Administrative Coordinator I

Job TitleAdministrative Coordinator I Agency Texas A&M University Department Memorial Student Center Student Programs Proposed Minimum Salary$3,750.00 monthly Job LocationCollege Station, Texas Job TypeStaff Job Description Who We Are The Memorial Student Center engages students in experiences preparing them to be global leaders through providing campus programs and service opportunities. You may know of the Memorial Student Center as a building, but the MSC is also a department providing students with academic, cultural awareness and arts programs making the student experience at Texas A&M even better. Our vision is to partner with students to develop engaged and empowered global citizens. For more information please visit us at https://msc.tamu.edu/. What We Want The Administrative Coordinator I works under general supervision and provides administrative support for Memorial Student Center Programs to include the exercise of discretion and independent judgement with respect to matters of significance. Assists with the daily operations of the MSC Programs front office including the universitys centralized Lost & Found and the departmental Pocket Pantry program. What You Need To Know Salary: $45,000/annually. Cover Letter/Resume: A cover letter and resume are strongly recommended and will help in our review. You may upload them on the application under the CV/Resume section. Additional Details: Work hours for this position are Mon. Fri. 7:30 a.m. 4:30 p.m. May occasionally be required to work outside of standard hours. Responsibilities Administrative Operations Management and Program Support Provides operational support to the Senior Administrative Coordinator I with the centralized Lost & Found. Oversees the departmental Pocket Pantry program by maintaining daily stock levels, making purchases within provided budget, and tracking usage. Oversees planning and execution of administrative operations. Maintains daily office calendar and appointment monitoring. Reviews and monitors project and program timelines and proactively identifies issues. Coordinates office records retention and maintains reference materials. Coordinates inventory and maintenance of office supplies and equipment. Researches and responds to inquiries about office procedures and processes. Coordinates logistical arrangements for travel, meetings, and events. Develops and maintains administrative office procedures. Reviews and signs documents for supervisors. Serves as primary or backup administrative support to assigned functional areas. May serve on department, division, or university committees and task forces. Support and Coordination Provides administrative support for executive staff and various team members. Coordinates meetings, conferences, and special events. Ensures compliance with office policies and procedures. Assists with content and maintenance of office website. Compiles and distributes candidate itineraries and schedules for interviews. Coordinates logistical arrangements for staff events and meetings. Compliance and Policy Oversight Monitors compliance with office policies and procedures. Analyzes requirements for projects or initiatives. Provides technical information regarding administrative procedures. Assists in establishing procedures to ensure compliance with regulations. Staff Training and Supervision Supervises and trains student workers and support staff. Assists in the development of processes for student onboarding. Customer Service Responds to inquiries and provides assistance to visitors by phone, email, or in person, resolving routine issues promptly and professionally. Maintains a helpful, empathetic, and courteous attitude in student and visitor interactions to foster positive relationships. Qualifications Required Education & Experience: Bachelor's degree or equivalent combination of education and experience. Two years of experience in office administration. Preferred Qualifications: Two years of experience in customer service. Knowledge, Skills, and Abilities: Ability to multitask and work cooperatively with others. Knowledge of word processing, spreadsheet, database, and presentation applications. Interpersonal and communication skills. Planning and organization skills. Why Texas A&M University? We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums 12-15 days of annual paid holidays Up to eight hours of paid sick leaveand at leasteight hours of paid vacationeach month Automatic enrollment in theTeacher Retirement System of Texas Health and Wellness: Free exercise programs and release time Professional Development: All employees have access to freeLinkedIn Learningtraining, webinars, and limited financial support to attend conferences, workshops, and more Educational release time and tuition assistancefor completing a degree while a Texas A&M employee Living Well, a program at Texas A&M that has been built by employees, for employees Our Commitment Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer. Howdy and thank you for your interest in a career with Texas A&M University. As the flagship campus of The Texas A&M University System, we are located in College Station, Texas with a student population of more than 74,000 and nearly 14,000 faculty and staff. The Spirit of Aggieland is unmistakable. We are a unique American institution, fostering a culture of friendliness, compassion and respect for one another. Our unique history and rich traditions make Texas A&M special. From our benefits package and professional development opportunities to our retirement programs, Texas A&M is a great place to work. Your path to a great career starts here! Equal Opportunity/Veterans/Disability Employer. If you need assistance in applying for this job, please contact (979) 845-5154. Useful Links: Benefit Programs Retirement Employee Discount Program Flexible Spending Accounts University Holidays Legal Statements New Employee Onboarding Prospective Employees Safety and Security Notices Training and Development USERRA Nondiscrimination Notice