Office Support Technician-Human Resources

Note: Current Employees must use the Workday Job Hubs career section to apply for this position. The mission of Yakima County Government is to provide accessible, responsive and responsible public service through leadership and teamwork committed to understanding and meeting public needs. Our Values: Integrity Common Sense Innovation Accountability Position Data: Office Support Technician-J23-U00-H Regular Non-Exempt (eligible for overtime) Overview: Pay Range: $19.17 - $24.31 per hour (A13 Step 1-13) Hiring Range: $19.17 - $20.34 per hour (A13 Step 1-4) Job Closing Date: October 15, 2025 There is one vacancy with the Yakima County Human Resources Department. This position is responsible for performing office support activities which are defined and governed by strict laws, rules and regulations; serves as knowledgeable resource to Yakima County staff, job applicants and the general public; receives, logs, tracks, creates and maintains records and documents affecting Yakima County employees and job applicants including operation of human resource management system. This position requires a proficiency test of your knowledge of Outlook, Word, Excel, and Filing to be taken online. A testing link will be emailed to you, and these tests must be completed within 48 hours of the closing date. Check your email inbox or spam/junk mail for the typing test link from onlinetesting@invitations.testgenius.com. Benefits included in position: -Health Care Benefits (Medical, Dental, Vision, Basic Life and Basic LTD) -Retirement Benefits -Paid Vacation -Paid Holidays -Paid Sick Leave Note: This is a Non Bargaining position. This recruitment may be used to fill future vacancies that occur within 90 days of the closing of this position. (This excludes Yakima County Sheriff's Office and Department of Corrections) Responsibilities: Essential Duties: Serves as a knowledgeable resource to Yakima County staff, job applicants and the general public by receiving and responding to a wide variety of information requests in person, on the telephone or via email. Responds to requests involving employment records, job applications status, general benefit information and other Human Resources matters as defined for public records requests or refers to appropriate staff member for response. Assists the general public and employees in person, via phone or email with completion of employment forms such as: employment applications and related processes, benefit enrollment and change forms. Responds to complex financial, insurance and social service agency inquiries for information regarding employment status, benefits and salary calculations as needed. Performs data entry into a Human Resource Information System (HRIS) and other employment related software and websites for candidate tasks and accounts payable. Receives cash and issues receipts for application processing fees and benefits payments. Processes weekly deposits using Treasurer Deposit Software. Prepares employment files for imaging, validating files for entirety . Completes special projects for imaging of current personnel files. Prepares and organizes office, employee, and recruitment files for archiving. Maintains personnel files, office files and other file systems and databases. Creates employment and job files for each recruitment as directed; closes job files. Prepares job announcements and distributes. Gathers historical information for employment related research projects and requests for public disclosure. Purges files in accordance to established retention schedules. Maintains, updates, and replenishes forms/booklets and collates orientation packets as needed. Formats, reviews and maintains distribution of specialized information and documents such as: weekly job announcements in electronic and paper format, personnel files and recruitment files. Takes minutes at HR Staff meetings including consolidating all staff notes and distributes. Creates, summarizes, edits and/or distributes a variety of documents such as correspondence and reports in support of the Human Resources function. Prepares Resolutions and Agenda Requests forms for presentations, agreements and resolutions for BOCC Agenda. Responsible for maintaining and scheduling the Human Resource Conference Room. May assist others with scheduling appointments / meetings for others or within the office or for recruiting / benefits purposes. Event coordinator for wellness programs (benefits / financial). Responsible for monitoring the HR email and determining what staff in HR to forward emails to based on subject content. Administers online software to set up testing requirements for pre-employment tests for applicants for various computer skills. Operates identification badge equipment to take pictures for ID Badges. Prepares and activates new and duplicate ID badges for employees, contractors, volunteers, vendors and visitors. Deactivates ID badges for terminating employee or those who no longer are working with County Departments, and/or lost/stolen badges. Updates information on DocketCall (Public facing display information). Updates and administers Human Resources PowerPoint display. Processes and distributes large and small batches of out-going US and other Carrier (UPS/FedEx) mail and packages that require special handling (certified, overnight, etc.); retrieves, collects and distributes incoming department mail. Assists in mailing projects as needed. Runs Union Seniority Lists and distributes to various agencies or employees at Yakima County via multiple methods (mail, email, secure file transfer). Responsible for Human Resources Asset Inventory, conducting asset inventory audits, adding new assets, transferring assets and properly disposing of assets being eliminated. Other duties as assigned. Responsible for organizing and maintaining storage rooms by stocking, reorganizing materials and disposal of packaging. Experience and Experience: High School Diploma or GED plus 2 years of related experience to general office support functions or: the equivalent education and experience to perform the essential duties of the job. Required: Human Resource or customer service experience Valid drivers license and proof of insurance if requested; Successful completion of a financial background and general employment verification Preferred: Experience in Cash Handling or bookkeeping Experience with Microsoft Office Software (Microsoft Word, Excel, Outlook), computerized financial/HRIS computer system. Equipment Used: Computer and related software, 10 key calculator, fax, phone, shredder, telephone, imaging equipment and general office equipment; passenger vehicle. Working Conditions: Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Bending, Carrying, Handling, Lifting, Pulling Pushing, Reaching, Sitting Standing, Walking, Fingering, talking, hearing, kneeling, moving/mechanical parts, Visual Acuity Environmental Demands: Travel, Multiple work locations, May be required to work outside of standard business hours and at alternate work locations; Intellectual Demands: Ability to Multitask, follow written and verbal instruction; Confidentiality, Ability to work under pressure; Ability to articulate and communicate information in conversations: May be subject to highly emotional individuals Knowledge: Basic theories and principles of office support including grammar, spelling, punctuation: General inventory and accounting procedures; Basic concepts of office protocol in a confidential environment; Word processing software programs; File maintenance techniques; Customer service techniques; Office practices; and Phone etiquette. Skills (and abilities): Creating and maintaining files; Communicating employment related information and applying customer service techniques; Handling multiple tasks; Performing basic mathematical calculations; Reviewing and verifying information; Paying attention to detail and accuracy; Preparing and processing documents related to assignment area function; Using office equipment such as phones, copies, calculators and fax machines; Using a personal computer and related software applications; Establishing and maintaining effective interpersonal relationships with County and other officials, at all organizational levels and with the public; Communication, both oral and written, sufficient to exchange or convey information and to give or receive work direction. AN EQUAL OPPORTUNITY EMPLOYER Minorities, Females, Protected Veterans and the Disabled are encouraged to apply. Yakima County ensures equal employment opportunities regardless of a persons age, color, creed, sensory, mental or physical disability, genetic information, marital status, national origin, political belief, race, religion, sex, sexual orientation, and military status, or any other protected status under federal or state statute. PAY TRANSPARENCY NONDISCRIMINATION PROVISION The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractors legal duty to furnish the information. Disabled applicants may request accommodation to participate in the job application and/or selection process for employment. Please contact Human Resources for further information. Yakima County is a qualified Public Service entity for the Public Service Loan Forgiveness Program. For more information, go to https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service or contact your federal loan servicer. In compliance with the Immigration Reform and Control Act of 1986, Yakima County will hire only United States citizens and aliens lawfully authorized to work in the United States. Yakima County is an E-Verify Employer. Yakima County is one of the largest employers with over 1,000 employees providing services in all areas of law and justice, corrections, administration, public services and social services. Work locations are throughout the Valley and vary based on department. Check out the Countys website at www.yakimacounty.us for more information. Eligibility for benefits are dependent upon Collective Bargaining Agreements (CBA) and if your position type is full-time, part-time, or intermittent. Medical, Dental, Prescription and Vision Coverage Basic Life and Long-Term Disability Insurance Coverage Employee Assistance Program (EAP) Health Reimbursement Account (HRA- VEBA) Health Savings Account (HSA) Flexible Spending Account (FSA) Voluntary Benefits vision, term life, critical illness, disability and other insurance plans Washington State Retirement Plan (DRS) 457 Deferred Compensation Program (DCP) Paid Vacation, Paid Holidays and Sick Leave Click here for a full list of Yakima County Benefits Located in Central Washington, Yakima County is large (4,200 square miles) and diverse. Residents enjoy 300 days of sunshine each year and four distinct seasons. Yakima County is ranked first in the state in agricultural production, and is one of the top five areas in the nation in production of specialty crops. Irrigated farmlands and rolling foothills provide a backdrop to the nearby Cascade Mountains. Around 70 percent of the Countys 226,000 residents live in its 14 cities, towns and urban growth areas. The unique blend of rural and urban lifestyle choices offers a quality of living unsurpassed in the Northwest. Learn more at www.visityakima.com Looking for an exciting career with the Yakima County Sheriff's Department? To apply as a Lateral Deputy Sheriff, Click here To apply as an Entry Level Deputy Sheriff or a Law Enforcement Dispatcher, you must go through Public Safety Testing.