Attorney Assistant

Assistant Client-Focused, High-Impact Role at a Leading Global Firm (NYC) Put your skills to work where they matter mostsupporting top-tier lawyers and delivering exceptional client service. Are you a proactive, detail-driven assistant who is ready to thrive at a fast-paced, global law firm? Were seeking a polished professional to join our New York office and play a critical role in helping our attorneys focus on what they do best serving clients. As a key member of our team, youll be the organizational backbone for high-performing attorneys, ensuring seamless operations and extraordinary client experiences. Youll manage complex calendars across time zones, handle sensitive communications, and take ownership of billing, travel, and document workflows. Your work will directly impact client satisfaction and attorney productivity. WHAT YOU'LL DO Be the first point of contact for clients as a friendly and responsive professional. Manage attorney calendars and coordinate meetings across global time zones. Review and triage emails and calls to reduce administrative burden on attorneys. Handle client onboarding to include conflict checks, engagement letters, and database updates. Own the billing process: prepare proformas, monitor budgets, and liaise with clients. Coordinate travel, prepare expense reports, and manage vendor payments. Create and edit documents with precision, following firm standards. Support client meetings, video conferences, and events with seamless logistics. Maintain client and matter files, assist with audits and compliance reporting. Collaborate across departments and volunteer for overflow work. Uphold the highest standards of confidentiality and professionalism. WHAT YOU BRING Experience: Two (2) five (5) years in legal or professional services; large firm experience a plus. Skills: Advanced Microsoft Office, top-notch communication, and organizational finesse. Mindset: Forward-thinking, proactive, and committed to excellence. Education: Bachelors degree preferred. Billing Expertise: Experience with electronic billing and budget tracking is a plus. WHY YOU'LL LOVE WORKING HERE Be part of a globally respected firm with a strong culture of collaboration and excellence. Make a meaningful impact on client service and attorney success. Grow your career with ongoing development opportunities. Join a team that values innovation, inclusion, and responsible business practices. SCHEDULE Core hours are Monday through Friday, 9:00 a.m. to 5:00 p.m., including lunch hour, with flexibility for overtime as needed. Apply now to join a team that values your expertise and empowers your growth. In New York, the expected base salary range for this role is $72,000 to $105,500 per year. This range reflects a good-faith estimate of pay at the time of posting; the actual compensation offered may vary depending on factors such as the candidates qualifications. This position is eligible for additional forms of compensation, which may include annual discretionary bonuses. Employees in this role are also eligible for benefits offered by the firm, subject to applicable plan terms and conditions, which currently include medical, dental, and vision insurance; a 401(k) retirement plan; and paid time off. Please review this link for more information regarding employee benefits in the United States. This job description sets forth the responsibilities of this position and may be changed from time to time as shall be determined. Hogan Lovells is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, age, national origin, disability, sexual orientation, gender identity or expression, marital status, genetic information, protected Veteran status, or other factors protected by law. Hogan Lovells complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, please contact our Benefits Department at LeaveofAbsence_US@hoganlovells.com. There's no substitute for lived experience. We value fresh perspectives; if you are looking for your next career move, we offer an exceptional platform from which to build skills for now and the future. Define your future and become part of an exceptional global team that is passionate about working on some of the worlds toughest legal challenges. We have a unique culture that is both ambitious and supportive. You will be stretched and encouraged to grow as a professional, while at the same time, thriving as part of an inclusive and collaborative team. The one constant is that we are always evolving, innovating, excelling, because that is what it takes to be the best. Hogan Lovells is a global law firm with offices in many jurisdictions and countries. Some of the information displayed may not be applicable to the region in which you are applying, your individual situation or the local legal framework. The system uses standard terminology that applies irrespective of whether you are/will be an employee, partner or self-employed.