Administrative Coordinator I

Job TitleAdministrative Coordinator I Agency Texas A&M University Department OPAS Proposed Minimum Salary$3,750.00 monthly Job LocationCollege Station, Texas Job TypeStaff Job Description A Glimpse of the Job The Administrative Coordinator I works under general supervision, and is responsible for overall office management, which includes scheduling appropriate meetings and ensuring dates are calendared, submitting credit card reports, and supervision of student workers. Serves as a liaison to board of directors, and resource and central communications contact for information relative to OPAS programs, etc. Essential Duties/Tasks: Office Management Coordinates the maintenance of files, documents, and records. Coordinates inventory and maintenance of office supplies and equipment. Coordinates logistical arrangements for staff events and meetings. Serves as Credit Card Report delegate. Tracks credit card expenses and submits credit card reports for the office. Coordinates travel arrangements and assists in reporting travel for the office. Coordinates and maintains calendars. Maintains RSVP list for special events. Provides accurate information for patrons and donors. Acts as primary contact for Executive Director. Monitors office procedures. Provides technical information regarding administrative services. Represents OPAS Staff in meetings as needed. Applies and interprets, and/or assists in implementing management policies or operating practices. Coordinates logistical arrangements for staff events and meetings. Makes recommendations for process improvements, administrative changes, or new initiatives. Keep OPAS staff updated on office management projects and tasks, and follow-up as needed Secretary, OPAS Board of Directors Serves as a liaison to board of directors and division administration, and resource and central communications contact for information relative to OPAS programs, etc. Is responsible for dissemination of reports, record management, research, and reporting. Sends correspondence to the board. Creates board notebooks. Prepares appropriate reports for meetings and disseminates information. Supervisor, Student Workers Hires, schedules, trains and supervises student workers. Oversees student worker tasks and ongoing projects closely with follow-up as needed. Updates the student worker handbook as needed and disseminates the updates to the student workers. What you need to know Salary: $45,000 annually Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section. Required Education and Experience: Bachelors degree or equivalent education and experience. Two years of experience in office administration. Preferred Qualifications Experience with Aggie Buy and Emburse systems. Knowledge, Skills, and Abilities Knowledge of word processing, spreadsheet, and database applications. Verbal and written communication skills. Ability to multitask and work cooperatively with others. Planning and organization skills. Attention to detail. Interpersonal skills. Other Requirements and Factors This position is security sensitive This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer. Howdy and thank you for your interest in a career with Texas A&M University. As the flagship campus of The Texas A&M University System, we are located in College Station, Texas with a student population of more than 74,000 and nearly 14,000 faculty and staff. The Spirit of Aggieland is unmistakable. We are a unique American institution, fostering a culture of friendliness, compassion and respect for one another. Our unique history and rich traditions make Texas A&M special. From our benefits package and professional development opportunities to our retirement programs, Texas A&M is a great place to work. Your path to a great career starts here! Equal Opportunity/Veterans/Disability Employer. If you need assistance in applying for this job, please contact (979) 845-5154. Useful Links: Benefit Programs Retirement Employee Discount Program Flexible Spending Accounts University Holidays Legal Statements New Employee Onboarding Prospective Employees Safety and Security Notices Training and Development USERRA Nondiscrimination Notice