posting is expected to stay open until July 19th. Please submit your application as soon as possible and no later than July 19th at 11:59 p.m. MST. About Everything Else Job Profile CA2179 Executive Assistant III To view the full job profile including position specifications, physical demands, and probationary period, click here. Position Type Unlimited Position Salary Range $26.84 - $40.27 Target Pay $30.00 - $35.00/hour, based on experience and education Agency Office of Human Resources Redeployment during Citywide Emergencies City and County of Denver employees may be re-deployed to work in other capacities in their own agencies or in other city agencies to support core functions of the city during a citywide emergency declared by the Mayor. The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law. It is your right to access oral or written language assistance, sign language interpretation, real-time captioning via CART, or disability-related accommodations. To request any of these services at no cost to you, please contact Jobs@Denvergov.org with three business days notice. Applicants for employment with the City and County of Denver must have valid work authorization that does not require sponsorship of a visa for employment authorization in the U.S. For information about right to work, click here for English or here for Spanish. With competitive pay, great benefits, and endless opportunities, working for the City and County of Denver means seeing yourself working with purpose for you, and those who benefit from your passion, skills and expertise. See yourself experiencing growth and balance. See yourself being respected and valued. See yourself belonging here. Join our diverse, inclusive and talented workforce of more than 11,000 team members who are at the heart of what makes Denver, Denver. Your journey starts right here. #SeeYourselfHere Never miss Denver Jobssign up for job alerts now!