Assistant Project Coordinator

Apply now to join FAU on its race to excellence. For more information on everything FAU has to offer, please visit www.fau.edu/jobs. Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account. Position Summary: The Center for Online and Continuing Education at Florida Atlantic University seeks a highly organized, detail-focused, and tech-savvy Assistant Project Coordinator for an on-campus role based in Boca Raton, with occasional travel to partner campuses. The Assistant Project Coordinator supports a variety of evolving and complex workflows that require working within dynamic processes and adapting to changing operational needs. The role involves regularly learning new systems, tools, and approaches as part of daily tasks. The Assistant Project Coordinator will support the coordination of multiple projects simultaneously, often at different stages, while receiving new requests daily. You will manage tasks by estimating timelines, meeting deadlines, and communicating workload status. The role includes maintaining continuity on assigned tasks and ensuring follow-through as projects progress. The Assistant Project Coordinator supports task tracking and prioritization, documents clear notes, communicates updates with colleagues and stakeholders, and uses various software and digital tools to support project coordination. If youre comfortable with complexity, thrive on learning, and value accuracy in fast-paced settings, this position offers an exciting opportunity to make a meaningful impact. Summary of Responsibilities: Support Strategic Initiatives: Assist leadership with day-to-day operational coordination, department-level projects, meetings, and presentations by preparing materials, tracking progress, and assisting with timely execution. Support Inter-Campus Needs: Assist with project-related activities at other campus locations when required, such as coordinating materials, supporting events, or facilitating communication. Problem-Solve Proactively: Tackle challenges with thoughtful, independent problem-solving. Resourcefulness and the ability to adapt to evolving priorities are essential for day-to-day success. Create and Maintain Reports: Collect, compile, and summarize data using Wrike project management and CRM platforms. Prepare digital reports and dashboards that support decision-making. Maintain Project & Operational Documentation: Maintain documentation such as staff rosters/phone trees, department training, update dashboards, and support follow-through on deliverables across multiple concurrent projects. Coordinate Communication: Draft clear written communications, provide verbal updates, send team reminders, take meeting notes, and relay project statuses to stakeholders. Support Events: Assist with training and onboarding logistics, schedule and support meetings, webinars, and events including logistics, technical setup, follow-up, and coordination of supplies/materials needed for successful delivery. Support Technology Use: Use web conferencing and collaboration tools with confidence. Assist in developing training materials and/or provide informal training as needed. Collaborate Across Teams: Work closely with internal staff and cross-functional teams to complete tasks, share information, and support broader departmental efforts. Support Recruitment and Onboarding Efforts: Support the administrative aspects of recruitment and onboarding in partnership with hiring managers and HR (e.g., scheduling interviews, organizing documentation, coordinating communications) Other Job- Related Duties as Assigned: Take on additional tasks and projects aligned with evolving departmental priorities. FAU Benefits and Perks If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers: Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more. State retirement options including tax-deferred annuities and Roth 403(b) plans. State employees Public Service Loan Forgiveness (PSLF) program. Sick Leave Pool Program. Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at Presidents discretion). Paid Community Engagement Volunteer Service Day Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply). For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php Explore Living in Palm Beach County The goal is to provide local employers and new employees in the area a comprehensive guide with places to live. View it here: Discover Housing Resources in Palm Beach County | BDB Minimum Qualifications: Bachelors degree from an accredited institution in an appropriate area of specialization or higher and two years of experience required. Preferred Skills and Qualifications At least two years of experience in project coordination, operations, or administrative support. Exceptional attention to detail and strong organizational skills Clear, professional written and verbal communication Ability to manage multiple tasks and deadlines with consistent follow-through Strong problem-solving skills and adaptability in a fast-paced environment High proficiency in Microsoft Office (Word, Outlook, PowerPoint, Excel) Demonstrated customer service skills and a growth mindset Salary: $61,500 per year College or Department: COCE: eLearning Location: Boca Raton Work Days and Hours: Monday - Friday, 8 a.m. - 5 p.m. Occasional travel to other campuses as needed. Application Deadline: 2026-02-05 Special Instructions to Applicant: The Center for Online and Continuing Education is recruiting two Assistant Project Coordinators. By applying to this recruitment, you will be eligible for both openings. APPLICATION DOCUMENTS REQUIRED: Resume Cover letter OFFICIAL SEALED TRANSCRIPTS REQUIRED: Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment. PRE-EMPLOYMENT SCREENINGS REQUIRED: Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check. REQUEST FOR ACCOMMODATIONS: Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at accommodate@fau.edu. To contact Human Resources, please call 561-297-3057. For communication assistance call 7-1-1. Florida Atlantic University is where your future begins. With over 30,000 students from all 50 states and over 180 countries, 21 intercollegiate teams, 180 plus degree programs, and an administration that thrives on discovery and excellence, Florida Atlantic University is pushing the boundaries of higher education. At FAU, the faculty and staff are trailblazers and innovators with a passion for finding creative solutions while advancing science, art and technology in all disciplines. Student success, excellence and community engagement are some of our highest values as a university. These values are prominent throughout FAU's community and are essential to the employee experience. FAU is committed to the principles of engaged teaching, research and service, and reflects this commitment as a key Platform in its 2015 - 2025 Strategic Plan. Our work environment is a hub of cultures from across the nation and the world, making FAU a place where collaboration flourishes. All persons aspiring to achieve excellence in the practice of these principles are encouraged to apply. To learn more about the vision and mission of FAU, please visit: www.fau.edu In order to be considered for a position, you must apply through this job website. For more information on how to apply for a position, please review the applicable Applicant Tutorial. To contact Recruitment Services, send an e-mail to jobs@fau.edu. Florida Atlantic University is an equal access/equal opportunity employer that complies with all applicable federal and state laws regarding nondiscrimination. If you require an accommodation to participate in any part of the recruitment process, please contact Florida Atlantics Office of Civil Rights and Title IX at 561-297-3004 or send an email to accomodate@fau.edu. To contact Human Resources, please call 561-297-3057 or email jobs@fau.edu. For communications assistance, call 7-1-1. Clery Act Information Consumer Information Visit Florida Atlantic's Consumer Information page for more information about financial aid, its campus, facilities, student athletes, campus security, fire safety, as well as preventing drug and alcohol abuse. Paper copies are available upon request by contacting the Office of Student Financial Aid. Florida Statute 1010.35 - Screening Foreign Researchers Pursuant to Florida law, any applicant or student seeking employment in a research or research-related support position who is a citizen of a foreign country and not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening. Applicants meeting those criteria will be required to provide the following information before any offer of employment can be made: every institution of higher education attended; all previous employment since the applicants 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non-university professional activities; any affiliation with an institution or program in a foreign country. Selected applicants will be required to provide additional information per the Statute, including a complete copy of your passport; and, if available, the most recently submitted DS-160 (Online Nonimmigrant Visa Application).