Office Coordinator

Posting Date 11/17/25 Application Deadline 11/20/25 Pay Range Anticipated Hiring Range: $21.25-$27.13 hourly Full Range: $21.25 - $33.00 hourly Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification. This position is eligible for overtime compensation for all hours worked over 40 in the designated workweek. Job Type Contractor with Benefits Department Human Services About the Position The Office Coordinator, with a focus on facilities management, is essential in supporting the operations of the Human Services Department through the provision of administrative assistance. Responsibilities include the administration of vehicles and equipment including repair and preventative maintenance tracking, maintaining up-to-date operational policies and procedures and coordinating with vendors for the timely scheduling of deliveries and resolution of any facility-related concerns. The Office Coordinator will interact with internal staff and other County Department staff as well as external staff. This role demands a proactive approach to support the department's objective of providing exceptional service and maintenance support. About the Administrative Services Division The Administrative Services Division delivers strategic, efficient, and professional support to all Divisions within the Human Services Department, enabling the delivery of high-quality, responsive services. As a trusted business partner, the Administrative Services Division ensures alignment of administrative functions with the Departments mission, upholds regulatory compliance, and optimizes the use of public resources. We are committed to operational excellence, fiscal stewardship, transparency, and continuous improvementproactively addressing challenges and driving effective results. About the Department The Maricopa County Human Services Department (HSD) builds resiliency in the community and promotes the well-being of County residents experiencing adversity through a variety of programs and services to help people and families thrive. These opportunities include early childhood education, housing, homeownership, independent living services for seniors and adults with disabilities, career development for job seekers with barriers to employment, crisis rental and utility assistance, and support for people experiencing homelessness. HSD is committed to delivering innovative and comprehensive services in a collaborative approach that preserves dignity, promotes respect, and facilitates social and economic mobility. In 2025, the Human Services Department was the proud recipient of 23 Achievement Awards from the National Association of Counties (NACo), highlighting the Departments commitment to providing support for low-income and at-risk communities. Maricopa County Human Services was honored for a wide variety of programs showcasing their valuable work including Regional Solutions to Homelessness in Rural and Underserved Communities, Pathway to Rapid Reemployment, Tonopah Fire Station Improvements, Refugee Relocation Assistance Program, Early Education Divisions EVIT Expanded Partnership, and several other initiatives. Join our team and unlock your potential! Proud to Offer Work with a greater purpose Tuition reimbursement Exceptional work-life balance Opportunities for growth and development within Maricopa County Low-cost, high-value healthcare for you and your qualifying dependents Child care benefits, including access to our on-site center Maricopa County Kids Club, dedicated to serving Maricopa County families exclusively Paid vacation, sick time, and parental leave Extensive wellness program, including healthcare premium discounts Maricopa County participates in the Arizona State Retirement System. This defined retirement benefit requires a 12% monthly contribution rate and includes a 100% employer match on Day 1 Learn more at Work With Us | Maricopa County, AZ We Require Three years of progressive clerical/administrative experience High School Diploma/GED Post-secondary education may substitute for the experience requirement on a year-for-year basis We Also Value Advanced clerical/administrative experience Proficient in Microsoft Office Suite, including Word, Excel, and publishing protocols PDF document development Job Contributions Develop purchase orders and acquisition requests for goods and services necessary for the Human Services Department, ensuring timely and cost-effective procurement Oversee the distribution and allocation of office supplies and equipment essential for the operation and upkeep of the organization's facilities group Maintain detailed records and logs of daily operations, including incident reports, accident summaries, maintenance requests and statuses, and other notable events related to facility management Develop, create, and maintain documents and information on shared computer drives, including organizing, updating, and keeping all logs current for compliance Manage and prioritize facility service requests under the oversight of Facilities Supervisor, directing necessary repairs or remediation to the appropriate lessor or the Countys Facility Management Department as required. Ensure coordination and compliance with supervisory guidance to uphold organizational standards and objectives Assist in developing, updating, and maintaining critical operational documents such as Emergency Procedures, Continuity of Operation Plans (COOP), Scope of Work and Fire Drill/Evacuation Protocols and maps to ensure employee safety and regulatory compliance Coordinate the management of the organizations vehicle fleet, including scheduling regular maintenance, monitoring usage, ferrying vehicles to and from Equipment Services, and serving as the primary point of contact with Equipment Services Manage parking logistics, including the allocation and monitoring of parking passes, authorizing parking validations, coordinate with parking vendor and maintain a current record of parking usage Liaise with external vendors or internal Facilities staff to schedule and oversee routine maintenance and repair work, ensuring facilities are well-maintained and operational Handle all aspects of document management, including the coordination of document storage, shredding services, and the retrieval of archived documents, ensuring compliance with data protection regulations Working Conditions Must possess or have the ability to obtain a valid Arizona driver's license by the time of hire Must complete background check and fingerprint identification upon hire to secure and maintain DPS Fingerprint Clearance Card Position is primarily based in an office environment. However, this position will be required to travel to and from various county offices and locations using own vehicle, county vehicle This positions work location is split between 234 N. Central Ave, Phoenix, 85210 AND 1001 West Southern Ave, Mesa, 85210 May telework up to once per week after a period of time This position is grant-funded and will be funded through June 30, 2026 Selection Procedure Only the most qualified candidates will be considered Consideration will only be given to candidates who submit online applications Candidates will be contacted primarily through email and their Workday online application profile Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive Maricopa County is an equal opportunity employer. Apply Now! We are Maricopa County. Who is that, you may ask? Forbes has rated Maricopa County one of Arizonas Best Employers in 2024. We are over 13,000 employees strong, providing vital services for one of the fastest-growing counties in the nation, with over four million residents who call Maricopa County home. You may wonder what we do, and it may be easier to answer that by asking what are you interested in! Join us and you will become part of a dynamic group of diverse and talented professionals who are passionate about making a difference and giving back to their communities. We offer career paths and opportunities in just about every job category and job level imaginable, so your journey with us is what you make of it! Along with offering purposeful careers, you can expect a rich selection of economical and comprehensive healthcare options, robust retirement plans, tuition and loan payment programs, and multiple paid leave options, as part of an overall generous compensation and benefits package. Thinking about career options, then please think about us! We are Maricopa County, and we are looking forward to working with you!