Assistant Property Manager

JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate, skilled trades or technology, or youre looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Assistant Property Manager- JLL What this job involves: The Assistant Property Manager (APM) is responsible for providing support to the Property Manager(s) in all areas of management for the assigned properties to include maintenance, tenant relations, collections, monthly reporting, annual CAM/operating expense reconciliation, annual budgeting, risk management, property improvements, preparation of contracts, collection of certificates of insurance, sales collection and accounts payables. The APM must possess strong organizational skills and be able to manage multiple priorities at one time. What your day-to-day will look like: Accounting Assist PM with preparation and submittal of Monthly Reports, Quarterly Reports and Annual Budgets and ensure all deadlines are met as required by client. Annual Budgets, APM to contact utility service providers and contractors to request any proposed rate increase. Follow up with property accountants on Manual Billing Adjustments (or create the MBAs), Manual Tenant Adjustments (or create the MTAs) as needed per modifications. Communicate with Property Accountants and A/R person to ensure all unapplied cash is applied prior to cash cut-off to maximize Property Management fee and ensure accurate statements. Monitor the timeline receipt of rent collections and ensure landlord/tenant statutes are followed. Monthly A/R follow-up as directed by PM. Prepare write-offs on a quarterly basis for PMs review. Prepare annual CAM Estimate letters for PMs review. Review Reconciliations with PM for approval and ensure proper mailing of year-end reconciliations. Work with tenants on questions regarding the reconciliations once mailed and follow up on payments. Prepare annual Reconciliation letters for PMs review. Upload payables, and processing payables in a timely manner. Run JDE reports such as Rent Rolls, AR reports, Renewal Option reports, etc. and post as requested. Upload or download items from Files Anywhere and the Client SharePoint Sites. Collection and entry of sales in the accounting system or excel spreadsheets and running the sales reports. Keep track of Real Estate Taxes due dates; ensure checks are processed and mailed by due dates. Follow up to ensure payments were received and processed by the tax authorities. Prepare bi-annual Real Estate Tax notices to anchor tenants and follow up to ensure payments are remitted in a timely manner. Administrative Support Notify Tenants of all upcoming projects. Maintain an updated Tenant Contact Form (TCF). At minimum, APM to contact Tenants bi-annually to ensure TCF is accurate. Set up new Tenant files and organize per clients instructions including filing and uploading to SharePoint. Mailing/emailing of Tenant statements. Assist tenants with any questions/issues regarding their statement. Prepare letters for new tenants such as Possession letters, Commencement Date Certification, Rent Commencement letters, etc. Prepare and process Vendor Agreements. Set up new vendor files and maintain as required by client. Request new vendor set up and updates. Operations Assist PM with RFP/bidding process for new and renewing contracts. Preparation of vendor contracts, maintain valid contracts and ensure all contracts are updated timely. Assist with tenant issues or maintenance calls including follow up. Maintain/Update Emergency Response Manuals or create for new properties. Maintenance of property books, property information spreadsheets; including tenant contact, vendor Contract Tracking, Vendor COIs, and building contacts. Tenant Insurance tracking in PRISM system or/and in Excel. Maintain vendor COIs and follow up on those that are not correct, lacking coverage and expiring. Upload all incident reports provided by security and notify PM of all incidents. Prepare incident reports and communicate with the insurance company when needed. Update utility tracking reports. § Assist PM to coordinate tenant improvement and capital projects. Assist with Acquisition and Disposition processes. Leasing Assist PM with uploading LOIs. Direct janitorial team to maintain vacant spaces as needed. Coordinate rekeying of vacant space(s) to master key. Track rollovers/renewing tenants by providing PM with annual rollover notice. Tenant Insurance tracking in PRISM Maintain vendor COIs and follow up on those that are not correct, lacking coverage and expiring. Required Qualifications: In-depth understanding of financial aspects of property performance. Strong administrative and organizational skills. Strong time management skills and ability to prioritize wisely. Good understanding of basic accounting practices. Must be customer focused. Basic computer and Internet knowledge. Be able to plan and competency using Microsoft Office, navigating the internet, Yardi, MRI, and general use of personal computer. Commit to ongoing professional development and career growth. License- Willingness to take the necessary classes to achieve a Real Estate License, Real Estate License preferred. Education/training bachelor's degree or 5 years property management experience. Years of relevant experience 3 years experience in commercial property management. Estimated total compensation for this position: 87,000.00 93,000.00 USD per year The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data . Location: On-site Washington, DC If this job description resonates with you, we encourage you to apply, even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table! Personalized benefits that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include: 401(k) plan with matching company contributions Comprehensive Medical, Dental & Vision Care Paid parental leave at 100% of salary Paid Time Off and Company Holidays JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. 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For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.