Engineering Project Coordinator

Date Opened: Monday, August 04, 2025 12:00 AM Close Date: Monday, August 25, 2025 12:00 AM Department: Aviation Department Function Engineering Salary: $75,471.00 - $94,339.00 Commensurate with Experience Welcome to the City of Charlotte Charlotte is Americas Queen City, opening her arms to a diverse and inclusive community of residents, businesses and visitors alike. Here you will find a safe, family-oriented city where people work together to help everyone thrive. The mission of the City of Charlotte is to deliver quality public services and promote the safety, health, and quality of life for all residents. Our guiding principles include: Attracting and retaining a skilled and diverse workforce Valuing teamwork, openness, accountability, productivity, and employee development Providing all customers with courteous, responsive, accessible, and seamless quality services Taking initiative to identify, analyze, and solve problems Collaborating with stakeholders to make informed decisions SUMMARY The Engineering Project Coordinator will work under the supervision of an Engineering Program Manager in the Aviation Department at Charlotte Douglas International Airport (CLT). They will assist project managers in the development of future airport projects and coordinate tasks within larger construction, maintenance, or rehabilitation projects for airport facilities. This position requires the use of local, state, and federal specifications (FAA standards) and regulations for the development of projects. Work requires the use of technical expertise, judgment, and discretion. Work involves considerable contact with the public, contractors, and other airport employees. May oversee contracts for various third-party service providers (e.g., contracts for testing, surveying, and construction inspections for various airport projects). Major Duties and Responsibilities: Coordinates tasks within larger construction, maintenance, or rehabilitation projects for airport facilities supporting the Engineering Program Manager. Reports significant issues to the Program Manager and Project Managers. Liaises with construction inspection staff for projects at CLT as directed. Assists in Master scheduling, resource forecasting, budgeting, and procurement of consultants for design services of CIP projects. Uses Project Controls software (e-Builder) in order to interface with contractors and consultants on the answering of RFIs, Submittals, and Pay Applications. Provides direct administrative and technical support to program management teams; compiles and analyzes data necessary to monitor project budgets and expenditures; applies for and maintains required permits; schedules or performs inspections to ensure compliance with design specifications and all regulatory requirements; and facilitates adherence to reporting and documentation requirements. Coordinates and/or performs tasks related to the programming phase of the project (planning & preliminary design/concepts): identifies user needs and requirements; confers with all appropriate parties to solicit input and feedback; develops cost projections, engineering specifications, project budgets, and schedules; and facilitates approval of project and final design. Coordinates and/or performs tasks related to process for bidding and contracting of services of various project components in conjunction with the Airport contracts officer; assists in the preparation of Requests For Proposal (RFPs) for engineering services, design services, construction services, inspection services, maintenance services, or other services; participates in pre-bid and pre-construction meetings. Coordinates and/or performs tasks related to design and/or construction phases; attends regular project progress meetings; works with consultants, contractors, and work crews to resolve problems and initiate the appropriate solutions; assists with field decisions and approves change orders as appropriate to level of authority; monitors adherence to project schedules; inspects quality of construction work and materials; and coordinates final inspections with contractors and engineers. Prepares, receives, and/or reviews construction and engineering plans, designs, and specifications pertaining to projects: performs or requests the consultant to provide modeling, testing, planning, and engineering studies in support of project analysis and design; reviews and verifies engineering calculations and analysis submitted by consultant engineers; and makes recommendations concerning improvements, modifications, design strategies, structural systems, or other aspects of project development. Responds to calls outside of normal work hours and returns to work as needed to resolve urgent problems 24/7/365. General Information: Works hours based on assigned projects. Schedule subject to irregular hours, including evenings and weekends based on assignment; also, schedule subject to change and emergency calls back to work. Valid drivers license with no more than 6 points and the ability to obtain and maintain a City driving permit. Certain convictions will disqualify individuals from unescorted access privileges and therefore exclude them from employment. Minimum Qualifications: Bachelor's Level Degree Engineering plus one year of experience Preferred Qualification: Bachelors degree in engineering or a related field, and two years of experience; relevant experience that provides the necessary knowledge, skills, and abilities to successfully perform the essential job duties. Previous design or technical planning experience demonstrating progressive responsibility for the coordination of tasks in civil engineering or airport capital improvement projects is required. Three years of relevant experience preferred and prefer licensure as an Engineering Intern (E.I.), or ability to obtain within one year of employment. Knowledge, Skills, and Abilities: Skills to interpret technical plans and specifications. Ability to use project controls software and analyze schedules. Strong written and oral communication skills, including the ability to maintain good working relationships with tenants, clients, contractors, management, coworkers, and the general public, and represent the Airport in a professional manner. Proficiency with computer applications such as Microsoft Word, Excel, PowerPoint, SharePoint, Adobe, and Bluebeam, and with mobile devices such as tablet computers. Ability to successfully perform project management tasks, including proactive management during project initiation, planning, implementation, and closeout. Knowledge of Federal Aviation Administration Advisory Circulars, Engineering Briefs, and Federal Aviation Regulations as they pertain to airfields and airport facilities. Knowledge of Transportation Security Administration security regulations and requirements. Ability to apply conflict resolution techniques. ADA and Other Requirements: Physical Requirements: Must be able to traverse a wide variety of active construction sites that may include exposure to machinery, moving objects/vehicles, scaffolds, and ladders. Works both inside and outside, with possible exposure to inclement weather. May also include exposure to dust, slippery, uneven surfaces, noise, and vibrating tools. Works alone as necessary. Must be able to lift and carry up to 50 lbs. unassisted. Sensory Requirements: Touch Hearing Vision Speech CONDITIONS OF EMPLOYMENT The Citys Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes, but is not limited to: reference checks, social security verification, education verification, criminal conviction record check, and, if applicable, a credit history check, sex offender registry and motor vehicle records check. Background checks must be in compliance with all federal and state statutes, such as the Fair Credit Reporting Act (FCRA). The checks must be consistent with the guidelines set forth by these laws requiring organizations to obtain a candidates written authorization before obtaining a criminal background report, motor vehicle records check or credit report; and to properly store and dispose of information derived from such reports. Final candidates must pass a pre-employment drug-screening test and physical examination. During the selection process, candidates may be asked to take a skills test, and/or participate in other assessments. The City of Charlotte is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of race, religion, color, sex, national origin, marital status, age, disability, sexual orientation, political affiliation or on the basis of actual or perceived gender as expressed through dress, appearance, or behavior. Our culture is to serve the community honorably. HOW TO APPLY Apply online. Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job. You are welcome to visit the City of Charlotte Human Resources Department lobby, where self-service application kiosks are available. They are located in our office at 700 East 4th Street, Suite 200, Charlotte, NC 28202. We are open Monday through Friday, from 9:30 a.m. to 3:30 p.m. (EST), excluding official City holidays. For questions about your application or the hiring process, please email Careers@ci.charlotte.nc.us. The City of Charlotte is committed to making our services and programs accessible to all. Upon request, auxiliary aids, written materials in alternate formats, language access, and other reasonable accommodations or modifications will be provided. To make a request, please fill out the Innovation & Technology ADA request form or call 704.336.4120. BENEFITS The City of Charlotte provides a comprehensive benefits package to eligible employees. Click here to learn more about the City of Charlottes benefits. The City of Charlotte is a drug and alcohol-free workplace. Our City, Our Mission When you join the City of Charlotte, you become part of Team Charlotte a dedicated group of professionals working together to make a meaningful impact on our community and its future. The City of Charlotte has more than 8,000 employees working across 19 departments to serve close to 1 million residents. From public safety and clean water to transportation, housing and an international airport, our teams deliver essential services to keep Charlotte connected, safe and empowered with opportunity for all. As public servants, we are guided by a clear mission: to be committed to exceptional service every day. No matter the department or role, every team member plays a part in helping our city grow, thrive and meet the needs of those who rely on us. We are a values-driven organization, working collaboratively, acting with integrity and delivering reliable results. We embrace a forward-thinking mindset, encouraging curiosity, innovation and continuous improvement. The City of Charlotte is committed to making our services and programs accessible to all. Upon request, auxiliary aids, written materials in alternate formats, language access, and other reasonable accommodations or modifications will be provided. To make a request, please fill out the Innovation & Technology ADA request form or call 704.336.4120.