Associate Project Manager, Clinical Affairs Specimen Operations

Help us change lives At Exact Sciences, were helping change how the world prevents, detects and guides treatment for cancer. We give patients and clinicians the clarity needed to make confident decisions when they matter most. Join our team to find a purpose-driven career, an inclusive culture, and robust benefits to support your life while youre working to help others. Position Overview The Associate Project Manager, Clinical Affairs Specimen Operations (CASO) works with product core teams, working groups, clinical study managers, cross-functional support teams, and key stakeholders to ensure that product and clinical goals are met through excellent coordination and communications. This role is responsible for operational and sample management processes; including, but not limited to, all technical, system, and data management components that support the execution of clinical and regulatory affairs work. This position may be remote. Essential Duties Include, but are not limited to, the following: Assist teams to divide and organize work into manageable packages and an actionable schedule. Visualize and document processes. Assign tasks and confirm completion. Ensure on-time delivery of all assigned goals. Lead defined small and medium-sized teams and components of large projects and programs. Schedule meetings and prepare agenda and minutes at the direction of stakeholders and leads. Liaise between internal and external stakeholders and Exact Sciences team members. Keep relevant information organized and available to appropriate stakeholders and team members. Manage issues and action items; collaborate directly with team members to ensure completion. Coordinate and provide communication updates to key stakeholders, management, and team members. Maintain positive working relationships with various internal parties and stakeholders. Lead and support process improvement initiatives within the clinical and regulatory affairs department. Analyze systems user needs to identify efficiencies and gaps; assess cross-functional impact and integrate stakeholder recommendations and needs to streamline process flow. Communicate both efficiencies and gaps cross-functionally. Manage multiple priorities for various stakeholders in a cross-functional matrix environment. Apply strong attention to detail. Apply strong verbal and written communication skills. Apply effective presentation skills. Apply strong analytical, problem solving, and decision-making skills. Ability to adapt to rapid changes in priorities, strong sense of urgency, and ability to identify ways to work together to achieve results needed for all requests. Ability to organize, present, and convey problems or issues. Ability to exercise judgment and determine appropriate action to a variety of problems of varying complexity. Ability to coordinate multiple tasks both owned individually and by others. Uphold company mission and values through accountability, innovation, integrity, quality, and teamwork. Support and comply with the companys Quality Management System policies and procedures. Maintain regular and reliable attendance. Ability to act with an inclusion mindset and model these behaviors for the organization. Ability to work designated schedule. Ability to work nights and/or weekends, as needed. Ability to lift up to 10 pounds for approximately 5% of a typical working day. Ability to work on a mobile device, tablet, or in front of a computer screen and/or perform typing for approximately 90% of a typical working day. Ability to grasp with both hands; pinch with thumb and forefinger; turn with hand/arm; reach above shoulder height. Ability to comply with any applicable personal protective equipment requirements. Ability to work on a computer and phone simultaneously. Ability to use a telephone through a headset. Ability and means to travel between Madison locations. Ability to travel 10% of working time away from work location, may include overnight/weekend travel. Minimum Qualifications Bachelors degree in Business Administration, Engineering, Biology, or other field related to the essential duties of the position. 2+ years of work experience in a project-focused environment. Proficient with Microsoft Office suite programs. Demonstrated ability to perform the essential duties of the position with or without accommodation. Authorization to work in the United States without sponsorship. Preferred Qualifications Certified Associate in Project Management (CAPM) through the Project Management Institute (PMI). Experience with workflow design; including, but not limited to, experience with Visio and/or other related programs. Strong understanding of Food and Drug Administration (FDA) regulations and the International Conference on Harmonisation - Good Clinical Practice (ICH GCP); including strong understanding of global regulations. Good understanding of clinical systems functionality and requirements. #LI-CB1 Salary Range: $62,000.00 - $102,000.00 The annual base salary shown is for this position located in US - WI - Madison on a full-time basis and may differ by hiring location. In addition, this position is bonus eligible. Exact Sciences is proud to offer an employee experience that includes paid time off (including days for vacation, holidays, volunteering, and personal time), paid leave for parents and caregivers, a retirement savings plan, wellness support, and health benefits including medical, prescription drug, dental, and vision coverage. Learn more about our benefits. Our success relies on the experiences and perspectives of a diverse team, and Exact Sciences fosters a culture where all employees can develop personally and professionally with a sense of respect and belonging. If you require an accommodation, please contact us here. Not ready to apply? Join our Talent Community to stay updated on the latest news and opportunities at Exact Sciences. We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to disability, protected veteran status, and any other status protected by applicable local, state, or federal law. To view the Right to Work, E-Verify Employer, and Pay Transparency notices and Federal, Federal Contractor, and State employment law posters, visit our compliance hub. The documents summarize important details of the law and provide key points that you have a right to know. At Exact Sciences, we're helping eradicate cancer by preventing it, detecting it earlier, and guiding its personalized treatment. Learn more about how we're committed to giving everyone more time for the moments that matter. In an ever-growing online society, it's important to be vigilant when providing personal information online. Job applications are processed through our Workday Careers site (with URLs containing "myworkdayjobs.com") and all communication from recruiters, hiring managers, and other company representatives will match this email format: firstinitiallastname@exactsciences.com If you are questioning the legitimacy of any communication from Exact Sciences, please reach out to hr@exactsciences.com for verification.