Senior Administrative Assistant

Band Level 1 Job Description Summary #LI-Onsite This position will be located at the East Hanover, NJ site and will not have the ability to be located remotely. This position will require minimal travel as defined by the business (domestic and/ or international). Novartis is unable to offer relocation support for this role: please only apply if this location is accessible for you. Company will not sponsor visas for this position. The Senior Administrative Assistant provides support to the Customer Engagement team in a professional and efficient manner. The role requires the ability to handle several assignments at once, proactively seek solutions within the organization, anticipate the manager's needs, demonstrate strong attention to detail, and work collaboratively as part of a team. Job Description Key Responsibilities: Responsible for managing complex calendaring, arranging travel, processing expense reports, coordinating video conferences and internal/external meetings, documenting staff meeting minutes with actionable items, and demonstrating the capacity to quickly acquire new technologies. Maintain strict confidentiality and handle sensitive materials securely across all management levels in a consistently professional manner. Superior interpersonal and written/oral communication skills are essential for effective interaction with both internal stakeholders and external partners; ability to lead through influence and continuously refine administrative processes is required. May draft correspondence and communicate information on behalf of the manager as needed. Develop and prepare routine presentations, memorandums, and reports for review and approval; proficiency in working with financial or budget headcount reporting systems to produce tracking reports is necessary. Oversee purchasing approvals and authorizations on behalf of the supervisor, exercising designated spending authority in accordance with established guidelines. Essential Requirements: High School Diploma required. 5+ years administrative experience. Excellent planning and organizational skills with attention to detail. Demonstrated accuracy and speed in the use of standard office tools including Word, Excel, and PowerPoint. Ability to be resourceful, obtain information from the Intranet, learn new software programs quickly. Excellent interpersonal skills (team player). Excellent (oral and written) communication skills. Desirable Requirements: Associates Degree or Bachelors Degree. A strong understanding of Novartis Pharmaceuticals Organizational policies and procedures is a plus. Novartis Compensation Summary: The salary for this position is expected to range between $63,600.00 and $118,200 per year. The final salary offered is determined based on factors like, but not limited to, relevant skills and experience, and upon joining Novartis will be reviewed periodically. Novartis may change the published salary range based on company and market factors. Your compensation will include a performance-based cash incentive and, depending on the level of the role, eligibility to be considered for annual equity awards. US-based eligible employees will receive a comprehensive benefits package that includes health, life and disability benefits, a 401(k) with company contribution and match, and a variety of other benefits. In addition, employees are eligible for a generous time off package including vacation, personal days, holidays and other leaves. To learn more about the culture, rewards and benefits we offer our people click here. EEO Statement: The Novartis Group of Companies are Equal Opportunity Employers. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, marital or veteran status, disability, or any other legally protected status. We strive to create an inclusive workplace that cultivates bold innovation through collaboration and empowers our people to unleash their full potential. Accessibility and reasonable accommodations The Novartis Group of Companies are committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please send an e-mail to tas.nacomms@novartis.com call +1 (877)395-2339 and let us know the nature of your request and your contact information. Please include the job requisition number in your message. https://www.novartis.com/careers/careers-research/notice-all-applicants-us-job-openings Salary Range $63,630.00 - $118,170.00 Skills Desired Improving the lives of people living with disease takes more than innovative science. It takes a focus on the needs of people and a community committed to meeting them. It takes a team of people like you. Working together. Learning together. Thriving together. Discover how you can join us in changing peoples lives. 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